Diana Castillo

Diana Castillo Email and Phone Number

Executive Assistant to CIO, CISO, and - Office of the CIO @ MEDNAX, Health Solutions Partner
Florida, United States
Diana Castillo's Location
Miami-Fort Lauderdale Area, United States, United States
Diana Castillo's Contact Details
About Diana Castillo

Seasoned bilingual (English/Spanish) Executive Assistant with over 20 years of experience providing high-level administrative support to C-level executives across various industries. Expertise in program management, strategic guidance, and operational efficiency. Adept at managing complex schedules, travel arrangements, and confidential information with discretion and integrity. Proficient in leveraging technology to streamline processes, with a demonstrated ability to thrive in dynamic environments. Strong communication skills, executive presence, and a commitment to driving organizational excellence.CORE COMPETENCIES AND SKILLS • Strategic Administrative Support: Expert in providing comprehensive administrative and strategic support to senior leadership, integrating operational efficiency with high-level decision-making.• Program Management: Skilled in overseeing complex projects and programs, ensuring alignment with organizational goals and seamless execution.• Advanced Technical Proficiency: Extensive experience with Microsoft Office Suite, Adobe Acrobat, Oracle-based tools (PeopleSoft, Concur), and other office technologies.• Effective Communication: Excellent bilingual communication skills, capable of liaising with internal and external stakeholders to articulate complex ideas clearly and concisely.• Confidentiality & Integrity: Trusted to manage sensitive information with the utmost discretion, ensuring compliance with ethical standards.• Event & Meeting Coordination: Proficient in organizing and executing corporate events, meetings, and training sessions, focusing on strategic alignment and outcome optimization.• Budget Management: Experience managing and monitoring budgets, ensuring financial discipline and resource optimization.• Cross-functional Collaboration: Proven ability to work effectively with diverse teams across global organizations, fostering collaboration and best practice sharing.Please contact me at (754) 422 0427 with any Sr. Executive Assistant opportunities.

