Donna Myles Email & Phone Number

United States

Elk Grove, Ca

Provide leadership support to retail ground up and remodel construction projects. Responsibilities include project startup and mobilization, subcontracts, purchase orders, field directives and change orders. Confirm all required subcontractor documents including but not limited to state & city licenses, insurance, safety plans, sds, labor rates, haz waste plans and swppp training. Download, save, order prints for all new CCDs and SCDs. Create and maintain updated drawing and specification logs. Review, track and distribute project submittals. Maintain RFI log. Assemble and submit owner change order packages. Prepare and furnish project close out packages.

Menlo Park, Ca

Top 10 General Contractors in the Bay AreaMarketing Coordinator / Project AdministrationDirect support to the Executive Vice President, Chief Operations Officer, Vice President of Business Development and Business Development team members, Project Executives, Managers and Engineers.Marketing Coordinator: The primary responsibility of the Marketing Coordinator was to create and execute consistent messaging and content for all NOVO Construction’s Request for Proposals (RFP). Duties include strategic proposal and presentation development for various interviews, advertising and public relations.Project Administrator: Provide administrative support to cross-functional construction projects. Responsibilities including project spreadsheet and database creation and maintenance, training, contracts, change orders, purchase orders, project close out packages and other duties as assigned. Acted as a liaison between construction contractors/ subcontractors and assisted in the successful and correct completion of construction projects. Maintained confidentiality of information, and communicated articulately with all levels of the organization.Key Accomplishments:• Key player in development of the company’s Business Development/ Marketing department and planning.• Successful support for multiple campus accounts including Cisco Systems, Oracle, Apple, eBay and VMware, Inc.

San Jose, Ca

Top 5 General Contractors in the Bay AreaField Office Coordinator: Key Player for office job site set up(s) and close out(s), develop contracts, purchase orders, change orders, meeting minutes and project close out - using Prolog. Collect required and current insurance and safety documentation. Invoice coding and approval, expensive reports, mail distribution, phones, and supply order. Safety Administrator: Assist (1) Safety Director and (3) General Superintendents. Develop and track training records, incident files, project survey reports, OSHA 300 forms, maintain and ensure Injury Illness Prevention Plan (IIPP) is current or all Northern California operations. Coordinate monthly superintendents and quarterly safety meetings and prepare all materials. Schedule and coordinate safety trainings, vehicle maintenance tracking, and safety products required on job sites.Key Accomplishments:• Success support to various projects throughout the Bay Area including NOVO Nordisk, University of Santa Cruz, and Stanford Hospitals & Clinics• Generated monthly project safety reports expressing what projects were in need of attention and the projects that were excelling.

Mountain View, Ca

Executive Admin: Provided high level administrative assistance to several senior level directors and executives, performing various administrative functions. Planning/Support to Director of Project Management, Director of Engineering, and Director of Planning & Design Departments and their direct reports. Manage the budget monthly, generate reports, submit monthly and annual accruals. Create requisitions, contracts, purchase orders, change orders, and maintain all department cost tracking. Provide re allocations, invoice inquiries, and clarify of mismatches. Create and code expense reports and approved time sheets. Meeting and Team Management: Coordinate and manage logistics for all team meetings, including contacting outside advisers, catering, and travel arrangements both domestic and international; Attend meetings including taking meeting minutes and follow up on action items; Manage calendars for key internal and external members on the team; Construct team building events for department teams. Tracking and Reporting: Own sub projects for project teams, maintain and track time lines, and monitor expenses for projects; Handle vendor/consultant contracts within the contract management database, payments to advisers, distribute and maintain purchase orders; Customer liaison for account/project administration, filing, invoicing, and client communication; Data entry for complete project specifics.Key Accomplishments:• Contributed to the growth of the company and employee morale, successfully performing strategic planning and resource allocation on the company’s Rewards and Recognition team• Developed and maintained quality relationships with all colleagues and clients, employing strong interpersonal and communication skills in establishing a solid client base• Instrumental in the co-development of a 45 member Toastmaster’s International Speaking Club that played a dynamic role to many individuals personal development and presentation skills.