Dianne Sullivan M.Ed. Email and Phone Number

Recruiting:Post jobs to career center, websites, and job boards. Manage incoming application materials in our ATS. Screen resumes to identify qualified applicants. Provide comprehensive support to hiring managers on the hiring process. Conduct phone interviews, making recommendations to hiring managersCoordinate to run background, reference, and education checksCommunication - Monitor and respond to emails in HR Inbox and Recruitment Inbox. Create content for the monthly companywide HR Newsletter. Assist in creating, proofreading, and editing HR memos, policies, newsletters, and training materials.Records Management – Ensure that all files are accurately and regularly maintained. Prepare employment verification. Create and disseminate adjunct faculty contracts.Administration - Administer Title IX compliance training. Administer performance management reviews. Create, disseminate, and collect adjunct teaching contracts each semester.Utilize Systems - Utilize ADP Workforce Now as ATS and HRIS. Invoice and expense report processing in Concur.

Proactively supported 440 company employees while maintaining employee integrity and strict confidentiality. Talent Acquisition:Posted job ads on various job boards and websiteNavigated through candidate information and resumes utilizing the ATS PaycorSubmitted criminal background checks and drug screens Administered pre-hire process for an average of 15-20 employees per monthCommunication/Correspondence – Worked side by side with the Talent Acquisition Specialist, updating one another during every step of the recruiting process. Frequent real time check-ins and updates along the way.Employee Relations – With accuracy, navigated vital employee information within HRIS ADP. Fielded and answered questions and concerns from employees via email and phone.New Hire Onboarding – Administered pre-hire and onboard process for candidates and new hires. Assisted with onboarding and new hire paperwork, enrollments, and I9 documentation.Manage multiple projects - Juggled 6 projects simultaneously: exit surveys, referral program, payroll process, property audits, internal continuing education, and conversion of hard copy employee files to digital.

Flexibly supported three members of senior management – the Controller, Senior Project Manager, and Asset Manager.• Controller – processed accounts payable, invoices, statements, and expenses.• Senior Project Manager – aided in bids, subcontractor contracts, licensing, and safety. • Asset Manager – Outlook Contact importing and editing leases.• Problem solving – organized and conducted Microsoft Teams Rooms lunch and learn demonstrating how to use the software.• Develop processes – developed materials, directions, and links to large format printer/scanner, Logitech Spotlight magnifying pointer, and process to reserve conference rooms through Teams calendars.• Customer service – Greeted visitors in the lobby and answered main line phone with a friendly and enthusiastic attitude.• Office management – ordered kitchen and office supplies, sorted and distributed mail, maintained conference rooms, and catered lunches. Covered the front desk.• Website – assisted the Director of People and Culture with the company website attending meetings and selection of website photographer.• Human Resources – assisted in rebranding and reconstructing company website.

Played a vital role supporting the team that rehabilitated the infrastructure of 12 colleges and universities across the Commonwealth. Worked under the Executive Project Manager.Verbal/Written communication – Coordinated and collaborated daily with external engineers, internal engineers, 16 members of the building company, and the company President both in person and remotely. Point person for communication for the Executive PM. Screened emails and responded on behalf of the Executive PM.Multitask – Simultaneously juggled daily construction meetings, main line phone calls, editing of specification books, and the needs of the team, in this fast-paced and rapidly changing environment. Completed tasks with a sense of urgency.Meeting Planning - Organized and managed team meetings, kick off meetings, and seminars. Took meeting notes both in person and remotely. Coordinated catering.Client Relations – Fielded main line phone calls and emails from clients. Responded positively to resolve inquiries in a timely and professional manner. Used discretion to maintain client confidentiality. Marketing - Assisted in event planning for annual charity event. Maintained company website and edited engineer biographies and resumes. Updated database of active projects.Leadership – With a team-oriented approach, oversaw the team deadlines and ensured that engineer and subconsultant items were complete and on time. Proactively ran reports and followed up with late/missing items.Facilitation – Relied on interpersonal skills while acting as an intermediary for meetings, emails, and in-person communication with subconsultants such as structural engineers, civil engineers, and architects. Organization/Prioritization – Edited a specification book from 16 subconsultants and 8 internal engineers to produce a 1,000+ page specifications book for each of the 12 colleges at 3 times per college with careful attention to detail. Consistently met project deadlines.

-Customer service: screened all incoming calls. Interfaced with clients in a positive and upbeat manner. Responded in person, via email, and via phone while maintaining client confidentiality.-Flexibility: adapted to each of the various needs of 8 financial advisors.-Facilitation: set up division meetings and client meetings. Addressed and resolved concerns or inquiries for both clients and advisors. -Financial processing: invested all incoming funds, processed vendor payments, and created expense reports.-Correspondence: managed communication between the home office, financial advisors, and the Managing Principal. Logged incoming and outgoing correspondence with clients, for advisor compliance.