Perform the day-to-day administrative functions which includes answering phones, opening & distributing mail, completing credit applications, creating A/R bills, entering A/P invoices, cutting checks, reviewing statements, and filing. Utilize Procure and Autodesk to create and track commitments, purchase orders, change events, and change orders. Create contracts using AIA software and send them out for signature. Review pay requests and prepare monthly construction draws for both residential and commercial projects, while monitoring project costs to ensure they align with the budget. Provide required paperwork to the title company and/or bank which includes monthly sworn construction statements and lien waivers. Communicate and collaborate with the Project Mangers regarding the project schedules and construction costs. Correspond with contractors on a daily basis to answer their questions and assist with the completion of contract documentation or pay applications.

Create bid tabs in Excel, enter submitted bid amounts by bid package, and prepare a bid summary with the lowest bids for the owner’s review. Create disbursement summaries monthly to track contract amounts, change order amounts, and remaining work for 30+ projects that range from fit-ups to 40 million-dollar ventures including universities, schools, churches, and multi-use developments. Review pay request amounts and prepare monthly construction draws while monitoring project costs to ensure they align with the budget. Utilize Procure to create commitments, change events, and change orders. Send change orders out for electronic signature using DocuSign. Coordinate daily with contractors to answer questions and ensure that accurate paperwork is submitted for timely draws. Provide owners with draw down schedules, required paperwork for banks, and provide answers for any project related questions that may arise. Acquire and analyze all of the final paperwork to complete the project close out process. Communicate and collaborate with the Construction Mangers regarding the project schedules, allowance statuses, and construction costs.

Receive, process, and file invoices and expense books, print and mail checks, create ACH files for payment, import issued checks into Online Banking for positive pay process, journal daily work and monthly ACH payments in Teller, perform OFAC checks on vendors, and send out W-9 forms.