Managing and supervising daily accounting transactions like Accounts receivables, Accounts payable, Billing & collection, Stock updates, Petty cash, Banking transactions, payroll accounting, Inventory accounting, Statutory updates.Checking & verifying all transactions and entries in Tally ERP 9 and finding out the discrepancies and mistakes, sorting out and rectifying errors if any in the entries.Generating reports like cash flow, funds flow, stock reports, monthly Proft & loss, petty cash statement, Bank reconciliation statement, Bank charges report. Communicating with bank managers and staff for excess bank charges debited.Reporting to the management and board members about the growth of the sales, profit turnovers, outstanding collection reports etc.

Accounts receivable, accounts payable, Bank Reconciliation, Purchase and import accounts which includes LC liabilities, Customs duty accounting, DEPB licence purchase accounts, Local LC accounting, Clearing & forwarding Bill processing and payments, Transporters Billing and payments.Accounts Receivables - Ensure that all payments are received within due date and verify the ageing of Debtors. Doing regular follow-ups for collections, filing case against the bad and doubtful debts.Accounts Payables – Keeping track of all payments and expenditures including purchase orders, invoices, statements, debit note, verifying availed credit periods as per the agreement.Bank Reconciliation, Bank charges follow-ups & Maintaining CC accounts of 4 banksTally ERP System (GST Bill Entries, Bank Reconciliation, Cash flow statement, Verification & Entries of all purchase invoices, transport bills, etc., and GST return filing (GSTR1, GSTR2 & GSTR3) every month of 10th and 20th

Managing & supervising all the store's activities which include shipments and deliveries of materials.Coordinating with the sales department for the movement of materials to different sites as per the job opening and BOQ received.Keeping a stock control system up-to-date in Tally ERP and planning future capacity requirements.Preparing Minimum order quantity statement for the fast-moving items and getting approval from HOD for the quantities to order and purchase.Co-coordinating with Costing department & accounts department to prepare price comparison statement for the purchase of materials required by local, import, or cash.Receiving quotations from the approved suppliers and purchasing the materials after getting management approval on the price comparison statement.Maintaining all records such as Approved Supplier list, Supplier monitoring list, purchase comparison statement, supplier evaluation list, calibration certificates and other records as per ISO standards.

As Warehouse / Stores In Charge•Managing the Warehouse and storage of all materials.•Supervising the operation of a storeroom and all facets including ordering, receiving, processing, recording and distributing supplies and materials; preparing and maintaining detailed records and files. Supervision is exercised over storekeepers, delivery persons & staffs engaged in loading & unloading.•Ensuring Hygiene and effective warehouse management. Implementation of FIFO & other related warehouse systems•Keeping a stock control system up-to-date and planning future capacity requirements.•Supervising the receiving reports on all shipments received through the warehouse & Overseeing the receipt and dispersal of materials entering or leaving warehouse•Ensuring Warehouse Space Management and stock rotation.•Planning and conducting Monthly physical stock taking and reconcile with Finance, Sales and Production. •Co-ordination with the superiors regarding cost effective inventory controls of materials.•Supervising delivery, labeling, casing, packing of materials and products.

(Accounts Receivables – Billing & Collection.)•Follow up and collection of outstanding receivables as per the credit terms.•Preparation of monthly outstanding receivables ageing reports and other accounts receivables MIS reports. Monthly billing reconciliation with operations report. monthly credit business reports like bookings, billings, payments, payment deductions, GP ratio etc in Ms office (word, excel, powerpoint).•Maintaining accuracy of Bill registers, unbilled registers, outstanding statements of each & every customers at all locations in India.•Fully conversant with routine transport operation such as maintaining waybills, routing, hiring vehicles, recording deliveries, recording proof of delivery (acknowledgements) from customers, checking of accuracy in delivery, timely billing & collection from customers.•Communicating the discrepancies in invoices and documents to concerned divisions and agencies and get it clarified.

1. Supervision and co-ordinating the activities of workers engaged in receiving, transporting, stocking, order filling, shipping, and maintaining stock records in Stores & Warehouse.2. Logistics related works & Transport Coordination works :a) Arranging Vehicles (trailers, pick-ups, Forklifts, trucks, etc., ) & coordinating & negotiating with the transport agents & drivers to outsource the vehicles.b) Preparing documents like Goods Issuing notes, Delivery notes to transport the materials from Main Warehouse & stores to other approved destinations.c) Coordinating with Forklift drivers to move or transfer the materials to the production warehouse, arranging raw materials like imported coils with proper racking system in the yards by using a forklift with proper supervision.d) Supervising helpers who are involved in loading the materials into the trailers, pick-ups, trucks & containers with the following safety procedures & precautions without getting any damage to the materials.e) Arranging containers, trucks & trailers to pick the materials from the Shipping yards to the Main warehouse.f) Arranging forklifts to pick the finished good items from the production warehouse to the Main warehouse, recording the inwards, and issuing it to the Delivery section for dispatch at the Customer site.g) Preparing Goods Issue notes, Delivery notes, and collecting invoices from accounts to transfer the materials to the project sites, customer destinations, and Shipping yards.3. Maintaining daily operations of goods received notes and checking the quality of products in line with the company’s standard policy.4. Data entry, validation & updating of the inventory control system in software called ‘BAAN IV’ (ERP software).5. Correspondence through faxes, letters & emails with international & local clients & suppliers.

Diary management & Preparation of Overseas Itinerary for the Director.•Correspondence through faxes, letters & email with international & local clients.•Responsible for preparing target sheets, circulars, monthly and yearly sales charts, Sales reports, stock outstanding, slow moving items etc.,•Checking / Auditing daily sales report of the sales team.•Preparation of purchase documents, Brochures, submittals, posters, notices & visiting cards for Sales staff and all kinds of designing works in Photoshop, Coreldraw & Pagemaker.•Looking after administrative activities and maintaining records like attendance, time sheet, absent report, payroll process, disbursing salary to the staff and other general office works.•Co-ordinating with the event management teams & attending telephone calls and customer enquiries. •Preparation of all books of accounts like Bank book, Cash book, Petty Cash book, Bank Reconcillations, Ledger posting & preparation of invoices, vouchers, receipts etc., manually and in Tally. •Overdue follow ups and debts collections from debtors•Assisting accountant for the finalization.