Donna Vann Email & Phone Number

Detroit, Mi, Us

Ann Arbor, Mi

Dedicated and focused Executive Assistant who excels at prioritizing, completing multiple tasks simultaneously, and following through to achieve project goals. Highly motivated and results-oriented in supporting complex, deadline-driven operations; able to identify priorities and resolve issues. ability to empower others and foster cohesive business environments. • Provide comprehensive support for senior level leadership, executive-level staff and business unit including heavy multiple calendar maintenance, coordinating domestic and international travel including VISA and proper documentation, project management, budget planning and tracking to actual results and effectively managing all essential tasks. • Reconcile travel and business expenses, monthly departmental expenses and purchased services, prepare correspondences and presentations; plan, coordinate and oversee various event planning-leadership summits, team workshops, town halls, department meetings, vendor visits, various meet/greet and social events, individual, department and unit re-location moves.•HR, IT, Facility and Finance liaison for department. Go to person for shared service organization of approximately 500 employees.• Skills & Other: Microsoft Word, Excel, PowerPoint, Outlook, Access, Projects, Publisher, Microsoft Teams; SharePoint, COUPA, PeopleSoft, Oracle, Planview, JIRA/TEMPO, Visio, OrgPlus, PhotoShop, Adobe Acrobat, QuickBooks. Concur, WebEx; diagnostic troubleshooting, network sharing, social media; type 70 wpm with complete accuracy. Lean Six Sigma Champion; Planview and TEMPO Administrator; Site Council Team Member, United Way Campaign Chairperson for the company, IAAP Member

Detroit Metro District Clinton, Michigan

• Provide organizational support to District Sales Manager and 170 depot employees.• Information tracking for corporate and external organizations such as Dept. of Transportation. • Creation and implementation of policy and procedures for district and region. • Facilitate role of District Compliance Manager, Office Manager and District Liaison for Region.• Coordinate and manage monthly depot sales projects.• Administer New Employee Orientation/Training every 4 weeks for 20+ new employees.• Coordinate annual employee banquet w/ $60,000 budget. *District office closed- corporate re-structuring in the state of Michigan.

Temperance, Michigan

• Responsible for all AP, AR, payroll and tax reporting, GL, purchase orders, shipping, receiving and invoicing, reconcile checking accounts, customer service, all HR functions, monthly, quarter, and yearly reports for both companies. Facility management of both companies.• Construction Project Manager: home estimates, house blue print/plan adjustments, waivers, permits, sworn statements, job supply orders / vendor services. Work closely with site Supervisor regarding job site and 8 employees. Vann Wright Homes Development-220 single home subdivision.• Monitored wood shop inventory, equipment and developed process and procedure of tracking and cost analysis of raw product to finished product sold. *Part-time until 7/03.

Ann Arbor, Michigan

• Provide administrative support to the Directors of Admissions and Career Development. Maintain Director’s calendars, coordinate meetings and projects, assist with hosting, travel, and reconcile expenses. Support and monitor projects and events for Admissions and Career Development.• Oversee office operations including personnel processing, supplies, time sheets, and vacation calendar. Computer liaison for the unit. Hire and supervise temporary staff and student workers, maintain the vacation and sick time file. Assist in the development, implementation and interpretation of the unit policies and procedures. Trained new office employees. • Assisted Marketing and Events team on publications, events and committees of the BBA and MBA program. Assisted with the implementation of marketing surveys with current and incoming students.

Ann Arbor, Michigan

• Administrator of all office policies, procedures and training materials, personnel records, including training and licenses of agents and securities representatives, payroll, AR, AP and processing of clients confidential financial products sold by agents. Assisted 14 agents including President and Vice President and supervised the research, sales and special projects of the agents. Agency’s liaison for outside vendors.• Compliance officer regarding publications, sales literature and sales of products marketed by agents - life, health, disability, 401K, pensions and mutual funds.• Coordinated seminars and workshops promoting financial planning.• Communication link between clients, vendors, our agency and other agencies, home office - Minnesota Life and other brokerage companies.• Attended various training programs such as Office Managerial School, Marketing Systems Developmental School, and Administrator School through Minnesota Life / Ascend Financial Services

Business Administration And Management, General

Lean Sigma Champion

LEAN SIGMA Training, Transactional LEAN Office

Strategic Planning, Portfolio, Project & Resource Management Certification, Timekeeping/Train The Trainer Time Entry Certification

Executive Certification, Administration, Management And Marketing Education Programs

Training programs attended through Minnesota Life / Ascend Financial Services: Office Managerial School, Marketing Systems Developmental.