Diviesh Patel Email & Phone Number

London, England, United Kingdom

Manage and analyse supplier information from pre-market engagement activities (i.e. online survey submissions, events, email submissions)Creating and developing dashboards on Power BI, these include Supplier Profiles and pre-market engagement activities. Maintenance and development of a commodities tracker in Power BICreated a supplier matrix on those suppliers classified as critical to the Programme. This presented key information on financial health and risk. This matrix is updated on a weekly basis and maintained and constantly under review.

London, England Metropolitan Area

London, United Kingdom

Developed and rolled out a streamlined monthly reporting process for the commercial team. Created a reporting template to be used across the five sub functions and aligned reporting with the Expansion Programme reporting team.Utilised best practice procurement principles for large infrastructure projects to align the five sub functions within the Commercial Team to work collaboratively at each step of the procurement process.Templates used at each Decision Gateways (DG) held at key stages throughout the procurement life cycle, were reviewed and updated in relation to specific content and enabled the relevant functions within the Commercial Team to provide content input into those templates.Overhauling and updating content of the Commercial Team SharePoint site so that it advertises services both internally across the sub functions, and Programme and externally within HAL and stakeholders.

Hemel Hempstead, United Kingdom

Managed, maintained and supported e-sourcing events across multiple spend categories and RFx templates. Supported Global Procurement Managers with their sourcing activities.Team member on RFx sourcing activities and Team Lead on several projects. Led and completed a project to select a vendor to provide a solution for vendor due diligence - subsequently managed and administered the due diligence of potential vendors prior to selection. Team member on a major Transformation Programme – transitioned P-Card and Travel & Expenses policies to Accounts Payable (AP), worked with a P2P implementation team to define new procurement commodity codes for the Ariba Procure to Order system, reviewed and updated purchase requisition authorisation matrix.Identified and developed reporting with AP and technical support teams relating to payments made to vendors, outstanding payments due to vendors. Produced spend reports on purchase requisitions from the Ariba purchasing system. Reviewed and updated workflows with AP for vendor block/unblock processes, new vendor creations and vendor amendments /extensions. Responsible for strategic policy, process and governance. Created a Procurement Spend Data Cube based on a three tiered spend category classification. Maintained and refreshed this on a quarterly basis with standard and customised reports.Researched and wrote Market Intelligence (MI) reports across a range of procurement categories, providing insight and analysis for Category Managers to use in the development of their procurement category strategy plans. Streamlined and improved internal procurement and administrative processes. Implemented new initiatives to drive down the non-compliance rate of unauthorised business spend from 90% to 40% over a 10 month period. Non-compliance rates are currently at 15%. Co-ordinated activities of members of the offshore team in Kochi and Hyderabad and leveraging offshore support from across different business functions.

Canary Wharf, London

Supported two Buyers and a Procurement Manager with the administration of the procurement processes of G4S for LOCOG (London Organising Committee of the Olympic and Paralympic Games).Updated and maintained an asset-tracker holding records of all stock levels and welfare equipment purchased by G4S for security personnel across the Olympic venues. Managed stock inventory levels at two storage facilities to meet operational needs at all the Olympic venues. Owner of the "delivery schedule”, coordinated deliveries/collections of equipment and sundries.Raised Purchase Orders using bespoke Procurement software and created delivery order notes for each venue.Obtained best value quotes from preferred and official Olympic suppliers for goods and services, saving up to 27% on orders with one supplier.Developed supplier relations with service failures escalated to account managers to a successful resolution.

Reigate, Surrey

Provided support to two Buyers and a Procurement Manager in the Purchasing Team.Developed and supported the implementation of contracting procedures. Ensured the supply chain performed effectively in line with Service Level Agreements. Conducted regular contract service reviews with account managers and managed and maintained supplier relations. Part of a specialist team that successfully transferred contracts/agreements and agreed contract terms and conditions with suppliers on time for 7 care homes (42 buildings, 203 bedrooms) from Southern Cross in 2011. Analysed monthly management reports and data received from suppliers. Reported on supplier performance against KPIs. Worked closely with purchasing officers and service administrators in resolving escalations in regards to supplier non-performance during the contract period. Identified purchasing non-compliance amongst internal staff and worked with business units to ensure compliance with contractual conditions in order to reduce the risks to supply and converting that spend to preferred suppliers.

