Donna Keating Email and Phone Number

Answer phones and operate a high volume switchboard. Meet and greet visitors at the reception desk, answer questions, and direct visitors to appropriate locations in a professional manner.Update and maintain a list of all employees' names and extension.Receive and record delivery of parcels and letters, acknowledge receipt, and contact appropriate person for whom parcels and letters are sent.Schedule meetings in Themis software for employees with their clients and guests, Ensure that security in the lobby has a copy of guest list for each day.Offer general back up support to all administrative assistants and the Director of Administration.Train all newly hired administrative assistants on reception desk duties.Responsible for showing new hires where the variety of office equipment is located within the office and how equipment works (fax machines, printers, mailroom procedures).Work with maintenance staff to ensure that all lights are operational and that the office is kept at an optimal temperature.Maintain an orderly and efficient workstation and a friendly and pleasant atmosphere, in person and by telephone.Responsible for ordering and maintaining office supplies. Decrease office expenditures by meeting with office supply companies and helping to negotiate lower prices.Assist with planning annual company events such as the Christmas Foster Children Party.Enhanced communication between Hartford and New York office through the use of an interoffice mail log.