Office management for a busy professional office, with responsibility for facility operations, and administrative functions.Provide efficient, confidential executive support for the President. Support includes but not limited to Contracts, Travel, Expenses, Meeting Schedules, preparation for internal and external meetings. Coordinating conference calls and other telecommunication requests; this required a thorough understanding of all telecommunication features.Coordinate client visits for meetings and events, arranging catering, travel arrangements and maintaining communication to involved parties, and serving as point person for coordinators and representatives.Responsible for Purchasing; Office Supplies and third party vendors.Oversee facility maintenance, serving as liaison between Facilities Department and Building Management.

• Perform a wide variety of administrative and organizational coordination services for the Leadership team. • Handles assignments of a confidential and complex nature. Owns and operates assignments of a routine nature, reducing the administrative duties of the Leadership team. Exercises independent judgment and initiative within agreed upon limits.• Provide calendar management support to the leadership team including setting up, moving and adjusting meetings, and setting up corresponding meeting room facilities and equipment• Analyze data and create summary reports, charts, graphs for executive roll-up monthly status, provide budgetary support and reconcile invoices monthly• Streamline office procedures and communications, conduct special projects as needed• Provide team-based back-up support across Administrator staff• Onboard and offboard employees as needed and ordering technology and equipment for the team on an as needed basis

• Office management for a busy professional services office, with responsibility for information technologies, facility operations, and administrative functions.• Provide efficient, confidential executive support for the CEO, President Leadership Team and Staff. Support includes but not limited to Contracts, Travel, Expenses,Meeting Schedules, preparation for internal and external meeting and Event Planning. Coordinating conference calls and other telecommunication requests; this required a thorough understanding of all telecommunication features.• Coordinate numerous client requests for meetings and events, using ThreeBridge secure meeting space. Arranging catering, travel arrangements and maintaining communication to involved parties. Organize seminars, receiving, processing and confirming registrations, and serving as point person for event coordinators and representatives.• Responsible for Purchasing; Technology equipment, Office Supplies and SaaS third party vendors.• Oversee facility maintenance and security, serving as liaison between Facilities Department and Building Management. Dealing with issues including work space allocation, space planning, distribution of building access cards and keys and telecommunications, Office moves and implementing new branch office space.• IT Help Desk – Troubleshooting various IT and AV issues for 70 employees.

Responsible for contract negotiations and securing office space, furniture and all necessary State, Federal filings for setting up and moving the US office to Minnesota.Securing apartment, purchasing of furniture, and utilities for foreign national to work in the US.Conduct new hire orientations, maintained current human resources forms, ensured legal postings, served as primary point of contact for insurance and benefit inquiries, and organized interoffice eventsOversee facility maintenance and security, serving as liaison between Facilities Department and Building Management. Dealt with issues including workspace allocation, space planning, and telecommunications.Responsible for third party Payroll and Benefits, Accounts Payable, Accounts Receivable, Purchasing and all QuickBooks functions.Researching and gathering data and information, assisting in analysis of data, compiling results, developing finished materials.

Office management and executive support for a busy language services office, with responsibility for information technologies, facility operations, administration functions and human resources activities. Provide efficient, confidential executive support for the President, VP Sales and Director of Operations. Support includes but not limited to Contracts, Travel, Expenses, Meeting Schedules, and preparation for internal and external meeting. Responsible for third party Payroll and Benefits, Accounts Payable, Accounts Receivable, Purchasing and all QuickBooks functions.Generating graphics, slides and presentation materials such as business summaries, flow diagrams, organizational charts and other reports for internal and external use. Updating corporate and board of director documents. Creating spreadsheets as needed to track and summarize data.Oversee facility maintenance and security, serving as liaison between Facilities Department and Building Management. Dealt with issues including workspace allocation, space planning, and telecommunications.Handle sensitive information requiring a high degree of discretion and absolute confidentiality. Notary

Office management and executive support for a busy manufacturing office, with responsibility for information technologies, facility operations, administration functions and human resources activities. Provide efficient, confidential executive support for the CEO, VP of Engineering and VP of Operations. Support includes but not limited to Travel, Expenses, Meeting Schedules, and preparation for internal and external meeting. Responsible for Accounts Payable, Accounts Receivable, Purchasing and all QuickBooks functions. Generating graphics, slides and presentation materials such as business summaries, flow diagrams, org charts and other reports for internal and external use. Updating corporate and board of director documents. Creating spreadsheets as needed to track and summarize data.Oversee facility maintenance and security, serving as liaison between Facilities Department and Building Management. Dealt with issues including workspace allocation, space planning, and telecommunications.

