Dana Hawkins Email and Phone Number

Financial Processes:Preparing financial reports, including income statements, balance sheets, reports to funding entities, tax returns, and reports for government regulatory agencies, foundations and other public and private funders.Performing and overseeing all accounting, budget and audit functions..Evaluating and maximizing cash flow, including scheduling and preparing timely contract invoices and billings, managing accounts receivable and payables, and minimizing drawdowns on PEF’s operating line of credit.Analyzing actual and projected government and private revenues and expenditures, including comparisons of such figures against budgeted amounts, and suggesting methods of improving cash flow and net income.Coordinating outside auditors on all agency audits, including preparation of worksheets, analyses, and audit statements.Strategy and Forecasting:Working closely with and reporting regularly to the Finance Committee of the Philadelphia Education Fund’s Board of Directors.Undertaking financial planning and analysis of agency programs, including relating to the sustainability of current programs and the evaluation of potential new programs.Analyzing the agency’s operations to determine opportunities for cost savings and operational efficiencies.Lead cross-team meetings with the Development Team and Program Directors to onboard new contracts so as to ensure programmatic and financial compliance.Serving as a liaison with government and private funders on fiscal matters.Business and Operations Management:Proposing solutions for enhancing and integrating finance, HR, and IT functions.Supporting payroll and benefits work as needed.Managing the agency’s banking relationships.Training, supervising and motivating staff to work collaboratively and produce high quality work, thereby maximizing the efficiency and effectiveness of the agency’s financial operations.Evaluating the performance of the Finance staff

ACCOUNTING/FINANCESupervised all accounting and finance operations for over $20m gross, month-end, quarter and yearly closings. Directed company-wide payroll operations for over 700 employees, including aca, employer-sponsored health insurance, employee policies and procedures. Oversaw cash and treasury management, including reconciliation of banking activity (20 accounts), revenue, credit card processing, sales tax returns and investment accounts. Delivered audit preparation for eight external and 12 internal annual audits, and resolved other formal financial inquiries from agencies, partners and insurance companies. Managed the preparation of financial reports, cost reports, balance sheets, budgets and financial forecasts on a monthly, quarterly and annual basis. OPERATIONSSupervised six departments including Accounting, IT, HR, Nursing, Homecare, and Marketing & Outreach, consisting of 13 direct reports and 670 indirect reports. Improved profit margin by 12% through sourcing new vendors and negotiating favorable contracts. Facilitated business efficiency by implementing new technology to reduce redundancies and eliminate data entry errors. Cultivated a positive work environment by continuously improving efficiency and effectiveness of operations annually. Built productive industry and cross-industry relationships to maximize revenue generation. Perform other duties as needed, including staff training, outreach and event planning.

Oversaw and processed all A/P and A/R transactions. Recorded bank account and credit card transactions. Processed bi-weekly payroll. Performed monthly reconciliation of bank accounts and multiple other GL accounts. Completed month-end, quarter-end and year end closing journal entries. Processed new hires and terminated employees in the payroll system. Responded to inquiries from employees, vendors and benefits liaisons. Assisted in development and implementation of new procedures and features to enhance workflow Generated grant fund expenditure reports. Participated in financial audits, workers’ compensation audits and other related audits. Participated in general ledger preparation, financial reporting, annual audit preparation and the support of budget and forecast activities. Provided back up to Billing Officer.

Processed all billing and accounts receivables. Consistently met billing and accounting deadlines. Investigated and resolved billing discrepancies and denials. Assisted in biweekly payroll process as needed. Made bank deposits. Prepared files for financial audits, workers’ compensation audits and other related audits for compliance. Maintained confidentiality regarding all company records. Maintained accounting department filing systems in good order and create new files as needed. Perform general IT duties.

Maintained records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.Developed system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.Maintained subsidiary accounts by verifying, allocating, and posting transactions.Balanced subsidiary accounts by reconciling entries.Maintained general ledger by transferring subsidiary account summaries.Balanced general ledger by preparing a trial balance; reconciling entries.Maintained historical records by filing documents.Prepared financial reports by collecting, analyzing, and summarizing account information and trends.Complied with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.

Provided accounting, financial and clerical support to CEO.Helped with financial data entry and general bookkeeping.Managed data, records, and reports by checking for errors and verifying accuracy of information.Prepared receipts, vouchers, invoices, etc. for entry into data sheets.Assisted in preparation of financial statements and reports.Assisted in creating and setting budgets.Updated and maintain financial records.

Assisted the bookkeeper in maintaining all financial transactions of a business unit.Prepared and record day-to-day transactions of a business unit in books and ledgers.Processed, prepared and recorded invoices and vendor bills.Assisted and supported bookkeeper in preparing and maintaining accounts receivable and accounts payable records.Verified, ascertained and determined the correctness of financial data.Tracked, recorded and maintained expenditure records with details.Assisted and supported internal and external audit teams.Integrated quality programs in bookkeeper assistant activities.