Elementary School Secretary
Current• Serve as the Administrator’s designated representative, engaging as the liaison between the school community of 55 faculty/staff, 200+ students and their parents, as well as outside vendors, including student transportation contractors.• Responsible for record keeping organization and confidentiality of cumulative educational records and files, abiding by federal FERPA requirements.• Ensure adequate daily faculty staffing levels, including providing coverage of 1:1 student(s) as legally commanded by students’ Individualized Education Programs (IEPs).• Facilitate all aspects of student registration, on-boarding processes for new and existing students, and coordination of student withdrawals in compliance with Public School Information System (PSIS). • Supervise staff and 30 paraprofessionals, ensuring optimized professional workflow, initiating follow-up action and communications on behalf of leadership and other staff.• Provide direct support to the Administrator and central office with daily administrative and fiscal functions, ranging from scheduling, managing accounts receivable and payroll, preparing purchase orders, and managing facility work orders. • Maintain the school’s compliance with all Board of Education policy and procedures, as well as state and federal requirements, including data management and processing all state mandated reports. • Communicate regularly with parents and the Board of Education, disseminating critical information, including emergency and crisis communication when needed. • Proactively focus on conflict resolution, mitigating potential problems and escalation by leveraging interpersonal relationships, maintaining student safety and well-being.• Spearhead the coordination of school wide activities, as well as engaging and supporting all PTO and community events.• Support Administrator during fiscal year planning and budgeting process, preparing details for budgets exceeding $1.4 Million annually.
