Dorothy Bui Email & Phone Number

Arlington, Virginia, United States

Arlington, Virginia, United States

- Supports the Vice President along with other executives by managing daily calendars, scheduling meetings, creating expense reports, acting as liaison with clients, and assisting in preparing business communication documents. - Organizes and executes company events such as employee appreciation week, happy hours, summer family day, Take Your Child to Work Day, town halls, and various holiday celebrations.- Coordinated and executed over 200 meetings by arranging and reserving conference rooms, catering, supplies, transportation/hotel, and audio/visual needs. - Serves as the DC Chapter Leader for the Asian Professionals in Construction employee resource group by executing various events that celebrate Asian holidays to spread knowledge about our heritage.- Serves as the DC office learning coordinator by leading preparation efforts to execute corporate learning courses and providing technical assistance to employees on learning offerings through our learning portal. - Performs administrative duties such as ordering supplies, shipping/distributing mail, creating expense reports, copying, ad-hoc projects, and office maintenance.

- Organized, coordinated, and executed all logistical aspects of meetings to include scheduling/booking meeting space, food & beverage, room set-up, AV needs, attendee rosters, travel arrangements/lodging along with post meeting wrap up.- Managed multiple calendars for meetings, executives, room bookings and demonstrated flexibility to adjust schedules.- Coordinated travel/lodging arrangements and expense reports with attention to detail.- Coordinated contracts for venues, transportation, and catering.- Completed financial tasks such as preparing and processing expense reports, PO requests, and invoice payments.- Provided logistical support for internal/external/virtual meetings and tracked action items, timelines, inventory, travel, and lodging accommodations through Excel. - Created request proposals to negotiate hotel contracts that included concessions, sleeping rooms, and meeting logistics. - Created and edited presentations, SOPs, letters, invitations, meeting notes, memorandums, agendas, name badges, signage, programs, and other publications for meetings and events.- Worked closely with internal cross-functional teams for successful execution of events to meet meeting goals and objectives.- Established working relationships with executives, assistants, department team members, and external clients.- Oversaw inventory and assisted with packing and shipping of NACFC materials.- Produced over 40 internal meetings, 2 Board of Trustees meetings, 20 executive meetings during the Foundation’s annual North American Cystic Fibrosis Conference (NACFC) and assisted in the coordination of 3 virtual meetings.

- Led a conference gala with 300+ attendees designed to help young students by expanding their network, and facilitate workshops for self-improvement and project management.- Fostered communication and collaboration across 20 committees using Google Sheets and scheduled weekly meetings to ensure aggressive timelines and milestones. - Reached out to multiple sponsors to acquire more funds and managed a budget of over $50,000 using Excel - Recruited talents and acts for all entertainment needs for the conference, including emcees and performers, with budget constraints and coordinated their schedules, logistics, and contents. - Conducted over 50 interviews to fill 25 seats for family leaders and trained the family leaders on how to manage their group to foster relationships.

Rockville, Md

- Oversaw the creation of the Kidney Health Coach recruitment program to spread awareness across Maryland colleges to encourage students to enroll in the online course.- Scheduled and conducted interviews with over 10 active kidney health coaches, and compiled feedback into a comprehensive interview summary report to improve and sustain the program.- Created guidelines such as the Kidney Health Coach Getting Started Guide that served as a resource for kidney health coaches to help plan and execute their kidney health education sessions. - Providing hands-on support at local kidney health screening events.

Oversaw all affairs of the chapter and keeps in contacts with administrators, advisors, etc.Oversaw sisters of the executive board and minor board. Planned, conducted and set schedule for meetings. Oversaw planning and execution of events.Developed new organizational strategies to effectively plan events.

-Updated chapter with general body meeting minutes.-Developed organizational strategy for meeting minutes.-Communicated with National Board about updated information.

-Oversaw and organized Kappa Phi Lambda’s annual benefit show to raise money for our national philanthropy Cooperative Assistance and Relief Everywhere.-Supervised 6 committees to ensure that they were carrying out their responsibilities.-Provided resources and ideas to the committees.

-Developed the family program for the annual MAUVSA conference.-Oversaw the whole committee including 20 family leaders. -Organized family logistics including attendees in families and activities.

-Responsible for reserving rooms and spaces on campus used for meetings and practices -Served as liaison between the President and other executive officers to ensure all responsibilities are carried out.-Assisted in grant proposal writing and research. -Made presentations for general body meetings. -Stayed in communication with organization leaders in the Vietnamese community in DC, Maryland, and Virginia.

-Oversaw and organized UMCP VSA’s annual cultural show to showcase Vietnamese culture to the community. -Designed general layout and performed all logistical tasks.-Coordinated all committee rehearsals. -Recruited performers and directors and ensured that all parties knew of their responsibilities.

-Recruited individuals to become family leaders for conference. -Brainstormed ideas for different family themes.-Handled logistics for organizing families through Excel. -Oversaw and communicated with 6 other family leaders.-Communicated with other committees about family organization.

-Determined workshop topics that reflect the conference’s theme. -Contacted potential keynote speakers and workshop presenters.-Managed a spreadsheet of speakers and presenters, as well as their registration information. -Created the schedule of events for all guests.