Responsible for all administrative duties in the Marketing and Communications Department. • Schedule internal and external meetings for multiple executives, including recurring and ad-hoc meetings and events• Coordinate attendees and meeting agendas• Manage hectic and complex calendars and room bookings• Prepare expense reports and purchase requisitions• Coordinate domestic and international travel arrangements• Support Executive Onboarding to the Global Administrative Pilot team• Handle administrative needs of VP of Marketing and Communications• Manage the VP’s extensive calendar to include coordinating travel, scheduling calls, meetings, and interviews;• Anticipate needs of the VP while managing day-to-day workflow;• Receiving the VP’s telephone calls and correspondence and responding, directing, or flagging them as appropriate;• Taking notes in executive meetings, phone calls, conference calls, and video chats;• Identifying the need for and assisting in the preparation of agenda materials for meetings which the VP attends;• Creating and maintaining files and records for historical and informational reference;• Maintaining a high level of discretion and confidentiality while maintaining accurate, current and accessible administrative files including maintenance of financials and statistical information and records of relevant meetings and discussions;• Provide administrative support to the operations pillar as needed (such as reconciling credit card statements due for VP’s signature)

Accurately track and monitor on-going activities and revise reports through coordination of ESH activities. Perform daily administrative transactions in compliance with Standard Operating Procedures (SOP) and company policies. Maintain numerous records, including comprehensive monthly reports, end-of-month (EOM), organizational chart, and various Contract Data Requirement Lists (CDRL).• Consistently identify and implement procedures to standardize and enhance business actions.• Communicate with management as well as field staff to secure efficient data entry methods and reconcile physical processes in alignment with data system.• Types and files memos, letters and any Environmental Safety and Health related paperwork• Maintain a calendar of activities and various work related events• Type and proofread a wide variety of reports, letters memoranda and flowcharts from rough draft or verbal instructions • Perform special projects and assignments as requested• Maintain attendance roster and timesheets for Foreign Nationals and American Nationals• Maintains listing of Leave requests• Receive, sorts, and distributes incoming and outgoing correspondence• Maintain certifications and qualifications for Foreign Nationals and American Nationals• In-process all new employees for ESH • Distribute Personal Protective Equipment to all departments

Responsible for receipt and posting of cash receipts, reconciling outstanding account balances, and preparation of periodic reports on accounts receivable and past due status. Responsible for collection activities including sending follow-up inquiries, negotiating with past due accounts on repayment terms, and decisions on referring accounts to collection agencies and/or writing off accounts receivable.• Effectively documented comprehensive recovery processes• Consistently identified and implemented procedures to standardize and enhance business actions.• Review status of accounts and initiate collection action by contacting each account.• Interface with appropriate departments to research outstanding balances and resolve customer issues.• Maintain records concerning changes in accounts.• Verify and approve orders for release.• Respond to internal and external customer account inquiries.• Effectively used conflict resolution and transformation to come to agreement for the customer and company’s interest.