• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.• Organizing, attending and participating in top management meetings.• Documenting and following up on important actions and decisions from meetings.• Ensuring project deadlines are met.• Determining project changes.• Providing administrative support as needed.• Undertaking project tasks as required.• Developing project strategies.• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.• Assess project risks and issues and provide solutions where applicable.• Ensure top management views are managed towards the best solution.• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.• Create a project management calendar for fulfilling each goal and objective.

• Maintains a high level of understanding of company standards, procedures, policies and guidelines.• Assigned the project teams for the start of the new projects. • Manage resources and information and assist with scheduling and planning meetings and project activities.• Lead and support the project manager’s teams with the coordination of resources, equipment, meetings, and information.• Organize projects, monitor projects plans, schedule, and work hours, on daily basis with the goal of getting them completed on timely manner and within budget.• Assigned and coordinates quality auditors and coordinators activities and schedules. • Facilitates and directs Quality Auditor meetings as required. • Responsible for the project administration and the production of project documentation, e.g. project plans, resource planning, risk management, status reporting and financial planning.• Develops quality audit schedule to be conducted throughout the year.• Participates in Quality Coordinator meetings and facilitates Lessons Learned meetings as necessary.• Maintains Lessons Learned database. Reviews Division Quality Manuals.

• Managing and disseminating quality information within an office. • Answering phones, taking memos, recording minutes of the meeting and maintaining files. • In charge of sending and receiving correspondence, as well as greeting clients and customers.• Providing administrative and clerical support (mailing, scanning, and faxing, copying, filing).• Maintaining electronic and/or hard copy filing system.• Work with human resources to support for visa processing, health insurance and other administrative job.• Running errands to post office, office supply store, etc.• Scheduling and coordinating meetings, appointments, and travel arrangements for other professionals.• Strictly adhering to office policies and procedures, especially regarding confidentiality.• Acting as a point of contact for clients.• Coordinating between professionals and departments.

• Acting as a first point of contact: dealing with correspondence and phone calls. Reminding the manager/executive of important tasks and deadlines• Managing diaries and organizing meetings and appointments, often controlling access to the manager.• Booking and arranging travel, transport and accommodation• Organizing events and conferences• Compiling and preparing reports, presentations and correspondence• Managing databases and filing systems• Implementing and maintaining procedures/administrative systems• Liaising with staff, suppliers and clients

• Prepare detailed system definitions and registered covering all system components within the scope of the dossiers.• Responsible on checking/monitoring of loop dossiers and handling of documents and insert instrument test sheets to the respective loop dossiers. • Review of loop package diagram and instrument certificate given by the Expatriates and QC engineers. • Prepare loop dossiers and hand over to the inspector for check/review. • Updating of file and encoding to the database and organizing the respective documents for electrical and instrument records. • In-charge in the Control Room for coordinating to the Loop Check Team regarding the Outstanding Dossiers to be checks and tested. • Responsible for the outgoing and incoming loop folders that had been accepted. Prepare daily reports for the accepted Dossier prior to the commissioning.