Executive Secretary - Document Controller
CurrentManaging all correspondences (emails internal & external, phone calls receive and redirect when appropriate etc.) Writing and saving all letters interior memos and governmental letters and delegations for different authorities Meetings preparation, taking minutes and keep it. Handling angry customers or clients if needed Signing cycle for all documents (contracts of all companies and checks) Working as corporate admin with all companies of the group Assist CO,CFO and mall general manager if needed in all administration tasks Working on Ax. System to make purchasing requisition of corporate Filing system hard and soft Handling all confidential documents of all group companies under my responsibility and keep it secure Booking flight tickets and managing accommodations with HR department if needed (travel arrangement) Responsible for providing office supplies Prepare presentation when needed Report any issue to the relevant department (maintenance – security- housekeeping – IT ) Working with financial department when needed such as handing over checks officially and complete the signing cycle of invoices Translate documents when neededResponsible for all companies stampsManaging the process of documentry with all departments for ISO auditResponsible for liaising and follow up the process of trademarks registration and provide the required documents for the process
