• Manage shipping of all items to CP facility and shipping out of items, keeping in mind the INCOTERMS protocol for each shipment• Coordinate with freight forwarders for road transport, sea freight and courier companies on air freight,• Create shipping documents and coordinate with customer for collection of completed orders/projects• Take care of customs clearance, document attestation / legalization• Create Purchase orders and receive goods in NetSuite (ERP Software used in this organization)• Send enquiries to vendors for valves, fittings, electrical and sundry items• Follow up with vendors on delivery of orders in a timely manner.• Work with warehouse/workshop team on completion of skids, communicate any delays in receipt of materials to the concerned departments.

• Purchases spares, material, equipment & arrange services for the various departments & activities of Hallworthy in a manner that will ensure that maximum value is obtained & qualified vendors are utilized.• Receive the delivery of material to meet the requirements of the respective departments.• Initiate &/or respond to all correspondence with vendors concerning quotations, purchase orders & deliveries.• Maintain records of the approved suppliers & ensure that purchases of specified goods are made from approved suppliers.• Following up with shipping agent for Vessel schedule and Loading / Offloading of the cargo.• Preparing inward and outward customs documents as per Hamriyah Free Zone rules and regulations for movement of material in and out of Hamriyah.• Arranging customs inspection in yard once loading schedule received from the shipping agent.• Following up with shipping agent for overseas shipment and timely clearance of the shipment.• Following up with transporter for requirement of Forklift / Trailer / Crane.• Updating day today reports and preparing supplier evaluation report on monthly basis.• Submitting Invoice to account department after attaching all required documents.• Following up with accounts department for advance payment and TT copy in order to update overseas supplier accordingly.

• Processing Sales Orders; Sending quotations and updating / following up with customers until delivery of the material, provide them required documents for cargo acceptance.• Monitor purchase of related products, send request for quotation to various suppliers & agents. Check the best bid and close the deal. Prepare Purchase Orders, Order confirmations & related follow up.• Preparing Letter of Credit applications to various banks Following up for Letter of Credits, L/C amendment required.• Import & Export Documentation (Bank Documents as per the LC requirement / Customs documents & procedures–required to clear Import shipments, send an Export shipment via vessel & air cargo)• Well versed with documentation formalities for African sector (Tanzania / Kenya / Nigeria).• Liaising with Chamber of Commerce for Certificate of Origin & Insurance companies with regards to covers for Marine Shipments.• Intimate Freight forwarders on the cargo arrival and action to be taken.• Coordinating with various shipping lines / Transport companies for the freight rates & dispatch of material. Monitoring vessel movements for transit and direct shipments.• Coordinating with Marketing Department for all marketing requests (i.e. M.S.D.S.; Tech. Data sheets, brochures, sample request etc).• Following up with the Bank on the payments against documents submitted.• Preparing various reports and maintaining records of shipments.

Job Responsibilities:• Successfully managed the operation of Vasco Global forwarding arm whose core dealings specialize in Sea, Air & Road freight.• Responsibility includes obtaining booking, arranging transportation, liaising with various import and Export documents.• Passed Import &Export through Online systems. • Interacted with customers to provide them with quick, economical and easy logistics solutions.• Coordinated with Ports and Customs officials for the clearance of Import and Export Shipments. • Generated Invoices and the release of Bills of Lading. • Responsible for managing Job cards, daily documents v/s profits synchronizing. • Followed up Monthly outstanding statement & Monthly Report.Job Title: Operations Executive - Job Responsibilities:• The various responsibilities include handling customer queries related to Import container arrivals.• Sending timely notifications and advisory to customers.• Liaising with principals and their various agents, preparation of Load list/TDR / Bay plan.• Follow-up on shutout containers and intimation to the concerned lines.• Updating of Daily Booking forecasts and further updating the same to the Principals.

• Have effectively handled the Import Documentation Department. • The various responsibilities included handling customer queries related to Import container arrivals. • Sending timely notifications and advisory to customers, Issuance of Delivery Order and the collection of payments.• Submission of import related documents to the Port. • In addition the Job profile also includes the preparation of Import Manifests, detention statements.• Coordination with agent’s vessel operators, port and customs authorities.• Proficient in Export Documentation and hence responsible for preparation of Booking Lists, B/L’s, Vessel Certificate, Classification Certificate, Freight manifest etc• Sending manifest to the Principals/ Discharge Ports on time, intimation of the concerned for surrender messages and manifest corrections if any. • Further was responsible for the issue of B/L, Switch B/L etc.• Checking of freight rates before issuance of B/L to the Shippers• Sending monthly revenue report ( Freight /THC & Surcharges ) Sector wise • Reviewing and rectifying customer queries related to their shipments during current vessel and post vessel such as freight /cargo amendments as per shippers request.• Keeping track of switch B/Ls, O.B/l surrender & Bank Guarantee messages.• Co-coordinating with all branches and ICD’s regarding full export activities.• Liaising with Principal and Overseas offices on day to day basis.