Executive Assistant
CurrentExecutive Assistant (April 2017 – July 2020)Provided support up to eight investment team members at a $12B hedge fund with managing daily calendars, answering phone lines, setting-up conference calls and arranging in-person meetingsArranged domestic and international travel including flights, hotels, ground transportation and dining reservationsCompleted expense reports, tracked subscriptions and granted website accessConducted research projects for investment team members in a timely mannerOrdered individual daily lunch for team membersAttended to personal errands for team members when neededProvided backup for other admins while on vacation, taking on five additional team members and their schedules in addition to existing team’s work loadAdministrative Receptionist (May 2016 – April 2017)Answered phones and transferred calls to appropriate team member or assistantGreeted all visitors, (hung coats, offered drinks and directed them to the appropriate conference room or office)Managed conference room calendaring, monitored cleanliness of conference rooms, and input and confirmed security clearance for all visitors Managed and ordered office supplies as needed Worked with hospitality team to place food and beverage orders on a weekly basis for general items Maintained daily logs for incoming and outgoing packages, sorted and distributed mail, and prepared outgoing packages (including USPS, FedEx, DHL, etc.)
