Dianne Johnston Email and Phone Number

Bookkeeping and Accounting services customized to fit your business needs . . .Small business accountingDaily money managementReceivables and PayablesInvoicingBank reconciliationTrial balance sheetFinancial statementsGeneral ledgerPayroll and Tax paymentsEmployee BenefitsSales taxAudit preparationReports and ReconciliationBudgeting and Cash Flow AnalysisYear end 1099's and W2'sFinalized financial reports for tax preparationPersonal bill pay for Busy IndividualsFamiliar with GAAP Consulting Services available: On site set up and trainingSpecial projectsQuickBooks support, including set up, tune-up and trainingCreate custom reports for job costing, inventory tracking, sales, expenses, tax planningReview and analysis of existing bookkeeping and accounting systems and proceduresNeeds analysisDatabase management

COMPANY BASED OUT OF TEXAS WITH 3 PROPERTIES MANAGING 250+ UNITS• Enter in monthly journal entries & audit all income, payments and payroll.• Monthly bank reconciliations, and financial reporting.• Year-end processes including 1099’s.• Tax preparation including owners personal including 5 more properties.

COMPANY CURRENTLY HAS 3 LOCATIONS• All accounting functions including accounts payable, accounts receivable, invoicing, monthly statements, general ledger, payroll, inventory, bank reconciliations, job costing and financial reporting.• Business and personal tax preparations.• Handle all leases, agreements, legal issues for both business and personal.• Handle all employee issues including new hires and terminations. • Calculate and process sales tax.

• Process bi-weekly payroll including handling all fire fighter union dues, retirement accounts and medical benefits.• Process and maintain all grants including expenses and reimbursements.• Handle all city funding including banking, payments, transfers, and oracle reports.• Process AP invoice batches including cutting checks from various accounts and using pay positive.• Enter monthly journal entries, reconcile credit card statement, general ledger accounts, payroll, bank accounts.• Create monthly financial statements for the monthly city board meetings.• Ensure company compliance with all government reporting requirements.• On the City’s Finance committee, which includes budgeting and preparing financials that are published at the monthly board meetings.• Prepare annual government audit.

COMPANY WAS A START UP WITH SALES OF 27K ANNUALLY AND IS CURRENTLY OVER 50 MILLION ANNUALLY• Computerized entire company onto QuickBooks & Shipworks.• Set up general ledger accounts, vendors, payroll, taxes, inventory and banking.• Accountable for accounting functions including accounts payable, accounts receivable, invoicing, monthly statements, general ledger, payroll, inventory, bank reconciliations, job costing, payroll and financial reporting.• Set up and processed payroll and benefit including 401k, healthcare, vacation and sick pay.• Created all necessary forms, new hire packet, handbook, job description, SOP and employee employment folders.• Implements a new inventory and shipping system and assisted with creating the website.• Hired and developed necessary departments due to rapid growth.

Supervise accounts payables including authorizing payments of invoices; insuring all payments are coded, approved and paid timely. Review and implement all union and government contracts. Maintain all accounting functions including accounts payable, accounts receivable, general ledger, payroll, inter-company billing, bank reconciliations and financial reporting. Reconciliation of all payroll and benefit accounts including identifying and communicating all findings to correct inter-company managers. Calculate and pay 401k, company match, loans, SCA and DBA prevailing wage benefits semi monthly for 9 entities which include 50 government contracts, 40 unions and 15 different wage determinations. Insure company compliance with local, state, and federal government reporting requirements and tax filings

Supervise Accounts Payable and Payroll Department.Review and audit timecards and commission; process monthly bonuses; pay raises; CAF plan and 401k deposits.Audit and input consignment reports; process weekly check runs; audit duty and pay broker.Process international payables, including letters of credit; draft acceptance; draft payments and wire transfers.Oversee inventory levels including rolling costs, cost forecasting and insuring adequate supply without excessive oversupply.Provide various management reports used by corporate officers including weekly cash flow; inventory levels; sales and profit; and accounts analysis.Preparation of monthly journal entries; account analysis, comparative income statement and bank reconciliation.Prepare quarterly sales tax for CA.

Supervised Collection Manager and Order Entry Clerk.Conducted weekly staff meetings to review aging reports, credit memos and top dollar accounts.Maintained inventory levels; lead monthly inventory counts and established an inventory task force; guaranteeing dead lines were met and reporting was accurate.Handle all inventory vendor relations and contract negotiations.Calculate monthly sales rep and distributor commission reports and monthly royalty reports for authors and producers.Completed and filed CA & NY monthly sales tax.Handled monthly close-out of both accounting and inventory modules.Prepared monthly journal entries; account analysis, comparative income statement and bank reconciliation.

Preformed all AR duties including daily cash deposits, invoicing and collections for two companies which resulted in a 20% decrease of 60+ accounts.Calculated and prepared all commission and consignment reports. Supervised warehouse staff for monthly inventory counts. Input all inventory products, manage levels and prepare cost analysis.Prepared monthly reports for the Controller to assist in completion of financial statements