Diane Hooper Email & Phone Number

Bridgewater, Nj, Us

Support the processes that fall under the responsibility of R&D Procurement by coordinating with team members, Purchasing, Legal, vendors and other functional groups as needed to support contract exhibit collation, internal approvals, signature, PO creation, outsourcing and Legal database uploads, maintenance and reports, new vendor set-up, and other duties as needed.• Quality control over 200 contracts and amendments to ensure readiness for internal approvals, signature, and submission in DocuSign• Track contracts and amendments in DocuSign and follow up to ensure execution occurs in a timely manner• Create or update purchase requisitions generally within 48 hours of agreement being fully executed• Upload fully executed agreements and supporting documents into Legal database (Zycus)• Track agreements through the process in Excel• Pull monthly reports of contracts and amendments expiring within 120 days and send to team for renewal

On a contract basis, support the day-to-day function of the senior leadership, including the Executive Director HRBP, Executive Director, Talent & Workforce Innovation, Executive Director, Total Well-being, Senior Director, Solution Delivery and Senior Director, Talent Acquisition. Provide administrative support to members of the Human Resources department as directed.• Manage complex calendars and time management for 3 HR Executive Directors and 2 Sr. Directors, including resolving schedule conflicts, meeting arrangements across global time zones, and converting all in-person meetings to MS Teams to prevent business disruption during the transition to work from home• Schedule introductory meetings for HR new hires, including leadership, to develop co-worker and cross-functional business leader relationships• Compile and edit monthly newsletter contributions for dissemination to the HR team• Worked in partnership with Facilities and IT to procure designated virtual and on-site Workday “War Room” and break-out room to facilitate 2021 US launch• Collaborated with IT and Benefits team to evaluate and pilot MS Bookings for executive benefits Virtual Office Hours, expediting scheduling with Benefits during annual Open Enrollment• Facilitated MS Teams Live Events including posting announcements and monitoring Q&A for EAP, Open Enrollment and People Strategy for New Hires webinars• Created and retrieved data from Women’s Forum and Diversity and Inclusion surveys, providing feedback to develop future events and programs• Collaborated with IT to transition weekly Benefits webinars from WebEx to MS Teams Live Events

Bridgewater, Nj Area

Accomplished administrative professional who uses a variety of skills to make life easier for busy executives.

Bridgewater, Nj

Responsible on a contract basis for providing executive and administrative support to 12 key directors and managers including the Head – External Affairs Executive Operations. Also handled domestic and international travel, and processed expense reports using Concur.• Transcribed video interviews and Town Hall segments, thereby saving agency fees• Reduced posting time of weekly digital newsletter by several hours through proofreading and hyperlink testing• Saved senior management significant time by proactively posting articles to intranet using Sharepoint CMS

Devoted full-time efforts to manage a limited-term family situation. Monitored patient condition by observing physical and mental condition. Recorded patient information by making entries in the patient journal.• Coordinated admission and logistics for entry into Assisted Living and nursing home facilities

[Department relocated]Responsible for supporting 41 people including Sr. Director for Multiple Sclerosis (MS) Field Medical for key products such as Lemtrada and Alemtuzumab. Organized logistics for off-site meetings, trainings and team-building events. Also communicated relevant integration updates/issues to new combined team.• Initiated and coordinated over 100 contracts and purchase orders (combined) per year• Tracked $3.7MM project budgets, contracts and accruals in accordance with FDA rules and Compliance using Excel for projects such as: Medical Science Liaison (MSL) Trainings and Meetings, Operations and Resources; Field Educational Initiatives; Lemtrada Institutional Advisory Boards; Regional Advisory Boards; and Fellowships• Reduced contract timing from 4-6 months to just 4-6 weeks while still adhering to regulations• Maintained Therapeutic Area MSL CV binder for FDA inspection resulting in no FDA audits/penalties• Worked with IT to create new Sharepoint site for new MS MSL team• Created process and checklist to streamline the onboarding process during the Sanofi / Genzyme integration

Responsible for supporting Sr. Director for General Therapeutics Field Medical and a team of 32 Regional Medical Liaisons (RML) who represented Allegra, Nasacort, Xyzal and Actonel. Served as internal contact for field RMLs, e.g. benefits questions, payroll questions and home office issues. Also handled administrative duties such as: filing, copying, faxing, travel arrangements and expense reports using Concur, and calendars using Outlook for Sr. Director Regional Medical Liaisons.• Effectively managed Therapeutic Area Medical Review Committee (TAMRC) process for new and expiring Field Medical materials – combined articles, presentations and other information for internal approval• Handled administrative details so that Field Medical teams could maximize their clinical expertise and increase their availability to educate HCPs• Assisted Director in ensuring the Malaria Education Program received TAMRC approval in time for 4/21/09 Malaria Forum in Washington, DC. Attendees included co-chairs of the Malaria Caucus (Congressmen Payne and Boozman) and an African health delegation (officials from African Governments)• Provided key information to Medical Operations for a potential FDA Ketek audit in 2004-05 • Established and maintained General Therapeutics medical library and inventory• Recommended a vendor replacement that provided details for $40K in annual savings• Developed new hire 3-day onboarding checklist for Field Medical Affairs, which became part of SOPs• Created key documents – Feedback Survey, Healthcare Reform slide deck• Proactively managed National Managed Markets (NMM) Intelligence database• Streamlined all pre-event preparation – logistics coordination, meeting notices and training pre-work, loaded courses and tracked completion in on-line Learning Management System for Field Medical Training. Collected surveys, assisted with budget tracking in Excel, scheduled training vendors

Responsible for supporting a team of 3 Medical Affairs Directors. Organized global teleconferences. • Tracked budget for U.S. and Global Allegra studies and Respiratory Investigator Initiated Trials (IITs) in Excel• Captured medical literature changes and monitored revisions in Word

Held several administrative support positions in a variety of functions, including Enterprise Marketing, Data & Internet Services, Public Relations and Consumer Sales Division (CSD).• Division support including inputting and tracking dollars on $9MM purchase orders and invoices in Excel• Created and distributed materials, coordinated training sessions and trained managers to use new expense reporting and purchase order systems• Maintained archive of press releases, advisories and news clips and compiled into press kits• Handled media requests for press kits• Special projects included providing complimentary WorldNet accounts to the press, budget tracking for WorldNet Media Relations and support for Technology for Education program which required interacting with outside vendors and customers• Tracked and distributed incentive awards to sales reps across US• Computer support for Division including on-call assistance and training during business hours• Data entry, reports, word processing, order office supplies and general administrative support for 40 people• New hire onboarding