Donna Sutton Email & Phone Number

Gainesville, Florida, United States

Gainesville, Florida, United States

Develops, plans, and oversees administrative details and coordinated workflow of assigned area. . Prepares meeting agendas, photocopies and/or assembles back-up documentation, mails packets to board and staff members. Assists with drafting, modifying, and interpreting operational and personnel policies, guidelines and administrative procedures applicable to department staff.Coordinates / prepares agenda items for City Commission meetings.Handles inquiries, complaints, and requests; tracks issues and resolutions and provides assistance regarding specific matters within area of expertise in resolving complex inquiries and complaints.Assists in the proofing, drafting, and distribution of moderately complex documents. Prepares and makes presentations.Researches, reviews, gathers, compiles and maintains detailed and specialized information for reports and department work processes.Maintains records, libraries, databases, tracking systems and files required in connection with department work processes.Assigns and reviews the work of Staff Assistants and Staff Specialists.Schedules, coordinates and maintains assigned calendars. Makes travel arrangements and prepares itineraries.Assists with planning and execution of meetings and department sponsored events.Provides oversight, maintenance and updating of the department's intranet and/or internet sites.Sets work goals, objectives, and priorities.Works directly with department and divisionsDoes payroll for the Department and is a SME on the payroll system and process for the whole organization.Maintains the Department Budget and assists with budget process.