Diana Chain Email & Phone Number

Fort Lauderdale, Florida

• Provide high level administrative support including typing, composing, and proofreading correspondence, indexing, and filing documents
• Maintain the calendars for assigned executive(s) and others
• Schedule and coordinate executive meetings and appointments
• Arrange executive travel arrangements to include full travel itinerary (i.e., airline, lodging, dining, ground transportation)
• Work independently or within a designated team on special nonrecurring and ongoing projects as assigned
• Create and design Powerpoint presentations and Excel spreadsheets

Plantation, FL

• Provide administrative support including typing, composing and proofreading correspondence, indexing, and filing documents
• Compose and type various styles of documents using programs within the Microsoft Office Suite
• Maintain the calendars for assigned executive(s) and other executive calendars as required
• Maintain inventory of office supplies, business forms and letterhead and maintenance of equipment
• Schedule/coordinate meetings and appointments
• Arrange travel which may include airline, lodging, dining or ground transportation

Boca Raton, FL

• Created charts and spreadsheets in Excel, PowerPoint, and typed up documents and meeting agendas
• Made domestic and international travel arrangements
• Assisted in planning and organizing offsite team meetings
• Scheduled interviews with internal and external candidates
• Worked with distributors and vendors to place and track orders as well as resolve customer issues
• Ensured vendor contracts were executed in a timely manner

Whitehouse Station, NJ

• Accurately processed over 100+ purchase orders a month in SAP shopping cart
• Responsible for processing purchase orders in GMRA to ensure all MSA addendums are approved for signature
• Issued new vendor add forms to vendors not in the system
• Troubleshoot issues with purchase orders
• Maintained Research Hub by generating vendor invoices, instruction letters and correspondence with vendors: entering PO numbers, amounts, and dates, as well as sending tax exempt forms
• Reviewed, approved, or rejected invoices related to Merck PO’s

Whitehouse Station, New Jersey

• Coordinated/planned aspects of on-site and off-site meetings including food and beverage menus, audio/visual support, on-site execution and post-event wrap-up
• Arranged, coordinated, and followed up with both internal, external, and virtual meetings
• Kept all group calendars and schedules up-to-date and accurate
• Made domestic and international travel arrangements for the group
• Generated and kept accurate details of travel itineraries
• Prepared Expense Reports and Disbursement Vouchers

Liberal Arts

Diploma In Corporate Assistance, Corporate Assistant Program, 3.6