Doreen Phillips Email & Phone Number

Chesapeake, Va, Us

United States

Virginia Beach, Va

• Developed and maintained the Submittal Log, RFI Log, and Change Order Log• Reviewed and recorded submittals and samples from all trades.• Prepared all subcontracts and task orders per the specifications/scope of work• Worked closely with the Project Manager and Site Superintendent to ensure contract requirements were filled.• Coordinated various and multiple projects at same time.• Prioritized the work load to deliver the best result for government officials and clients.• Reviewed, verified, and prepared monthly invoices from subcontractors for Project Mangers final approval and billing.• Performed a variety of other duties as assigned and/or special projects as need.

• Prepared all contracts, change notices, budgets, and submittal• Maintained an audit file for each contract which included original contract, all correspondence, change/deviations, amendments, modifications, submittals, and payment schedule.• Worked closely with the Project Manager and Site Superintendent to ensure contract requirements were filled.• Ensured data entry of subcontractor invoices were accurate, and accompanied the correct documentation • Processed all RFP’s for estimating to bid, prepared bid packages, and ordered Bid Bonds and Payment and Performance Bonds• Processed all invoices on WAWF, WIN, or other government security website • Maintained confidentiality of sensitive information• Performed a variety of other duties as assigned and/or special projects as needed

Virginia Beach, Virginia

• Processed Certified Payroll Reports and Statements of Compliance for General Contractors• Worked closely with the Project Manager and Site Superintendent to ensure contract requirements are fulfilled• Performed all duties of contract administration, including correspondence, documentation and certification for major contracts; Ensured entry of subcontractor invoices wer accurate and timely (entered in correct accounting period)• Received and audited certified payroll from subcontractors on a multi-state level (high volume)• Timely submission of all certified payrolls to the Federal Government for multiple projects ensuring (FAR, & DFAR) compliance • Analyze contract payments and costs to mitigate problems/risk; Prepared and Submitted Monthly Progress Payments Request (Invoicing) to Clients; and track authorizations and correspondences. • Maintained detailed and organized files; Maintained an audit file for each contract which would include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules; Prepared and disseminate information to appropriate employees regarding contract status, Ensured that subcontractors were in compliance with legal requirements, owner specifications and government regulations; and Performed contract closing activities. • Maintained confidentiality of sensitive information• Performed a variety of other duties as assigned and/or special projects as needed

Norfolk, Virginia Area

• Assisted Manager with daily responsibilities• Processed weekly payroll & certified payrolls• Verified and finalized proposals and contracts• Generated various reports for management• Answered phones and directed to proper personnel• Handled telephone inquiries to resolve issues• Prepared and distributed AP/AR reports and general financial reports• Generated, reviewed and processed invoices• Handled all office policies and procedures• Called and sent collection notifications for accounts, past due• Handled employee benefits and workers compensation issues• Scheduled all employee’s travel needs• Performed various office related duties as needed

Accounting & Computer Courses, B

Massage Therapy Certification, Massage Therapy/Therapeutic Massage, B

Massage Therapist