Doris Panos Email & Phone Number

Pompano Beach, Fl, Us

Pompano Beach, Florida

Provide efficient executive administrative support to the President/CEO as well as to VP Finance & VP OperationsProficient in Microsoft Office 2010-2016Calendar ManagementInternational and domestic travel arrangementsExpense reports management - CONCUR Travel/Expense SystemsAssist with preparation of new sales contractsAssist / update of monthly financial and sales reportsYearly / Quarterly Corporate presentationsYearly corporate offsite conference plannerFacility office supplies procurementFacility maintenance managementManage personal matters for PresidentMaintain high degree level of confidentialityManage Receptionist/Admin AsstManage all facilities maintenance needsManaged several facility expansion projectsCatering for all facility inhouse and offsite events/meetingsOutsource and coordinate off site-meetings, hiring events, holiday party, etc

Miami, Florida

Provide efficient executive administrative support to the President/GM as well as to VP Finance, VP Logistics Proficient in Microsoft Office 2007 - 2010. Calendar Management International and domestic travel arrangements. Expense reports processing. Update daily and monthly aircraft budget hrly manpower spreadsheets. Assist with preparation of new sales contracts. Office supply procurement. Facility maintenance reporting

Managed $3M+ worth of company vehicle inventory, supporting the senior management teamLiaised with local dealers to allocate vehicles and coordinated delivery schedulesCollaborated closely with GM's Company Vehicle Operations personnel in Detroit to arrange buybacks of vehiclesEfficiently maintained company vehicle matrix spreadsheet which ensured proper vehicle accountability

Miramar, Fl

Flawlessly balanced and managed demanding calendars for CIO, VP of Sales/Aftermarket and other various high level executivesArranged and coordinated conference calls, videoconferences, and travel arrangements (both domestic and international) to maximize executives' time and effectivenessEfficiently processed visa and passport requests using local or out of state embassies, assuring prompt turnaroundPrepared all travel documents: itineraries, agendas, organization charts, contact information and confirmed security personnel for all international travelMaintained GM's internal global web pages using Site Builder tool, for continued updates on current sales and IT informationConsistently exceeded administrative deadlines under very dynamic and demanding timelinesMaintained a high degree of confidentialityFacilitated the smooth transition of expatriate executives by managing all aspects of their international relocationAssisted to prepare and distribute written reports, letters and forms, using Windows XP operating system and Microsoft Office Suite 2007.Processed expense reports using Expense Reporting Management System tool, for three executives and their staffKept the global employee directory 100 percent accurate with timely updates Took initiative to expedite handling of correspondence, emails, and phone calls

Secretarial, Secretarial / Administrative

Business Administration

Diploma, Academics