Dolly Mapheto Email & Phone Number

Johannesburg, Gp, Za

Pretoria, Gauteng, South Africa

Responsible for oversight of Mission motor vehicles currently comprised of 270 vehicles valued at $11 Million dollars. Supervises the planning, directing and co-ordination of the use of the Mission's vehicles and chauffeurs to provide professional and efficient transportation services to all Mission elements subscribing to International Co-operative Administrative Support Services (ICASS) for direct vehicle operations. Incumbent submits reports on a timely basis to the AGSO and Washington, D.C. . Incumbent is responsible for the timely preparation of Employee Performance Reviews (EPRs) for all staff under their chain of command; is responsible for reviewing all trip reports and initiating the necessary documentation for Financial Management Office (FMO). Incumbent is responsible for verifying and signing off timekeeping for MP staff. Responsible for ensuring that vehicle accident report documentation is completed and efficiently lodged with the General Services Office (GSO) Shipping Unit and the Post Occupational Safety and Health Office (POSHO) in a timely fashion. Incumbent oversees the solicitation of quotes for repair work and arranging for vehicular repairs when necessary, as prescribed by Procurement regulations and post policy. Responsible for providing detailed reports on maintenance problems and costs and recommending when official vehicles should be disposed and/or replaced due to age, high maintenance costs, or other factors per post Standard Operating Procedures (SOP). Supervise one Dispatcher, Maintenance clerk, Fuel clerk, Deputy Motor Pool Supervisor, Drive-cam coordinator and thirty-five chauffeurs. Prepares and submits safe-driving awards for chauffeurs. Conducts interviews and prepares short-lists for candidates. Responsible for ensuring that all administrative policy notices relating to the motor pool and general correspondence and takes necessary action to maintain and improve efficiency of operations.

Johannesburg Area, South Africa

Manages the Motor Pool with a fleet worth $ 2.2 MILLION.• Reviews available online operational data such as the Analytics Fleet Digest in order to compile post reporting such as the vehicle allocation methodology (VAM), vehicle-level data, or target fleet size.• Supervises, Dispatchers and Chauffeurs.• Oversees the management of official and mission-sponsored trips, ensuring Motor Pool has enough resources to cover all the needs, and Chauffeurs have proper travel orders in place as required.• Coordinates the shipping and delivery of new vehicles.• Prepares vehicles for disposal in accordance with the vehicle replacement program requirements.• Develop and implement robust risk management strategies and performance strategies• Ensure legal compliance of fleet• Manage accidents• Initiates the procurement of all necessary contracting services such as maintenance and repair services, vehicle rentals, etc.• Develop the scope of work for all contract services.• Negotiates best prices and monitors the performance of the service contractors.• Serves as the Contractor Officer Representative (COR), including monitoring blanket purchase agreements, for automotive related contracts such as taxi, fuel, or vehicle maintenance services.• Assist Finance in the preparation of annual budgets and monthly forecasts• Effectively manage the cost of all fleet related expenditures nationally• Prepare for the purchase of capital items and assets and lease vehicles.• Plan and authorize the purchase of consumables• Asset management• Provides safe driver training using the Smith System to Motor Pool Chauffeurs as well as incidental drivers.• Maintains training records and ensures that each operator’s training status complies with the Department of State regulations.• Prepares annual inventory reports and motor vehicle surveys, and other periodic reports.• Tracks all trip tickets, fuel usage, maintenance tickets in the Fleet Management Information System

Kempton Park

Facilitate daily work of fleet staffPlan and ensure accurate rosters for the cleaning and fleet staff one month in advance.Complete all leave forms of all cleaning staff.Anticipate resource requirements in advance in respect of fleetMonitor service, licenses, permits etc.Ensure procedures are followed as per the Company Policy Manual pertaining to Fleet.Conducts staff performance reviews.Complete an Out of Service Report and submit to National Fleet Manager.Vehicles repaired timeously.Action any reports, defaults given by drivers, guides.Supervise Fleet and cleaning team to ensure that outputs are delivered to KPIsKeep overtime of staff to minimumIdentify development and training of staff, motivating and evaluating employees to ensure a motivated and productive workforce.

