Support Senior Vice President and Vice President of Retail Development

Proofread and format presentation materials.• Schedule travel including international flights, hotels, car rental/service; prepare itineraries.• Track expenses for client invoices – verify charges for hours, travel, postage, etc.• Arrange catering for lunch and learn presentations; coordinate with presenters.• Use Excel to enter data for numerous spreadsheets.• Renew/maintain professional registrations and track continuing education requirements.• Prepare AIA contracts.• Handle all incoming calls; track expenses for conference calls.• Prepare meeting minutes; appropriately file all recordings.• Prepare packages for shipment, track and inform sender of receipt.• Inventory and order all supplies.

Format, proofread, submit and distribute all reports generated by analysts.• Use Excel to enter all data for quarterly compliance updates for reports.• Update website as needed.• Maintain and update Access database for all client interactions.• Prepare invoices and submit to client or assigned third party.• Research and coordinate with vendors for lease/purchase agreements.• Coordinate all meetings and conferences and prepare itineraries.• Schedule travel; prepare packets, print boarding passes, submit expense reports.• Handle all incoming calls and e-mails.

Route all documents produced and track with spreadsheet.• Maintain database (Access) showing archived and in-progress reports.• Prepare quarterly report with audit information for every piece of equipment organized by facility.• Arrange training for department personnel and establish curriculum for new hires and contractors.• Assemble all documentation for audits and be ready for any additional requests.• Set-up computers, access, and telephones.• Order all necessary equipment/components for the engineers.• Schedule and attend meetings - draft minutes.

Assist two partners; corporate, estate planning.• Document preparation, using WordPerfect and Word.• Scheduling meetings, speaking engagements & travel.• Charting with Commence.• Client interaction and follow-up.• Reception duties on 10-line phone system.

Manage president’s calendar requiring interaction with executives, associates, clients, contractors,consultants.• Effectively respond to questions and requests from both internal & external sources.• Maintain pending and completed client contracts & permit applications.• Anticipate senior managements’ needs; handle confidential information appropriately.• Prepare, organize and assemble proposals and presentations.• Assist in formation of reports and other correspondence from draft state to client ready.• Desktop publishing—design standards manuals for a national client using AutoCAD and Publisher.• National client with tenant build-outs in various states:o Obtain available drawings of the siteo Contact the building department and complete all applicationso Prepare the drawings for final review by the client & architecto Submit to the building department & follow through to receive the permito Coordinate with the client, landlord and contractor to complete the project in a timely fashion• Accounting, including payroll, AP, AR, taxes, bank rec, with 2009 Peachtree Complete Accounting.• Scheduling Travel arrangements; plane, hotel & car; prepare & process expense reports.• Prepare presentation materials including; captioning & matting of renderings and material sampleboards.• Internet research and any other necessary research.• Screen all telephone calls and correspondence; screen and route all visitors.• Organize and maintain four (4) accurate and up-to-date filing systems.• Assist with set up of computers, phones, log-in passwords, etc.• Order and purchase supplies as necessary.