• Processing of invoices for five sites and three companies using Munics, Microsoft Navision and Concur• Implementation of Concur for Invoice and Expense Processing• Operating account bank reconciliation and checkbook balancing• End of month Intercompany Trial Balance (World)• Balancing of Loans & Exchanges G/L•Positive Payments•Purchase to Pay• Manual check and p-card payments• Salesman commission processing• Weekly check run generation• Payroll tax pivot for Journal Entry• AR check application and Credit Card Payment application

• Responsible for processing of 150+ material and service invoices daily into Process Director utilizing SAP transactions • Assist Disbursements with non-payment or past due invoice issues• Handle Retainage invoices in accordance with proper terms or contracts• Monthly Consignment invoice reconciliation.• Handle Foreign U.S. and Non U.S. Sourced Income Invoices and initiate withholding payments to the IRS• Vendor contact for invoice questions and discrepancies and backup• Collaborate with internal and external departments and business units with the goal of invoice resolution

* Responsible for the timely processing, audit, research and approval of vendor invoices * Monthly reconciliation of vendor statements to aging report for year end audit * Processing purchasing card transactions resulting from adhoc purchases * Weekly processing of vendor rebates * Processing vendor return credits for items miss-shipped, returned, damaged or not received from vendor * Processing payments through checks and electronic payment methods in Platinum * Running weekly reports of un-posted received items for invoices not received * Maintained spreadsheet of project invoices awaiting approval * Maintained Excel schedule of recurring invoices for facility, consulting, rent and direct costs * Vendor contact with major film and pharmaceutical suppliers

* Process a high volume of invoices for payment into Elite * Check invoices for accuracy and request resolution from Accounts Payable Coordinator * Balancing batches of entered invoices * Balancing and entering manual checks written by outer offices * Assisted in departmental month end closings * Assisted in the balancing of batches and outer office checks entered by other teams within department when needed * Responsible for the obtaining of signature by partners and mailing of daily check runs * Ensure proper initialing of check amounts and General Ledger charges to ensure accuracy * Research and Respond to office and vendor inquiries

Performed pharmacy presentations to Assisted Living FacilitiesCold calling of Assisted Living Facilities with the purpose of gaining the business of that facilityCalling physicians medication records verificationGenerated spreadsheet of New Home Startup status and kept facility up to date on revisionsDocumented calls and conversation records for future follow up callsScheduled facility visits for marketing team as well as accompanying them on such visitsCopied medical insurance information, Florida 1823 medical records, and Power of attorney information for new home file.Created pharmacy welcome letters for mailing to resident power of attorney's.

* Reconciled projected job budgets to ensure accuracy and profitability. * Created Excel spreadsheets to properly allocate health insurance invoices across each department and facility * Processing and payment of invoices using Great Plains for five offices * Generated purchase orders * Performed vendor statement reconciliations * Working with vendors to research invoice discrepancies and past due balances and settlement of such invoices * Reconciled purchase orders against invoices received to ensure items billed match quantity received and prices charged * Assisted controller to reconcile trial balance discrepancy against company's year end aging report. * Month end aging report reconciliation by facility against ledger * Compiled month end accruals by utilizing shipping log vs. orders received

* Review, research, reconcile and assist in the resolution of variances in Staff/Partner expense accounts. * Utilize SAP to research and resolve expense payment amounts * Monitor and disallow expenses from Amex buffer not assigned to an expense report as per Firm policy. * Monitor and disallow Amex credits in Amex buffer which have not been resolved within the set timeframe as described in Firm policy. * Complete the monthly reconciliation of expense related general ledger accounts. * Apply in-depth knowledge of SAP Expense Management and Firm expense policy. * Assist department supervisor when needed to complete assignments or ensure accuracy of staff projects. * Review documents and related expense reports to consistently identify errors, policy deviations that may present a risk to the firm. * Resolve issues and discrepancies within the reconciliation process.

* Remittance of 401(K) employer match, profit sharing, IRA and loans to proper client's investment firms in compliance with schedules * Ran reports to verify correct amounts deducted from clients payroll * Remitted payment of calculated funds by ways ACH, Wire, Debit, or check to proper client with corresponding documentation * Compiled year-end census information as well as W2 compensation amounts and eligible compensation * Verified that employee did not exceed yearly maximum contributions for 401(K) or safe harbor, profit sharing and catch up requirements * Performed terminated client benefit audits * Research two payroll systems to determine terminated employees increase or decrease in policy premium was properly deducted

* Provided profitability reports to management for decision to continue conducting business within sales territories * Completion of various Excel spreadsheets for the goal of calculating operating profit by sales representative * Proved profitability reports to financial statements and G/L * Calculated quarterly expense accruals * Revised salesmen compensation manuals and convention spending logs * Determined quarterly tonnage incentive and monthly commission amounts for further payment from payroll * Balanced weekly T&E system with the G/L for ease of end of month closings * Completed freight spreadsheet for salesmen charge backs as well as balancing freight spreadsheets to G/L * Timely T&E processing into the Accounts Payable system for weekly check runs

* Team member in the streamlining of the T&E process to meet current best practices. * Implemented an electronic expense reporting system * Acted as a systems administrator of the software including SQL server scripting, database maintenance, training, helpdesk support * Assisted in the transitioning of the previous Corporate Card to new as well as linking of AT&T Calling Card for Execubill service * Supporting Corporate Card users to guarantee that no traveler becomes unassisted. * Auditing of T&E statements and processing them for payment into AS400 system for bi-weekly check runs and ACH deposits * Balancing of T&E statements with EFT reports and wires. * Reconciliation of airline credit reports with T&E statements for monthly chargebacks