Donna Van Dyke Email & Phone Number

Las Vegas, Nevada, United States

- Provides administrative support to Executive Vice President, Defense Services Division- Maintains complex, rapidly changing schedules; manages division’s recurring meetings, publishes notes and follows up on any actions needed; manages new hire follow-up calls- Plans and manages travel arrangements for division executives to include air/ground transportation and billeting, ensuring maximized executive efficiency and availability- Provides administrative correspondence support; manages and processes all spot bonus/recognition awards- Established and maintains email and document filing system

Nellis Air Force Base, Nevada

- Coordinated with US State Department, Air Combat Command, and multiple participating countries regarding participation in RED FLAG coalition exercises- Primary point of contact for all Distinguished Visitors (DV) Day and Flag Friday Events, the US and foreign senior leadership’s opportunity to observe their units participating in RED FLAG exercises- Protocol Officer; point of contact for all visit requests; coordinated protocol requirements (itinerary, briefings, transportation/parking, special requests, etc.) -- DVs included Secretary of the Air Force; Chief of Staff of the Air Force; Commander, Air Combat Command; multiple US and Allied/Coalition senior leaders- Command Section administrator; managed multiple senior leadership and unit calendars; processed correspondence; coordinated all facility use requests; authored multiple staff packages -- Created administrative tracking processes for task completion, facility requests, etc.; wrote operating instructions and memorandums of agreement governing processes - Recognized as 414th Combat Training Squadron’s 2020 Moody Suter MVP Award for outstanding contributions to the accomplishment of the mission

Irvine, California

- Provided executive-level administrative support to the CEO and President- Managed complex schedules; successfully juggled conflicting appointments ensuring priorities are met- Expert travel coordinator; planned every detail of both domestic and international travel -- Comprehensive trip books with detailed itineraries, key bios, international customs and courtesies advice, and background information ensured smooth and successful outcome -- Visa and passport expert; eliminated need to use paid visa service- Managed expense reimbursements for CEO and President; timely, accurate submissions - Managed all aspects of client visits: visit requests, meeting set-up, parking plan, refreshments, agenda and briefing presentations, and client gifts; greeted high-level visitors to ensure great first impression

Nellis Afb

The 53rd Test and Evaluation Group conducts operational test and evaluation, and tactics development and evaluation. It is comprised of over 700 personnel located at 11 geographically separated units flying 12 different aircraft with an operating budget of over $50 million.As Executive Officer:- Served as adviser on programs and initiatives, maintaining cognizance of the effectiveness and status of activities. Analyzed problems and provided guidance and assistance, channeling efforts to promote mission accomplishment. - Interpreted and translated command and leadership policy to assist in resolving operational problems. Developed internal operating procedures and prepared instructions and directives consistent with policy to accomplish and support senior management objectives. Monitored staff initiatives to ensure conformity with management objectives and policy. - Ensured effective accomplishment of administrative functions. Maintained electronic task system and established requirements for subordinate units. Provided quality control review of personnel management and human resources activities. Developed quality improvement and problem-solving processes and tools to improve management of administrative programs and procedures. Prepared memos and directives consistent with policy outlining corrective actions necessary for efficiency and economy of operation.As Protocol Officer:- Provided guidance and advised management and senior leadership on protocol requirements.- Responsible for all military ceremonies; planned and coordinated change of commands, award ceremonies, formal retirement ceremonies, and special award functions. - Point of contact for distinguished visitor requests; managed all aspects of distinguished visitor visits and itineraries. - Planned, organized, and managed conferences and special events. Negotiated with venues, managed budgets, set agendas, and acted as on-site coordinator.

