♣ Regularly interacting with and supporting Desk Heads in managing their teams, providing frequent information on business results and main performance indicators.♣ Independently running and being the contact for small-scale implementation projects.♣ Providing management committee materials for strategy discussions, with minute-taking and distribution to the Management Committee.♣ Recruitment, integration, line management and appraisal of executive assistant for the team management… Show more ♣ Regularly interacting with and supporting Desk Heads in managing their teams, providing frequent information on business results and main performance indicators.♣ Independently running and being the contact for small-scale implementation projects.♣ Providing management committee materials for strategy discussions, with minute-taking and distribution to the Management Committee.♣ Recruitment, integration, line management and appraisal of executive assistant for the team management committee.♣ Regular support tasks in cross-border business travel management and client entertainment activities.♣ Developing close relationships with GEM stakeholders and providing key communications to the team as a whole on a regular basis.♣ Onboarding of new joiners to the team in terms of both software requests and ensuring efficient machine installation / office moves.♣ Monitoring of travel within the team, ensuring cross-border regulations are adhered to. Keeping tight management (on record) of those clients dealt with by UBS London Advisors.♣ Close support of and collaboration with both the Chief of Staff/Senior Business Manager, and the Head of GEM London on day to day ad-hoc tasks Show less

♣ Acting as gatekeeper and first point of contact for all stakeholders and clients; extensive diary management; coordinating internal + client meetings/conference calls across various time zones ♣ Preparation of international travel arrangements; multi-destination flights; accommodation; foreign exchange; travel approvals; visas and adhering to global travel policies♣ Regular reconciliation of expenses using SAP expense software and ensuring appropriate approvals are provided and… Show more ♣ Acting as gatekeeper and first point of contact for all stakeholders and clients; extensive diary management; coordinating internal + client meetings/conference calls across various time zones ♣ Preparation of international travel arrangements; multi-destination flights; accommodation; foreign exchange; travel approvals; visas and adhering to global travel policies♣ Regular reconciliation of expenses using SAP expense software and ensuring appropriate approvals are provided and archived for future reference. Accuracy with cost allocation required.♣ Performing the role of secretarial coordinator: managing concerns/information requests sensitively for an allocated team of assistants, and bringing this to a weekly quorum to initiate discussion and ultimately bring a solution to the relevant issue.♣ Acting as secretary within the Business Management team for an Investment Bank decision-making process, forming a twice-weekly quorum to which the proposed deals are brought forward.♣ Working with the Operating Officer and Business Management team to assistant in event planning for internal promotion dinner occasions alongside high net worth client occasions within sector teams – managing the entirety of the invitation & RSVP process, maintaining a good relationship with vendors, liaising with external connections, providing onsite assistance at events and managing the evening.♣ Supporting visiting VIPs during visits to London♣ Use of Banker Portal and other Investment Banking Division specific databases Show less