Maintain electronic calendars, schedule meetings and activities, re-scheduling as needed. Coordinating conference calls and other telecommunication requests; this required a thorough understanding of all telecommunication features. Travel arrangements International and Domestic for members of the Senior Management team, coordination of flight schedules, ground transportation, and accommodations. Scheduling itinerary, meetings, and related activities. Proactively preparing necessary materials ahead or with manager for meetings, presentations, etc.Daily communication with all levels of the organization. Continuous contact with internal and external parties will be required to handle questions, resolve issues and provide information. Responding to routine messages or inquiries on behalf of Executive staff. Uses judgment to determine if message or inquiry requires other than routine handling. Devising and submitting documents/memo's for review and signature, making copies as needed and handles mailing or distribution. Researching and gathering data and information, assisting in analysis of data, compiling results, developing finished materials. Working individually or as part of a team, taking responsibility for planning and carrying out special events or activities for division/functional area.Serve as point person for office printers, desktops, laptops and network connections, with responsibility for troubleshooting, documentation and maintenance of equipment list. Produced purchase requisitions, maintained local vendor relationships, processed invoices for payment, and served as liaison between Corporate Purchasing and local vendors. Approved requisitions from regional offices prior to signature.Conduct new hire orientations, maintained current human resources forms, ensured legal postings, served as primary point of contact for insurance and benefit inquiries, and organized interoffice events

Office management and executive support for a busy translations office, with responsibility for administrative staff, information technologies, facility operations, and human resources activities. Provide staff training and leadership in various projects and day-to-day responsibilities. Delegated duties and requests, and served as key contact and resource for Administrators.Provide efficient, confidential executive support for the President, VP Client Services, and VP of Business Development. Support includes but not limited to Travel, Expenses, Meeting Schedules, and preparation for internal and external meeting. Coordinate numerous meetings and events, securing meeting space, arranging catering, travel arrangements and maintaining communication to involved parties. Organized sales representative seminars, receiving, processing and confirming registrations, and serving as point person for event coordinator and reps. Serve as the point person for Requests for Proposals (RFP’s) and Requests for Information (RFI’s) maintaining a library of information for responses for potential clients and other business units.Oversee facility maintenance and security, serving as liaison between Facilities Department and Building Management. Dealt with issues including workspace allocation, space planning, and distribution of building access cards and keys.

Office management and executive support for a busy sales office, with responsibility for administrative staff, information technologies, facility operations, and human resources activities.Provide efficient, confidential executive support for the Sr. VP, Worldwide Sales, the VP, Western Operations, VP NE Operations and the MN Regional Director. Provide staff training and leadership in various projects and day-to-day responsibilities. Delegated duties and requests, and served as key contact and resource for Western Operations Administrators. Coordinate numerous meetings and events, securing meeting space, arranging catering, travel arrangements and maintaining communication to involved parties. Organized sales rep. seminars, receiving, processing and confirming registrations, and serving as point person for event coordinator and reps.Oversee facility maintenance and Building Management. Dealt with issues including workspace allocation, space planning, and distribution of building access cards and keys. As liaison between Regional office and Corporate Telecommunications, implemented telephone replacements and programming/reprogramming, and provide staff training and troubleshooting.Serve as point person for office printers, desktops, laptops and network connections, with responsibility for troubleshooting, documentation and maintenance of equipment list. Produced purchase requisitions, maintained local vendor relationships, processed invoices for payment, and served as liaison between Corporate Purchasing and local vendors. Approved requisitions from regional offices prior to signature.Conduct new hire orientations, maintained current human resources forms, ensured legal postings, served as primary point of contact for insurance and benefit inquiries, and organized interoffice events. Distributed compensation plans to sales representatives in the Western Operation, and Northeast Operations and assisted representatives in maintaining monthly forecasts.