Diana Castillo's Current Company Details
MEDNAX, Health Solutions Partner

Mednax, Health Solutions Partner

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Executive Assistant to CIO, CISO, and - Office of the CIO
Florida, United States
Diana Castillo Work Experience Details
  • Mednax, Health Solutions Partner
    Executive Assistant To Cio, Ciso, And - Office Of The Cio
    Mednax, Health Solutions Partner
    Florida, United States
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  • Mednax, Health Solutions Partner
    Executive Assistant To Cio, Ciso, And - Office Of The Cio
    Mednax, Health Solutions Partner Feb 2019 - Present
    Sunrise, Florida, Us
    • Complete a broad variety of administrative tasks for 4 CxO executives including: managing their calendars and, collaborating effectively with others to coordinate multiple, cross-company scheduling needs; monitoring and responding to emails; organizing travel and agendas; taking minutes of Executive Meetings. Composing and preparing correspondence.• Assist CIO in coordinating the agenda of senior management team meetings, off-sites, and Company meetings.• Communicate on behalf of the CIO with investors and internal departments.• Research, prioritize, and follow up on incoming issues and concerns addressed to the CIO.• Maintain discretion and confidentiality in relationships with senior leadership team.• Assist in the assembly and publishing of board materials, resolutions, correspondence and minutes from meetings as instructed by the CIO.• Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion.• Taking of minutes at Board/Committee (committee meetings as required) meetings and completion of draft minutes within specified timelines.• Providing reminders regarding upcoming meetings, events or anything requiring a collective action from the executive team and/or other team members.• Organize corporate meetings; orchestrating conference calls, preparing, presentations, catering requests and minute taking.
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  • Microsoft
    Sr Executive Assisttant To Svp And Gm Latam - Contract
    Microsoft Jun 2018 - Jan 2019
    Redmond, Washington, Us
    • Coordinating the needs and demands of 2 senior executives to create workable schedules. This includes managing complex calendars, facilitating inter-company communication and logistics and being flexible to adjust schedules on short notice as situations change.• Specific activities include coordinating video and audio conference calls, organizing meetings, managing travel arrangements, expense reports, event planning, managing calendars, supporting the preparation of presentations and the day-to-day processing of PO’s• Experienced in working with diversity and multi-disciplinary teams as well as multicultural teams.
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  • Eam Worldwide
    Senior Executive Assistant To President And Ceo (Temp Contract)
    Eam Worldwide Jan 2018 - Apr 2018
    American manufacturer of Survival and safety Gear for Aero and Marine Industry• Provided comprehensive executive and personal support to the President/CEO. Focus on travel planning, expense reporting, account reconciliation along project management. Support four directors in daily calendar management, meeting scheduling. • Coordinated travel arrangements, events, large purchases, personal appointments and daily errands. • Organized town halls, Board meetings, conferences, vendor meetings, team building sessions• Prepared and selected conference locations, secure lodging, and visits hotel sites for conferences.• Created presentation for Board of Directors meetings as well as internal team meetings, meeting notes and action items.• Managed numerous calendars and schedules for executives and directors.• Multiple Project traacking.
  • Lockton Companies (Temporary, Contract)
    Senior Executive Assistant Supporting The Executive Vice President And Senior Vice President
    Lockton Companies (Temporary, Contract) Jan 2017 - Oct 2017
    Lockton is the world's largest privately held insurance broker.Supporting the Executive Vice President and Senior Vice President of Southeast Series.• Primarily in charge of calendar and business agenda coordination, business meetings, heavy and complex travel arrangements, itineraries and compiling documents for travel-related meetings, standard conference calls and videoconferences. Expense reporting.• Project coordinator providing high-level administrative support by conducting research, produced high quality documentation appropriate for its intended audience. Managed confidential and sensitive presentations using presentation software, compile data and prepare documentation and reports. Proofread and manage client deliverables, proposals, and presentations.• Functioned with high degree of autonomy, managed projects according to organization standards, interacted effectively with all levels - both inside and outside the company, set priorities with little or no direction, managed highly confidential/sensitive materials and issues, made decisions in the absence of the Executive, and provided direction to lower level administrative personnel.• Demonstrated ability to deal effectively with assignments, gathered and organized pertinent data as required.• Actively listened, giving full attention to needs and expectations; asked questions to understand needs and convey information effectively.• Arranged programs, events, and conferences, arranged facilities, caterers, coordinated speakers, and information, issued invitations and controlled event budget.• Created, maintained and updated database and spreadsheet files.• Fostered a cooperative work environment utilizing a high level of tact and diplomacy in dealing with groups and individuals.• Performed all executive assistant functions, ensuring the operating efficiency of the Executive Office.• Emergency Captain and liaison with Landlord and building management for all office related issues.
  • Donald W. Taylor & Associates
    Senior Executive Administrative Assistant And Translator To Managing Partner
    Donald W. Taylor & Associates May 2015 - Jan 2017
    Senior Executive Assistant to the managing partner of Donald W Taylor & Assoc, a highly respected consulting practice founded in 1989. Dr. Taylor and his associates provided management advice to major corporations such as Volvo, Sprint, BellSouth, and Bank of America, and during the past 10 years, accreditation and management advice to colleges and universities throughout the Southeast.• Responsible for assisting and supporting Managing Partner. • In charge of master calendar, business meeting organization/support and conference setup. • Heavy travel arrangements and expense tracking/reporting; conference calls and video conference coordination and support; email filtering; physical and electronic filing. Calendar & events management• Responsible for regional and area events. • Translation of documents English/Spanish/English.
  • Stanley Black & Decker, Inc.
    Senior Executive/Personal Assistant To Svp & President Of Global Emerging Markets, 2 Vice Presidents
    Stanley Black & Decker, Inc. Apr 2013 - Apr 2015
    New Britain, Ct, Us
    An S&P 500 company; a diversified global provider of hand tools, power tools and related accessories, mechanical access solutions. Working in the Division of Global Emerging Markets (Asia, Latin America, the Middle East and Africa, as well CIS or the Commonwealth of Independent States including Ukraine, Turkmenistan, and Georgia). demanding 24/7 support. Division of Global Emerging Markets (Asia, Latin America, the Middle East, Africa, and CIS or the Commonwealth of Independent States including Ukraine, Turkmenistan, and Georgia) demanding 24/7 support. • Oversaw meeting logistics, handled extensive travel reservations for domestic and international meetings on Company Jet and commercial airlines; processed visas, US Global Entry and prepared all agendas, documents, and presentations• Filed expense reports on behalf of the Executive team. • Planned and coordinated all meetings and events, including video equipment set-up, coordination and scheduling of meeting space and catering. • Managed executive calendars and assisted with the preparation of presentation materials. • Project Coordinator, prioritizing and managing multiple projects simultaneously; followed through on activities and carry out important operational duties in a timely manner in compliance with the organization’s standards. • Filed and retrieved corporate documents, records and reports. • Managed Executive Budget, tracked department expenditures. • Consolidated monthly sales reports for over 25 market sales, totals sales, sales by line of product and comparison of actual vs budget. • Continually refined and improved reporting processes to increase effectiveness. • Provided higher level of savvy customer experience, offered solutions to clients to educate, empower, and engage clients to the appropriate business unit.
