Provided administrative support to the VP, Thermal Oil and VP, Operations as well as assisting the greater needs of the Thermal division. Prepared weekly, monthly and quarterly reporting documents and presentation materials and managed daily, weekly, monthly, and quarterly meetings. Prepared and filed expense reports for VP’s and managers. Drafted memos and email correspondence. Screened, directed and follow up on all incoming emails, phone calls and correspondence. Arranged travel including flights, hotel, and ground transportation. Assisted with team goal management and reporting Collaborated with fellow Executive Assistants to ensure efficient support to all senior leaders.

Reported to the CEO, responsible for supporting the executive office, (CEO, COO) and Board of Directors with presentation development, preparation of materials for leadership team and staff meetings, CEO quarterly report, meeting management, expense tracking, reconciliation of departmental credit cards, coding and processing invoices for payment, calendar management, and travel arrangement. Acted as Recording Secretary to standing committees and select operational committees (acts as a policy and governance resource), creating agenda, liaising with Chair, taking minutes, posting pertinent data to secured online repository, and following up to ensure any action items were completed and/or brought forward to the Board of Directors

Assisted Senior VP, Operations with all administrative and reporting requirements on a full time basis, and supported Chief Operating Officer with same on an ad-hoc basis. Responsible for schedule management and meeting preparation, ensuring notification of upcoming deadlines. Prepared Board materials and various other confidential internal and external correspondence including reports, spreadsheets and presentations. Analysed and tracked operating cost and volume budget variance. Supported leadership staff in professional interface with internal and external clients on a variety of written and interpersonal interactions. Arranged and attended client, project & team meetings as required; prepared and distributed agenda and meeting packages, meeting minutes, and action items. Ensured on-going interaction with all teams the company, with a view for coordination and continuous improvement.

Assisted VP, Geosciences with all administrative and reporting requirements, as well providing support to rest of geoscience department of 100, including 5 managers.

Provided full administrative support for both Joint Venture and Materials and Services teams. Tracked and distributed all incoming mail ballots and operations notices. Maintained external contracts, certificates of insurance, and other necessary binding agreements through bulk mailouts and database administration.

Assisted Executive Vice President as required, including creation of corporate presentations, meeting organization, correspondence preparation, and scheduling of daily activities and meetings and travel arrangement. Supported Executive Assistant to the CEO as required, performing administrative duties for Presidential office. Acted as administrative assistant for Business Development, with duties including correspondence preparation, meeting organization and preparation, recording of minutes, preparing corporate profiles.

Facilitated the movement of wellsite fluids from production points through storage facilities and on to customers.

Created, executed and verified spot and term contract agreements for the purchase and sale of crude and condensate barrels

Facilitated crude oil trading functions by monitoring, verifying and reporting the supply/balances and traded crude oil with other companies for the purpose of balancing inventories.

Coordinated receipt petroleum products from producing facilities into company-owned terminals and then to feeder pipelines.