Diana White Email & Phone Number

Aurora, CO, US

Centennial, Colorado, US

Residential leasing and property management for rental propertiesResident placement and rent collection, maintenance, evictions, and financial reporting

Denver, Colorado, US

• Hired to a full-time role after a four-month assignment as a contractor providing executive administration and office management and HR generalist services.
• Developed a comprehensive employee recognition program in line with the company’s people-first culture.
• Coordinated the company’s move out of a 10,224 sq. ft. facility, creating a project plan, organizing the move and securing vendors, completing project on time and under budget.
• Used Confluence to create a global wiki and built an application in Jira to capture leave requests and approvals which automatically populated a calendar within Confluence
• Delivered training for both Confluence and Jira application features, as well as created an onboarding plan that included “SLAM” week, a program that provided new employees with an introduction to the company and cut.
• Managed calendar for the entire organization, including communications, scheduling, coordinating logistics, tracking agendas, and subsequent follow-ups.

Denver, CO, US

• As part of an engagement with The Colorado Health Foundation, completed administrative tasks and scheduled and managed calendars for the Philanthropy, IT, and Grants Management departments.
• Used Fluxx Grant Management Software to process grants.
• Prepared departmental expense reports and collaborated in meeting preparation.
• Updated the company SharePoint site, improving file management by transferring files and adding metadata.

Greenwood Village, Colorado, US

• Provided advanced administrative and strategic support to the CEO including coordinating initiatives and special projects, fiscal management, and liaising between CEO, the Board of Directors, and the Senior Leadership.
• Managed CEO’s calendar, prepared expense reports, and processed invoices.
• Developed agenda and presentations for meetings, tracked action items and progress.
• Gathered data and information to facilitate faster decision-making to ensure communication and reporting are happening smoothly and consistently.
• Monitored CEO's email to determine action needed and ensure appropriate response time.
• Arranged international and domestic travel and key logistics for the CEO, Board of Directors, and the SLT.

Dallas, TX, US

• Executive Assistant to Alliance Director & DaVita Genesis Facility Services Team
• Proactively anticipated office and administrative needs; made informed decisions in regards to priorities; analyzed situations carefully and recommended solutions; adopted effective courses of action and monitored.
• Served as the point of contact for staff and professional accounts
• Arranged and prepared reservations and itineraries; maintained schedules/calendars
• Prepared expense reports, reconciled corporate card and AP accounts
• Acted as SharePoint Administrator granting access and updating files

Broomfield, CO, US

• Executive Assistant to the Vice President, Planning & Construction
• Coordinated complex office and hospital move
• Proactively anticipated administrative and office needs
• Scheduled meetings, catering, travel, conferences and other events (both internal and external) utilizing a wide array of electronic media
• Maintained and coordinated staff schedules and calendars
• Reconciled corporate card and AP accounts

Austin, TX, US

Office Manager and Executive Assistant to CEO- Participated in the design and quality control of a major travel accessories line - Acted as liaison between professional accounts - Facilitated special events, travel arrangements, corporate agendas and itineraries- Coordinated foreign/domestic travel and maintained schedule/calendar- Prepared expense.

Newbury, Berkshire, GB

Executive Assistant to Vice President of Product Alliances Group- Managed and updated Open Source contracts database and Intranet- Coordinated foreign/domestic travel and maintain schedule/calendar- Prepared expense reports, reconciled corporate card and AP accounts - Composed presentations and correspondence - Facilitated, planed and coordinated events.

Santa Clara, CA, US

Executive Assistant to Senior Director- Provided administrative support for Senior Director and his direct reports- Acted as a liaison between professional accounts - Facilitated, planned and coordinated events and meetings- Coordinated foreign/domestic travel and maintain schedule/calendar- Prepared expense reports, reconciled corporate card and AP.

Austin, TX, US

Volunteer for the Austin Film Society: I was honored to serve as former Governor Ann Richards’ Handler three years in a row at the “Texas Hall of Fame” awards show.

Office Manager and Executive Assistant to CEO- Provided administrative support and managed office for the CEO- Acted as a liaison between personal and professional accounts- Onboarded/orientation new hires and personal staff- Facilitated, planned and coordinated events and meetings- Coordinated foreign/domestic travel and maintained schedule/calendar.

Executive Assistant to the Vice President - Facilitated events and meetings- Coordinated foreign/domestic travel and maintained schedule/calendar- Prepared expense reports, reconciled corporate card and AP accounts - Composed presentations and correspondence