Isando

Fleet Control 250 vehicles: Representative for all ABSA FML Rental & Company owned vehicles registered Bytes Document Solutions as the owner and/or titleholder responsible for all legal requirements pertaining to registering & deregistering, licence renewals, change of ownership. Payroll Inputs: Monthly fuel costs as per ABSA Fuel card reports for all employees receiving a car allowance that includes a fuel card as well as employees allocated a company car. Private fuel recharges for both car allowances & company car employees allocated a fuel card. Traffic offence recharges. Advise all changes to employees’ fringe benefits (vehicle value including VAT) allocated a company car. Purchasing of suitable benchmark vehicles (pricing and suitability) for the service operations and tool of trade delivery vehicles. Review all FML Rental contracts to ensure that all criteria kilometres and months are in line and vehicles that FML contracts have expired are returned and replacement vehicles ordered ensuring all operations (service/delivery) are maintained. Process all rental costs and allocate to the correct cost centres. Control of Airtime contracts & allocation excluding the Vigil Tracking Contracts of Debis Contracted Vehicles. Administration of all vehicle motor claims ensuring all claims are completed fully & correct, all necessary repair quotes are obtained and verified. Ensure that all new motor vehicle claims are submitted on time and all claim queries are responded to. Liaise with Altron Insurers, assessors & repairers to minimise downtime ensuring that Service/Transport divisions are fully operational. Administer & control driver for the collection & delivery service & assisting with collection /delivery of vehicles & maintenance& cleaning of company vehicles. Perform purchases on suppliers as directed.

Bryanston, Rsa

Working with a fleet of 205 vehicles. Prompt licensing and Registration of vehicles. Prompt scheduling of vehicle servicing with authorized dealer network. Prompt ordering and delivery of all fuel cards from Standard Bank. Vehicle key control. Administration of all fleet and document management. Assisting general fleet queries. Administration and re-direction of ball files. Booking of all rental. Arrange transportation for all driver requests. Prioritize all incoming maintenance requests and report to the relevant contractors and resolve/ escalate within given timelines. All insurance claims. Produce monthly reports to monitor claims indicating accident frequency and costs. Administration of Stannic fuel cards, ensuring allocation of monthly costs against correct cost centre. Produce monthly vehicle expense report per vehicle. Produce monthly maintenance expense report. Reconciliation of Stannic Standard Bank fleet report. Managing the groceries budget and ensuring there is a saving and reaching targets. Drafting vehicle fleet/facilities/insurance policies. Managing all drivers and vehicles and their documentation and departmental cost per vehicle. Utilization and performance reports for all vehicles. Ensuring stationery and groceries are continuously supplied and sufficient. Ensuring savings in budgets and conducting stock takes. Ensuring all health and safety standards are complied to in the building. Processing of all maintenance, expenses and other purchase orders. Booking and arranging flights, accommodation and car rental for Management, local staff and expats. Supervising cleaning staff. Coordination of all pool vehicles. Supervising housekeeping staff. Overseeing refurbishments and maintenance in the building. Assessing risk areas in Fleet and Facilities.E toll billing recons, accident reports and insurance claim admin, live tracking and monitoring of fleet,spread sheet analytical & interpretation skills.

Bruma

Working with a fleet of 800+ vehicles. I deal mainly with administrative duties for Rental Fleet, Government Fleet and Pre-Owned Vehicles. My duties comprise; Follow up with major clients on their accounts such as Avis, Europcar, Tempest, First Car Rental, and Hertz, Preparation and verification of rental fleet buy-backs, minutes,Invoicing, instructions for inspections, ordering spare keys and control. Arrange transportation for driver requests Fleet rebates for Renault Dealerships, Vehicle movements. Licensing and registration of vehicles. Administration of Government Tender processes. Corporate and Government affairs such as brochures, gifts, branding and general marketing activities including sponsorships, administrating traffic fines, Data Capturing, issuing orders and also filing fleet documentation, S & O fleet list and drivers, monthly vehicle expense report per vehicle, accepting all returned vehicles, putting vehicles into stock, forecasts, planning delivery and inspection of vehicles, Uploading vehicle inspection sheets, defleeting from rental companies, adhoc duties, ensuring payments are made to suppliers. Event activity plan while incorporating the provision of assistance with launches,, administration for fleet deal rebates, determine sales trends and ensuring payment to various Renault Dealerships. Good understanding of wastage and sales. I have experience in a variety of administrative duties by using Microsoft Office Suite. I work well under pressure and pay attention to detail I’m organized and adapt easily high pressured environments.

Fleet Management

-Introduction to the fleet industry: the role players and stakeholders in the fleet management business. -General fleet management.

Ecotourism Management, Conservation And Tourism

Public Financial Practice And Office Skills, Finance