Devon Mcguire Email & Phone Number

Palo Alto, Ca

- Managed and coordinated calendars for Managing Directors of Palo Alto studio as well as Executive Director of Product Portfolio- Acted as go-to person for managing time and daily executive experience, including scheduling internal and partner-facing meetings, inbox maintenance, booking all travel, etc.- Ensured timely completion of executive expense reports and time cards- Assisted with special projects as needed including but not limited to research and preparation for upcoming meetings, supporting the creation of client presentations, event coordination and management- Assisted Product Portfolio with both coordination and correspondence regarding both client-facing and internal meetings- Supported Studio Experience team in operations, event prep and receptionist needs

San Francisco Bay Area

= Operations Specialist =- Handled operational and human resources projects for Chief of Staff in areas from executive travel and meeting coordination to employee lifecycle management - Functioned as primary point of contact for all workplace support vendors including researching providers, task management, and adjusting services based on staff feedback- Managed end to end company move of 40 employees from San Francisco to Mountain View= Quality Associate =- Optimized processes within the quality management system (QMS) that increased cross-functional workflow company-wide- Enforced standardized QMS practices used by all departments, employing documentation, group training, and individual instruction as needed- Performed document control, SysAdmin, and complaint evaluation duties for quality department

San Francisco Bay Area

Devised and implemented Artist in Residence and Workshop member on-boarding as well as registration process for workshop tours and PR filming requests. Managed Workshop Education Program including monthly class scheduling and instructor recruitment and coordination. Managed multi-branch calendar for workshop events, tours, staff and classes.

Sebastopol, Ca

- Developed and implemented educational programming for Maker Faire, MakerSpace, and K-12 focused Maker Media events serving from 15 to 1500 participants- Acted as event coordinator and community manager helping launch the MakerSpace program- Co-ran Education Days for New York and Bay Area Maker Faires; revising programming, handling outreach, and coordinating volunteers and makers that increased attendance by 115%

Techshop Inc. Marketing Department

- Supervised events and education coordinators at 5 locations in 3 different states to execute on all public and private events- Documented processes for all event planning areas from initial inquiry to post-event follow-ups- Collaborated with Director of Education and Chief of Operations to streamline operational and event planning procedures

Techshop San Francisco

- Primary event manager for San Francisco store from initial inquiry to facilities, security, catering, AV coordination to event execution and post-event follow-up- Developed and implemented community building programs that resulted in a 7% revenue increase to San Francisco store- Managed San Francisco store calendar of classes including utilization of class data to produce calendar metrics, scheduling instructors, coordinating equipment calendar and ensuring consumables were prepared in time for class- Primary coordinator for one-off and special event classes and events at San Francisco store

Techshop Menlo Park

- Established policies and checklists for processing monthly payments in PayPal and QuickBooks, administering end of shift transitions, and on-boarding new members- Resolved issues related to new holiday deals by crafting documentation and training for employees that enabled them to sell, receive, and process promotional gift cards- Formulated and conducted training for 30 front desk staff on giving tours to prospective members, journalists, investors, tourists, etc.

Menlo Park, Ca

= Event Production Assistant = - Created PowerPoint presentations and sourced materials used in producers’ client proposals and maintained client, vendor, and entertainer relationships covering 12-25 events per month- Envisioned and fabricated elements – props, signage, games, etc. – for large-scale events - Maintained Filemaker Pro database of clients, events, vendors, etc. – updated profiles and contact information, event inventories and records.= Office Manager =- Maintained office cleanliness and supplies, owned accounts payable, managed all third-party contracts, and provided administrative support to 2 event directors and 15 art staff.

Greater Los Angeles Area

= Production Assistant =- Provided direct admin and creative support to the producer, director and production team on site and in office- Responsible for contracting and maintaining relationships with artists and performers, catering and prop/equipment vendors.- Responsible for creating call sheets, shot lists and shooting schedules and ensuring distribution to crew, actors, extras, etc.= Office Manager/Admin = - Primary point of contact, phone tree, filing, copying, faxing, sorting and distributing mail, management of office cleanliness and supplies- Responsible for generation of invoices, calculating payroll, reconciling and generating expense reports

Pitzer College Admissions Office

= Overnight Visit Coordinator = - Responsible for coordinating all overnight prospective student requests including recruiting an appropriate host student, creating day visit class itinerary and coordinating meetings with relevant professors, coaches and admissions counselors- Responsible for coordinating and facilitating recruitment drives among the student body to ensure a broad spectrum of student hosts available to overnight student visitors = Admin Assistant = - Answered phones, data entry, filing, schedule coordination for Advisors

Ba, Creative Studies And Fine Art (Honors)

Activities and Societies: Member of Pitzer Art Collective

Education record