Donna Duran Email & Phone Number

New York, United States

United States

Staten Island, New York, United States

Princeton, New Jersey, United States

Full support to Head of Business Development Director, Senior Directors and Team• Contract worker for Otsuka Pharmaceuticals. • Member of the Employee Council. • Provide daily administrative duties, including heavy calendar management, expense reports, catering and manage complex travel schedules for domestic and international.• Manage large quarterly team meetings on and off site.• Assist in project coordination.• Ariba: New Supplier setup request, including follow-up… Show more Full support to Head of Business Development Director, Senior Directors and Team• Contract worker for Otsuka Pharmaceuticals. • Member of the Employee Council. • Provide daily administrative duties, including heavy calendar management, expense reports, catering and manage complex travel schedules for domestic and international.• Manage large quarterly team meetings on and off site.• Assist in project coordination.• Ariba: New Supplier setup request, including follow-up communications with the suppliers and Ariba team to ensure timely completion. • Submit Contract Requests, Amendments and Requisitions.• Liaise with Finance and Budget Teams to ensure internal coding.• Ensure governing documents and contracts are renewed or extended as needed. Show less

Greater New York City Area

Senior Administrative Assistant/Event Coordinator Assistant/Hospitality LeadFull support to Head of Marketing & Communications, Chief of Staff, Head of Financial Lines, MidCorpMarketing • Facilitated and organized company events including, but not limited to the annual holiday parties, employee engagement events, internal luncheons, and broker events.• Responsible for processing invoices for the North American Division through the Marketing Team to ensure compliance with… Show more Senior Administrative Assistant/Event Coordinator Assistant/Hospitality LeadFull support to Head of Marketing & Communications, Chief of Staff, Head of Financial Lines, MidCorpMarketing • Facilitated and organized company events including, but not limited to the annual holiday parties, employee engagement events, internal luncheons, and broker events.• Responsible for processing invoices for the North American Division through the Marketing Team to ensure compliance with budgets, approval hierarchies, and timely disbursements.• Established and maintained relationships with vendors and venues while negotiating contracts, which include event requirements, concepts, and cost estimation.• Designed branded company promotional merchandise.• Organized and controlled inventory of marketing supplies including branded conference materials.• Maintained the sponsorship and event database utilizing Salesforce.Administrative • Member of the Firm’s Employee Council and provided daily administrative duties, including calendar management, meeting scheduling, expense report preparation, business card orders.• Facilitated the process with Human Resources and IT for full onboarding of new hires including seat arrangement, hardware/software setup, and ID badges.• Provided administrative support to visiting Board Members and coordinated business travel for senior executives both domestic and international.• Trained and supported vendors and internal team members on the enterprise invoicing solution, Ariba.• Organized food tastings with various restaurants for the team to choose for meetings. Show less

Brooklyn, New York, United States

Office Manager for District 18 Food Services Managed office administration, Human resources, ordering office supplies, report production.• 25 schools in District • Managed staff’s payroll• HR Benefits paperwork for employees• Placement of sub employees into the field daily • Created Excel spreadsheets to record and maintain summer staffing

New York

Legal AssistantSupported Attorneys and Partners• Provided daily assistant duties, including calendar management, meeting scheduling, expense report preparation, business card orders, dictation, short hand and catering for meetings.

Legal Assistant/Paralegal

Education record