Diane Williams Email & Phone Number

United States

POSITIONS HELDExecutive Assistant to the SVP of Marketing Executive Assistant to the Chief Clinical Officer & Vice President of DevelopmentExecutive Assistant to the President of the Nursing Center Division Executive Assistant to the Chief Development Officer & Chief Medical Director Senior Administrative Assistant to the Vice President of Rehabilitation Services RESPONSIBLITIES:• Manage all of the Administrative and Human Resource tasks for the Executive leaders supporting multiple employees spanning across 7 Regions that operated across 46 states. • Provided back up Administrative support and assistance for other Executive Assistants in the Executive wing.• Manage and maintain executives' online calendar and independently schedules meetings and appointments.• Arrange and coordinate meetings and events, securing vendors, catering, room assignments, guest speakers, developing agendas, presentations and other meeting materials, as needed. • Receive, greet and interact with employees and visitors.• Arrange, update, modify complex and detailed travel plans and itineraries, that were constantly changing.• Travel and attended meetings as requested. • Monitor, screen, respond to and distribute incoming communications via phone and email.• Prepare and edit correspondence, communications, presentations and other documents, using Excel and PowerPoint.• Prepare and submit Executives’ expense reports and reconcile receipts against expenses to ensure accuracy. • Prepare and manage invoicing, A/P, & A/R and maintain relationships with outside vendors.• Sort and review incoming mail for Executives and prepare shipping labels for delivering packages. • Purchase office supplies and restock inventory.• Conduct research, collect and analyze data to prepare reports and documents.• Review departmental operating practices and implement improvements where necessary.• File and retrieve documents and reference materials, as needed.

Louisville, Kentucky Area

• Arranged, updated, modified complex and detailed travel plans and itineraries, that were constantly changing.• Arranged and coordinated meetings and events, securing vendors, catering, room assignments, guest speakers, developing agendas, presentations and other meeting materials, as needed. • Prepared and managed invoicing, A/P, & A/R and maintain relationships with outside vendors.• Worked on highly visible projects related to Retirement planning, serving as the liaison between our internal employees and our external vendor partners. • Document all compliance issues ensuring that documentation was clear, concise, accurate and understandable.

Louisville, Kentucky Area

• Reported directly to the President and CEO.• Prepared and edited correspondence, communications, presentations and other documents, using Excel and PowerPoint.• Coordinated the logistics for and facilitated New Employee Orientations.• Arranged and coordinated meetings and events, secured vendors, catering, room assignments, guest speakers, developed agendas, presentations and other meeting materials, as needed. • Arranged, updated, modified complex and detailed travel plans and itineraries for the firm.• Prepared individual tax returns for clients.• Worked with Managers on estate planning details including working with all levels of the organization related to estate matters.• Conducted market research for developing marketing efforts including getting press releases in newspapers and newsletters.