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  • Office Depot Inc.
    Sr. Executive Assistant Chief Accounting Officer, Sr. Vice President, Corporate Controller + 2Vp
    Office Depot Inc. May 2008 - Apr 2013
    Boca Raton, Florida, Us
    Recruited by former VP of DHL • Highly visible role providing advanced, diversified, and confidential administrative support.• Acted on behalf of the SVP in important matters, applying broad knowledge of principles, practices, and procedures to identify problems and take appropriate action. • Provided overall administrative support in daily operations and a complex array of SVP requests. • Managed calendars; evaluated meeting/event/conferences requests. • Determined the relevance of executive attendance at speaking engagements. • Maintained a confidential filing system; transmitted decisions and instructions; answered inquiries to aid executive in the resolution of routine matters. • Acted as liaison to internal and external contacts; provided planning for travel and expense reporting; coordinated meetings/ events/ conference calls, including the use of telecommunications, videoconferencing and facilities resources. • Performed a wide variety of support of a confidential and sensitive nature. • Supported financial projects and developed presentations; prepared a variety periodic and special reports. Assisted in the preparation of the annual budget, including compiling data; monitoring and tracking expenditures, ensuring that department remained within approved budget allocations. Ensured that supply inventories supported administrative unit needs in a cost-effective and budget-sensitive manner.
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  • E. Oliver Capital Group
    Business Development And Project Coordinator To Ceo
    E. Oliver Capital Group Jun 2007 - Apr 2008
    Private Equity company • Responsible for coordination and completion of projects. Oversaw all aspects of telecom projects; monitored and summarized progress; prepared status reports for upper management. • Coordinated all aspects related to investor relations including roadshow travel arrangements on private jet and luxury accommodations. • Prepared analysis of projected revenue based on the implementation of new business development and compiled data to develop power point presentations to engage new investors. • Provided project support planning and coordination of program and its activities.• Prepared agendas, notices, minutes and resolutions for corporate meetings. Prepared presentations for Board meetings, partners, and investors. Arranged complex travel plans and itineraries; compiled documents for travel-related meetings. Screened incoming calls and correspondence and respond independently. Organized programs, events, and meetings arranging facilities and caterers; issuing invitations; coordinating speakers and controlling event budgets.
  • Dhl Express
    Sr.Executive Assistant To Us Finance Operations Vice President, Sr. Director Accounting & Reporting
    Dhl Express May 2005 - May 2007
    Bonn, De
    US Division had a revenue of $48+, is a leading provider in the express delivery of documents and packages, and is part of Deutsche Post World Net with revenue of $90B+ and 500,000 employees in more than 220 countries.• Provided administrative support to ensure team efficient performance within division budget. • Developed procedures to track and ensure productivity improvement. • Prepared/developed high-quality presentations, reports and other documents using Windows Office. • Managed individual and team general calendar, scheduled meetings, conference rooms according to amenities requirements (25 in-house), conference/video/web conference meetings and special events, including meeting notes. • Coordinated travel arrangements and prepare expense reports. Created and maintained a database, organizational charts. Responsible for confidential files. • Assisted team with multiple projects and administrative issues, facilities, equipment, and supplies. Office space management: office moves, new employees. New hire/Temp/Consultant set-up and termination process. IT technical team support. Liaison with facilities and security. Hurricane Floor Captain.
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  • Hollander Home Fashion
    Sr. Executive Assistant To Ceo & Vp Fashion
    Hollander Home Fashion Jan 2005 - Apr 2005
    USA. Own brand and private label manufacturers of coordinated collections of comforters, pillows and bed linens. Administrative support to CEO and personal administrative support with household matters,account payables and bank/credit card reconciliation.Assisted VP Fashion in procurement; acquisition of goods and services. Prepared international bids; negotiated prices and terms; supplier selection. Conducted supplier evaluation and market research. Managed fashion supplier relationships.
  • Nutreco Americas -Marine Harvest Americas Part Of Nutreco Nv
    Sr. Executive And Personal Assistant To Business Group Managing Director & Group Controller
    Nutreco Americas -Marine Harvest Americas Part Of Nutreco Nv Feb 2004 - Jan 2005
    Marine Harvest ASA is one of the largest seafood companies in the world, and the world’s largest producer of Atlantic salmon. The company employs 12 717 people, and is represented in 24 countries.• Undertook a variety of administrative and project management tasks.• Acted as “face of the Executive” to external parties, such as associations and charities where the Business Group Managing Director was a Board member and internal staff members. • The right hand of Director in all related personal affairs. • Support to Controller in Financial presentations and Budget and personal related issues.
  • Ptesa - Profesionales En Transacciones Electronicas
    Sr. Executive Administrative & Personal Bilingual Assistant
    Ptesa - Profesionales En Transacciones Electronicas Jan 2001 - Dec 2003
    Colombian multinational company of technology and innovation leader in solutions for electronic funds transfer offering services and solutions for processing electronic transactions. Focus on Transaction Security, Network Services Administration, Electronic Billing and Gasonet.Recruited by former President of Ericsson. Multinational technology and innovation company, the leader in solutions for electronic funds transfer that offers services and solutions for the processing of electronic transactions• Served as organizational project coordinator producing technical and high quality information; administrative support; preparing, producing, delivering and controlling documents, including proposals, briefings, reports, memorandums, letters and schedules.• Preparation and control of confidential documents and financial reports. Maintained electronic reference database. Assisted in scheduling local conferences and meetings, and dinners. Prepared • procedures, design and implementation forms. Answered routine mail, telephone or personal inquiries, referring such inquiries as necessary. • Arranged travel accommodations for Executives and visitors; prepared expense reports. • Controlled distribution of marketing material. Established and maintained filing.
  • Ericsson
    Sr. Executive Administrative & Personal Bilingual Assistant To President And Board Of Directors
    Ericsson May 1992 - Dec 2000
    Kista, Stockholm, Se
    A Swedish multinational provider of communication technology and services. The company's offerings comprise services, software and infrastructure in information and communications technology for telecom operators and other industries, including traditional telecommunications as well as Internet Protocol (IP) networking equipment, mobile and fixed broadband, operations and business support solutions, cable TV, IPTV, video systems, and an extensive services operation. Ericsson has a market share of 35% (in 2012) in the mobile network infrastructure market. More than.110,000 employees and works with customers in more than 180 countries, including Canada, United States, China, India, Brazil, Pakistan, Japan, South Africa, Australia, Germany, Italy, the UK, and Sweden.schedules.• 24/7 support availability for Headquarters location • Provided information & administrative support: preparing, producing, delivering and controlling the documents including proposals, sales and technical briefings, reports, memos, letters and schedules. • Prepared confidential documents; board meeting reports, financial reports. • Domestic and International travel arrangements for the Executives; organization of special events. • Project Manager of a large recreational facility for special company venues and expats. Managed household affairs, house staff, event planning and personal financial matters. Managed contractors, repair personnel, grounds maintenance for company home and recreational facility.
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Diana Castillo Skills

