Office Administration And Compliance
CurrentResponsible for organizing and coordinating office operations in order to ensure organizational effectiveness and efficiency and for supervising all of the administrative activities that facilitate the smooth running of an office.• Supports company operations - supervise office administration staff and maintains office systems of work and team co-operation lines.• Maintain office services efficiency - design filing systems, review and approve supply requisitions, assign and monitor clerical and secretarial functions.• Screening company e-mails – receive and review the company’s internal and external e-mail correspondence.• Complete operational requirements - schedule and assign employees, follow up on work results.• Keep management informed - review and analyse special reports, summarise information, identify trends.• Maintain office staff - recruit, select and orient employees; promote staff development and training, ensuring adequate staff levels to cover for absences and peaks in workload.• Maintain office staff job results - coach, counsel and discipline employees, manage their workload and output.• Evaluate performance of administration staff - plan, monitor and appraise job results.• Provide historical reference - define procedures for retention, protection, retrieval, transfer, and disposal of records. • Contributes to team effort by accomplishing related results as needed. • Maintain the condition of the office by coordinating the necessary arrangements regarding the maintenance of building and office equipment and arrange for necessary repairs, regular testing of electrical equipment and safety devices through contacting external collaborators.• Monitor all travel arrangements, making travel arrangements when needed, making agreements with travel agencies, receiving and properly filling invoices from travel agencies.
