Diane Rattay Email & Phone Number

Pittsburgh, Pennsylvania, United States

Natural, simple photography. Basic, subtle edits where you still look like you!Budget friendly! No formal packages or prints; digital images are released directly to you. Print when & where your budget allows.

Per diem administrative support for multiple departments.General Duties include:Administrative tasks: Completing data entry, filing, photocopying, and scanning documents.Receptionist duties: Greeting visitors, answering phones, and directing calls or messages to appropriate staff.Clerical support: Assisting with organizing and maintaining office records, correspondence, and other documentation.Email and calendar management: Responding to emails, scheduling appointments, and managing calendars for team members.Office organization: Maintaining a tidy workspace, ordering office supplies, and ensuring office equipment is in working order.Data management: Organizing and maintaining databases, spreadsheets, and reports.Basic accounting: Assisting with tasks like expense tracking, invoicing, and accounts payable/receivable.Meeting and event support: Arranging meetings, setting up conference rooms, and managing logistics for events or presentations.Customer service: Providing assistance to staff and residents, handling inquiries, and resolving basic issues.Special projects: Assisting with short-term projects that may include research, data analysis, or document preparation.Collaborating with colleagues: Working with permanent staff to ensure the smooth operation of the office and completion of tasks.

Responsible to meet with prospective residents/residentswho have made plans to move to/live at Providence Point. Act as the liaison between prospective resident/residents and Providence Point staff / and or contractors to arrange the selections of finishes for the residence (carpet, paint, flooring, cabinetry, etc.) along with any customized options. This will require multiple meetings with prospective resident(s)/residents, coordinating special pricing, and coordination of the necessary communication to convey selections and requests.Assist prospective residents with their Move into the community. This may include visiting the residents current home, assisting with down-sizing, assisting with choosing a mover, coordinating and scheduling dates with the resident and their mover, preparing the community for the move, assisting the resident and their family members with directions and instructions on move day, etc.Respond to questions from facility personnel accurately and timely.Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation. Review and accurately process mail, faxes, emails, and other correspondence in a timely manner. Enter information into the data base management system to accurately track the meetings, conversations, etc.Maintain compliance with all Providence Point policies, procedures and requirements. Maintain compliance with all federal and state laws. Maintain compliance with all agency regulatory guidelines and requirements.Attend and participate in trainings and staff meetings as required. Conduct staff meetings as required.Responsible for supporting and representing Providence Point at special events, activities and other assigned functions.Work successfully as a part of a team and responsible for developing then maintaining strong working relationships with co-workers.Perform general office tasks as required.

Pittsburgh, Pennsylvania, United States

Personal Assistant to the Director of Community OperationsSchedule, attend and take minutes of meetings, as needed.Scheduling / Payroll for Dining & EVS Departments utilizing ADP and OnShift platformsOversee day-to-day operations of Beauty Salon on campusWrite daily appointment schedules for Salon StylistCommunicate with Families and Staff regarding Salon appointment requestsCommunicate with Vendor and Contract Staff regarding their servicesCo-chair Safety CommitteeCo-chair Emergency Management CommitteeCommunicate with local law enforcement arranging safety trainingsMaintain & update Emergency Operations Plan and policies.Employee Recognition Committee (ERC)Attend ERC meetings, nominating and designating staff as monthly/yearly MVPPlan ERC eventsAssist staff with the completion of Worker's Comp Claims and submit to third party Claim Management company.Schedule and conduct annual in-servicing classes for 80+ EVS/Dining Staff.Manage in-house phone system for Residents & Staff.Monitor & order office supplies.Receive, code & submit invoices.Other general office duties.Clerical support for the Maintenance Department Manager and staffMaintain maintenance files according to governing agencies guidelines. (DOH, DHS, etc.)Take requests from staff, residents and families and submit work orders to maintenance for work requestedMaintain maintenance database of all work orders and preventative maintenance, utilizing Micromain platformClerical support for the Dining Department Manager and staffData Entry in Dining Gerimenu systemAssist with Dining production talliesReceive, code and submit invoicesAssist with food production, trayline, and other Dining staff responsibilities when neededClerical support for Housekeeping/Laundry Manager and staffMaintain daily, monthly and fiscal year documentation of laundry weights

BFF is a playgroup in the Greater Pittsburgh Region. We are a group of parents dedicated to enhancing the quality of life of Pittsburgh area families with young children, through playgroups, events and social activities. Our purpose is to provide support, share ideas & form long lasting friendships.