Diane Williams Email & Phone Number

United States

• POSITIONS HELDExecutive Assistant to the SVP of Marketing Executive Assistant to the Chief Clinical Officer & Vice President of DevelopmentExecutive Assistant to the President of the Nursing Center Division Executive.
• Manage all of the Administrative and Human Resource tasks for the Executive leaders supporting multiple employees spanning across 7 Regions that operated across 46 states.
• Provided back up Administrative support and assistance for other Executive Assistants in the Executive wing.
• Manage and maintain executives' online calendar and independently schedules meetings and appointments.
• Arrange and coordinate meetings and events, securing vendors, catering, room assignments, guest speakers, developing agendas, presentations and other meeting materials, as needed.
• Receive, greet and interact with employees and visitors.

Louisville, Kentucky Area

• Arranged, updated, modified complex and detailed travel plans and itineraries, that were constantly changing.
• Arranged and coordinated meetings and events, securing vendors, catering, room assignments, guest speakers, developing agendas, presentations and other meeting materials, as needed.
• Prepared and managed invoicing, A/P, & A/R and maintain relationships with outside vendors.
• Worked on highly visible projects related to Retirement planning, serving as the liaison between our internal employees and our external vendor partners.
• Document all compliance issues ensuring that documentation was clear, concise, accurate and understandable.

Louisville, Kentucky Area

• Reported directly to the President and CEO.
• Prepared and edited correspondence, communications, presentations and other documents, using Excel and PowerPoint.
• Coordinated the logistics for and facilitated New Employee Orientations.
• Arranged and coordinated meetings and events, secured vendors, catering, room assignments, guest speakers, developed agendas, presentations and other meeting materials, as needed.
• Arranged, updated, modified complex and detailed travel plans and itineraries for the firm.
• Prepared individual tax returns for clients.