Donna Jones Email & Phone Number

Perth, Wa, Au

Perth, Western Australia, Australia

Sydney, Australia

Key responsibilities:• Extensive diary management for Division Directors in Group Procurement and Resilience• Travel liaison with teams and booking complex international and domestic flights• Administrator for HR liaison, onboarding new contractors• Processing invoices and purchase orders for department• Project Administrator for Technical Assistance, rollouts of new devices, upgrades and IT support for teams • Adhoc operations and administration support for department, networking with all areas of the business• Diversity and Inclusiveness Advocate

500 Harris Street Ultimo

Supporting Director Corporate Resources/CFO and Director of Development & External Affairs on a temporary contract from July - November 2016.*extensive diary management*offsite reporting*processing documents/reports*assisting Communications team*travel bookings*budgets*organising executive meetings*liaising with other Government departments *SAP*TRIM

Sydney, Australia

Personnel & HR Systems Management• Personnel administration including letters of appointment, termination and contracts for all staff• Issuing all policies and procedures to staff• Updating and reviewing performance appraisal documents, job specifications, bonus memos• Update and review of awards in consultation with company solicitors and directorsManagerial Support & Staff Management• Managing two receptionists which included training, setting goals and action plans, establishing weekly workloads, performance management• Prepare and participate for catch-ups with General Manager Operations weeklyFacilities & Office Management• Management of all property based requirements including: liaison with building management, cleaners and security to ensure procedures are implemented correctly and followed by staff• Liaise with all suppliers for the business from telecommunications, equipment maintenance to stationary and financial providers• Develop, implement and maintain office policies and procedures manual• Inventory lists & asset management• Audit supplier invoices on regular basisCompliance & Legislation• Set up and management of client files and all relevant documents scanned to file• Ensure all records are kept for fundraising legislation applications and requirements• Work with Directors and General Manager of Operations to ensure we comply with relevant fundraising legislation in other geographies• Preparing and issuing client contracts and letter agreements for clients embarking on programs • Management of client documentation in relation to fundraising programs which included appropriate permission to fundraise letters and relevant fundraising authorities from each state required• Incident monitoring and management in conjunction with Managing Directors• Regular training implemented across the entire office, tracked and documented for auditors• Management of all access to office as related to PCI compliance – alarms, security etc.

Sydney

Key responsibilities:• High-level diary & travel management for CEO and Leadership team members – consisting of CFO, CIO, COO, Head of PPC and Head of Sales, Accounts & Marketing• Logistics including travel, customer meetings, team off site, agendas for all meetings• Arranging Customer meetings across Australia for Leadership Team• Event Management, arranging Customer Discussion Group Events, Leadership Team offsite meetings, internal meetings including Care Conferences twice a year for Regional Managers and Area Managers• Writing internal communications for Finance, HR and other areas of the business• Organising monthly board meetings and preparing board & investor presentations and board packs• Publishing content on internet & intranet as required • Supporting our Regional Support Officers (RSO's) nationally. • Drafting and typing of correspondence for CEO and Leadership team members as requested• Prepare and upload all ASX announcements• Keep follow up diary of action items• Preparation of PowerPoint presentations

Sydney, Australia

KEY RESPONSIBILITIES:• Technical adviser to Strategic Communications team & national Executive Assistant community• Liaising with Project Managers in IT/Technology, Finance, Procurement on upcoming internal projects • Taking the lead communicating with above areas Project Managers, Partners and Senior Managers, assisting with communication plans, timelines and recommendations on appropriate channels required for communications to all staff.• Generating social media presence by creating, developing & managing EY's Australian Twitter account, being an active member and founder of the social media committee. KEY ACHIEVEMENTS:• Building positive and engaging relationships with IT Project Managers (internally and externally) becoming the main contact person for all channel management issues for IT systems, delivering solutions • Successful rollout of new internal accounts payable expenses system. Provided leadership, advice and assisting with communications to update all staff in a timely manner.• Strengthening project management skills by delivering expected outcomes on projects• Building the fastest growing Twitter account for Ernst & Young globally, actively engaging other areas of the business to build awareness of our brand on social media platforms

Sydney

KEY RESPONSIBILITIES:• Hectic diary management for Director, scheduling weekly team meetings • Liaising with in-house design team and web editors for all media releases and web content updates• Logistics for national Town Hall Executive meetings and client events offsite, working with external suppliers • Providing updates to Chief Executive Office and legal team with copies of high risk media EY mentions• Ensuring all invoices and team expenses were within budget and assigned correctly• Administrator of the Crisis Management teamKEY ACHIEVEMENTS:• Creating successful administrative processes for team for all internal systems (expenses, travel, databases & document control)• Delivering high quality administration support to my Director and her team, exceeding their expectations, pre-empting issues arising with strong relationships internally and with external media providers• Successfully being administration lead in Partner Conference events, offsite client events and staff town hall meetings • Proactively becoming the first point of contact for all technical issues, liaising with other areas of the business to provide a solution and deliver outcomes

Part-time - Organised and ran bootcamp sessions three times a week as an extension of the gym timetable for Annette Kellerman Aquatic Centre.

Sydney

KEY RESPONSIBILITIES:• International diary management (America, Australia) • Scheduling international travel and liaising with Software Group team in America• Updating documents, preparing proposals and contact lists for team• Providing office support, preparing expenses and arranging all team meetingsKEY ACHIEVEMENTS:• Willingness to take on extra projects to assist team above current responsibilities to build skills• Bringing a sense of team morale, keeping team connected and updated with all meetings and information they required to complete tasks at hand

St Leonards

London, United Kingdom

Certificate Iv, Personal Training

Activities and Societies: Undertake client induction and screening Develop basic fitness programs Apply basic exercise science to exercise.

Certificate Iii, Fitness

Activities and Societies: Certificate III in FitnessMeet client needs and expectations Process client complaints Apply sport.

Certificate, Human Nutrition & Sports Nutrition

Activities and Societies: Sports Nutrition CertificateCertificate of Nutrition and Certificate of Sports Nutrition to assist with training.

Business Administration (B.B.A.), Business Administration And Management, General

Business and Management Certificate

Education record