Dianne Arrera Email and Phone Number

* Responsible for thorough review and data entry of all domestic and international contracts and orders (product, training, locations, parts, shipping and delivery, financial data, dates and deadlines). Ensured accuracy and flagged any discrepancies for management review and correction. Drafted and circulated reports, memos and correspondence to various internal departments and all levels of management to facilitate contractual obligations and ensure all contracts are signed and in compliance. * Developed and maintained digital and hard file system of contracts, records, and other documentation. * Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance. * Communicated with vendors, clients and internal departments with the utmost professionalism and confidentiality. * Handled all administrative duties; emails, heavy phones, conference calls, typing, correspondence, file management, incoming/outgoing mail, copying & scanning documents. Placed purchase orders to maintain adequate office supplies and inventory

* Updated and maintained company database to include contract specifications, such as: requirements, financial terms and deadlines, in connection with the company's Theatrical, Television, Marketing, Publishing, Interactive and Music department.* Obtained approvals and signatures both internally and with Clients (Clients included major studios, music and literature publishing companies, various State, County and City departments, and major corporations).* Performed and completed various research assignments and distributed internal memos and reports with findings. obtained quotes and worked with team on the development and completion of bids and proposals. * Obtain assignments of rights, any/all licenses and clearances, and handled filings of trademarks and copyrights with the US Library of Congress.* Administrative duties such as: incoming/outgoing phones, processed expense reports, scheduled meetings, conference calls, travel coordination, invoice processing, drafted memos and letters, and kept an organized and detailed filing system.

* Researched legal documents, contracts, and licenses for clearance of right to use footage, clips, music, and more in over 100 film titles, in connection with the distribution, promotion and merchandising in various media formats. * Obtained and input very specific/detailed information (release dates, territories, restrictions with talent, music, 3rd party IP and more) into the Metadata Fields. Ensured continuity within the Metadata fields and formatting.* Summarized and included all back up documentation for the cleared contents for finalization, as well as any potential restrictions.