Dora H. Email & Phone Number

United States

- General accounting A/R, invoice reconciliation - Quickbooks - Assist with payroll - Process new hire paperwork, badging, and provide training- Provide translation in Spanish- Update/track vendor COIs, update company trackers- Process employee expense reports - Purchase office supplies and equipment- Research and extract information from various internet sources - Maintain files, process mail, type letters, memos, bank deposits- Prepare FedEx mail- Create spreadsheets- Walk jobsites when needed

Los Altos, Calif

Administrative Assistant - Special Projects

Ocotillo, Az

Office Enginee/Supply Chain: Track and coordinate equipment purchases in QuickBase. Direct deliveries to designated warehouse. Update and track equipment from procurement to completion in QB. Provide administrative and technical support to others to ensure that the work complies with all engineering standards, codes and specifications. Review and process construction design submittals, create transmittals for equipment arrivals. Process RFIs, change orders and submittals. Track trade head counts. Review and process monthly pay applications. Communicate with Trades and vendors on daily basis. Attend Trade meetings to discuss job issues and timelines. Schedule meetings, send calendar invites and take minutes. Travel arrangements. plan team events. Purchase office supplies.

Tempe, Az

Create PO's, process PR's, meeting minutes, generate material requisitions, update aging asbuilt reports, create data dumps, create spreadsheets in excel used for tracking construction progress, material reconciliation, expense reports, process A/R in Oracle, process construction permit & status reports on all projects, purchase office equipment & supplies, schedule equipment tech when needed, translate construction safety guidelines in Spanish, plan and coordinate company events/functions, travel arrangements, schedule meetings with trades to discuss job timelines, progress, send calendar invites.

San Mateo, Ca

Manage over-all operational concerns of the Shopping Center; housekeeping and maintenance of the inside/outside of the Mall. Responsible for managing certificates of insurance for all store merchants and vendors. Submit property damage reports agency and collect payments on settlements. Schedule, track, and coordinate foodcourt hood exhaust cleanings. Interpret safety guidelines in Spanish as needed to maintenance team. Provide superior client service by attending to complaints. Type, editing letters. Assist with coordinating company events, Xmas parties, anniversaries, birthday celebrations, and company meetings. Assist marketing dept. Coordinate yearly Christmas gift purchases for Mall employee parking, vehicle winners.