Co-ordinated the preparation and development of an Invitation to Tender (ITT) specification, tendering instructions and FAQs document for the retender and establishment of an Educational Consultancy Framework Agreement. Tracked and monitored over 400 confidential tender submissions received. Organised tender evaluation panel meetings and processed the results of these meetings. Uploaded all related documents onto an Electronic Document Management System, updated the CRM system and communicated the outcomes to all applicants. Prepared contracts for suppliers and consultants on Framework Agreement Registers. Verified, processed and coded commissioning letters for assignment “call-offs” and “mini-tendering” within the registers.Created and maintained a spreadsheet to track the usage of consultants and ensured they remained within their earnings cap for a given financial year (Total spend of £4.6m on consultants for the financial year 2010-2011).Advised and supported departments on procurement approaches and contract/commissioning arrangements ensuring compliance with relevant national and EU legislation and with LSIS Tenders/Contracts procedures. Collected and prepared Management Information from across all Programme areas. Provided profile reports of course breakdowns on a monthly and quarterly basis for the Senior Management Team and Board. Developed the use of performance reporting templates across directorates to aid the reporting process. Implemented a new file management system for the procurement team to support the administrative function. Maintained and updated all procurement template documentation. Line management of one member of staff.

Analysed Risk Management and Reporting information received from 30+ business units and 8 World Regions. Verifying information produced on Reports with the original data source.Maintained and inputted Risk Appetite and Key Indicator information onto a Project Dashboard.Tested Risk and Control software solution which was being piloted within a Business Unit to support Risk Reporting and Management Information. This involved extracting and verifying data provided onto the test environment.

Undertaking data analysis on regional and local data.Processing sales information and maintaining internal database.Producing weekly and monthly management reports.

Administration of the accreditation process for civil servants and consultants. Organised accreditation panels on which Project Directors assessed applications for Gateway reviews. Streamlined this process resulting in faster panel preparation and processing of evaluation panels. Managed the participant feedback process on Gateway Reviews. Questionnaire forms issued for quality assurance purposes and reports produced based on the feedback assessment. Introduced and managed a quality assurance process which resulted in the feedback retrieval rate increasing from 40% to 80%, exceeding the 70% target set by the OGC Supervisory Board in April 2007.Drafted agendas, minute-taking and managed the implementation of action plans for an accreditation sub-group.Undertook critical analysis, collation and extraction of highly confidential data on Government projects/programmes for key public stakeholders. Analysed and summarised quarterly “Permanent Secretary Briefings” and provided high level recommendations to the Operations Director. Part of a team working on a project which examined the introduction of a charging system for the programme management services provided to Government Departments. This involved extensive consultation, calculating what each department should be charged and created invoices on a shadow basis. This was successfully rolled out with minimum impact on Departments business by the beginning of April 2007.Provided secretariat and administrative/analytical support to a Project Manager and Board. Organised workshops, set up project board meetings, compiled agendas, produced minutes, undertook statistical work and analysis. Supported Project Manager on data integrity and documentation/information transfer when a new database was introduced in September 2005. Responsible for the work of three junior members of the support office team.

Led a project cleansing and re-organising personnel files so that information contained in these files corresponded with details kept on an extensive database. Trained and managed a team of two people. Inputted and verified client information. Project successfully completed 4 weeks ahead of schedule.

Financial Times Interactive Data:Successfully led on a project analysing financial data. This involved the extraction of information from an extensive database containing data on over a million stocks, shares & financial instruments.Inputted, verified and processed current and new information onto the database from FT publications. The project was delivered to time and quality as set in the execution plan.

Devised & implemented a new document management system to integrate UK & European cases.Managed, developed and maintained complex filing and document management system within an international multi-million dollar fraud related insurance litigation.Performed paralegal duties which involved collating and cross-referencing documents and assisting solicitors & partners with analytical and research related duties.Litigation case was settled after agreement with seven parties and 7 month trial.

Graduate Scheme