Donna Stas Email & Phone Number

New York, NY, US

Allendale, New Jersey, United States

• Provide administrative support to Senior Site Director and direct reports
• Maintains Director’s schedule by planning and scheduling meetings, conferences, teleconferences
• Prepare and submit expense reports for Director and other assigned members of Leadership Team

Whippany, New Jersey

• Provided administrative support to Latin America Pharmaceutical Commercial Marketing Managers.
• Arranged travel/submitted monthly expense reports using Concur.
• Maintained and organized calendars/meetings using Outlook.
• Managed/arranged marketing events by working with legal to obtain contracts and travel to arrange transportation to meeting city.
• Planned onsite meetings, managed details - hotel choice, food, venue, off site dinners, etc.
• Coordinated monthly team meetings including preparation of agenda, taking minutes and scheduling guest speakers.

Parsippany, New Jersey

• Provided administrative support to Senior VP of Mergers & Acquisitions and two Corporate Counsels.
• Processed legal invoices using Serengeti Tracker.
• Prepared and submitted state annual report corporate filings for approximately 300 entities and restored 40+ entities to good standing status

Parsippany, New Jersey

• Provided administrative support to Managing Director-Chief Compliance Officer, two Director/Associate General Counsels and four paralegals.
• Maintained physical files of SEC (EDGAR) filed documents, i.e. annual reports, prospectuses in an organized manner.
• Assisted corporate board team with meeting agendas, minutes and with board book assembly.

Berkeley Heights, New Jersey

• Provided administrative support to Americas Chief Counsel, two Senior Counsels and five Regional Counsels, back up support for General Counsel.
• Processed invoices from Asia Pacific and the Americas, use Excel to track outside counsel legal fees for budgeting.
• Maintenance and administration of two SharePoint sites.