Nellis Air Force Base, Nevada

The United States Air Force Weapons School is responsible for providing graduate-level training, producing the world’s best weapons instructors. A highly elite group, members of this organization are in the top 2 percent in the Air Force. The Weapons School is comprised of 17 squadrons conducting advanced training in 15 different aircraft, teaching 18 weapons instructor courses at multiple geographically separated locations throughout the United States.As Secretary to the Commandant:- Provided administrative support to the Commandant and two deputies- Acted as administrative liaison between the command section and 17 squadrons throughout the continental United States- Managed and tracked all tasks assigned to subordinate units ensuring accurate, on-time completion- Managed and reviewed all performance reports, civilian appraisals, promotion recommendation forms, student training reports, and other personnel actions- Processed timecards for all civilian employees- Prepared briefing slides for staff meetings and conferences- Managed calendar for commandant and two deputies, deconflicting complex flying schedules ensuring both flying operations supervision and appropriate crew rest- Responsible for all travel arrangements to multiple locations involving commercial airlines or military aircraft, lodging, and ground transportation -- Ensured per diem limitations were not exceeded, and travel arrangements were within restricted guidelinesAs an event planner: - Coordinated boards for selection of students- Managed all aspects of Weapons School graduation ceremonies held twice a year (1,100 attendees, 400+ room nights at major Las Vegas hotel) -- Negotiated contracts, established budget, determined costs, and managed all funds (over $60,000) -- Created invitations, program, and wrote the script -- Worked with high-level guest speakers and their speechwriters - Planned and organized commanders conferences and other events

Nellis Afb Nv

Returned to DOD Civil Service at the 99th Medical Operations Squadron, then promoted as secretary to the commander of the 66th Rescue Squadron.

Las Vegas, Nevada Area

After relocating back to the United States, worked at a variety of temporary administrative positions in the civilian sector including such companies as GES Exposition Services, Fidelity Financial Group, and City of Henderson.

Ramstein Air Base, Germany

- Provided executive-level administrative support to major command leadership -- Reviewed all staff packages submitted to headquarters for action or signature -- Established headquarters and subordinate administrative procedures; researched, established, wrote, and implemented electronic processing procedures- Managed complex schedule involving coordination with host nation organizations, Pentagon, and other key staff offices- Coordinated foreign travel arrangements involving commercial and military aircraft, multi-nation per diem rates, military and off-base lodging, and various types of ground transportation -- Worked with State Department for appropriate country and theater clearances- Responsible for all personnel actions; reviewed and processed officer performance reports and managed the civilian appraisal system - Acted as receptionist ensuring visitors were greeted properly, providing a key positive impression to both high level dignitaries and internal employees alike

Ramstein Air Base, Germany

- Provided confidential administrative support to the Deputy Director of Operations at a major command headquarters.- Directorate focal point for all personnel, human resources actions: -- Processed all performance reports and awards and decoration recognition documents for all officers, enlisted, and civilians assigned to the directorate, 900+ personnel. -- Handpicked as member of team to review electronic processing of performance reports.- Appointed as administrative member of European Command Assessment Team to review and investigate incident in Southwest Asia theater of operations during Operation PROVIDE COMFORT. -- Coordinated all travel requirements for the team including military airlift support, ground transportation, theater and country clearances and visa requirements, and billeting arrangements. -- Ensured accurate final report published on time

Ramstein Air Base, Germany

- Provided secretarial support to the Manpower Division, then to the Bases and Units Division-- Acted as receptionist, greeted visitors, answered phones, and managed the appointment calendar for the division chief-- Typed a variety of documents using word processing equipment and proofed all documents presented for division chief signature, ensuring accurate, error-free copy- Reviewed personnel documents presented for division chief signature including performance reports and civilian appraisals- Administrative member of the Project Task Force (PROTAF) and Site Activation Task Force (SATAF) teams-- Coordinated travel arrangements for 50+ member team including dedicated military airlift and ground transportation, billeting arrangements, and theater and country clearances-- Coordinated work space requirements with host organizations-- Provided on-site administrative support, supervising typists provided by host organization to assist with report compilation, and ensured final reports published within required time frames