Office Management Administrative Assistants Management Leadership Human Resources Peoplesoft Process Improvement Budgets Outlook Access Administration Team Building Travel Arrangements Administrative Assistance Office Equipment Microsoft Office Customer Service Project Management Process Scheduler Confidentiality Forecasting Strategy Business Process Improvement Budgeting Expense Management Calendars Fax Training Spreadsheets Strategic Planning Office Administration Event Management Marketing Microsoft Outlook Microsoft Access Microsoft Excel Interviewing Employee Relations Microsoft Word Advance Microsoft Power Point Advance Event Planning Analitical Skills Translation Social Media Public Relations Sharepoint Visio Effective Communicator Time Management Cloud Storage

Diana Castillo Education Details

  • Universitat Politècnica De València (Upv)
    Universitat Politècnica De València (Upv)
    Business Administration And Construction
  • Universidad Piloto De Colombia
    Universidad Piloto De Colombia
    Architecture – 10Th Semester
  • Florida Atlantic University
    Florida Atlantic University
    Finance For Non Finance Professionals
  • Florida Atlantic University
    Florida Atlantic University
    Project Management
  • Academia Pittsburgh
    Academia Pittsburgh
    Architecture Draftsman
  • Universidad Nacional De Colombia
    Universidad Nacional De Colombia
    Microsoft Office
  • Keneza Ibm Proveit
    Keneza Ibm Proveit
    Excel And Word

Frequently Asked Questions about Diana Castillo

What company does Diana Castillo work for?

Diana Castillo works for Mednax, Health Solutions Partner

What is Diana Castillo's role at the current company?

Diana Castillo's current role is Executive Assistant to CIO, CISO, and - Office of the CIO.

What is Diana Castillo's email address?

Diana Castillo's email address is di****@****hoo.com

What is Diana Castillo's direct phone number?

Diana Castillo's direct phone number is +175442*****

What schools did Diana Castillo attend?

Diana Castillo attended Universitat Politècnica De València (Upv), Universidad Piloto De Colombia, Florida Atlantic University, Florida Atlantic University, Academia Pittsburgh, Universidad Nacional De Colombia, Keneza Ibm Proveit.

What are some of Diana Castillo's interests?

Diana Castillo has interest in Health, Animal Welfare, Children, Science And Technology.

What skills is Diana Castillo known for?

Diana Castillo has skills like Office Management, Administrative Assistants, Management, Leadership, Human Resources, Peoplesoft, Process Improvement, Budgets, Outlook, Access, Administration, Team Building.

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