Doreen May Email & Phone Number

St. Louis, Mo

Answer phones, take service calls and dispatch mechanics Enter service requests and repairs into Maximo Write POs, match packing slips with invoices, check against POs, code, enter into SharePoint, send to corporate for payment Figure timesheets for hourly employees Assist Project Manager and Facility Supervisor with various projects and paperwork.

Assist CFO with AP and ARPerform B2B Collection callsProcess Billing - Calculate time and material, check all paperwork, enter into system, print and mail invoices, and file company copyCreate quotes for repairs for the service departmentAnswer phones, direct calls, take messagesWrite service ordersDispatch service callsCommunicate with techniciansAssist owner with various projectsFiling and all other duties as assigned

Oct 2006 - Feb 2011Check accuracy of payrollCompile and maintain employee and accreditation filesManage front desk and maintenance departmentHandle most HR related issues with backing and guidance from Corp. HR DepartmentPerformed onboarding with new employeesPerformed internal customer service for employees on benefitsHandled open enrollment yearly for St. Peters CampusAug 2006 - Oct 2006Adm Asst to Campus President at Fenton Campus. Most of time spent packing up prior office and closing out business of prior positionDec 2003 - Aug 2006Executive Adm Asst to VP Managing Director of the Health Education West DivisionHandled sensitive and confidential information related to business and HR concernsArranged quarterly conferences for approx 400 attendees including 2 mealsRequested and compiled information from 6 to 11 campuses ensuring 100% completion prior to any and all deadlines.Every afternoon reviewed with manager the calendar for next day and got anything needed ready before office closed that dayThe normal Assistant duties: travel arrangements, setting up conference calls and sending invites, monitoring email and alerting manager to any he needed to promptly look at, etc.

Organized and processed the AP resulting in a better pay range schedulePosted AR dailyGave Property Manager a report daily on rents past dueAdmin Asst to Owner/Manager with answering phone, taking messages, any projects, etc