Dory Stack Email & Phone Number

Ferndale, Wa, Us

United States

United States

Bellingham, Washington Area

Executive Assistant to the Executive Director, providing overall executive support for Chuckanut Health Foundation and the Eleanor and Henry Jansen Foundation and their respective board members (23 combined). Professionally serving as the first point of contact for all Foundation interactions. Other duties include office management, donor interaction, tracking, fundraising mailings and database management, gift acknowledgements, scholarship and grants coordination and tracking (for both CHF and Jansen), manage IT, office equipment and procurement, employee on-boarding, accounting (payables/receivables), audit preparation, facilities management for Whatcom Center for Philanthropy (a non-profit co-habitation / 3 suites plus shared spaces). Corporate records, committee and board meeting minutes, event planning and coordination as well as scheduling. Manage the Laurendeau Cancer Care fund in conjunction with its’ Advisory Board, interacting with clients providing timely and compassionate support. Maintain efficient and effective files as well as manages retention policy of all Foundation records.

Hired as Contracts and Rebates Manager, Commercial Development Department, promoted to the Legal Department upon hire of company’s first General Counsel. Hired, trained, managed and led Rebates & Contract Administrator; responsible for drafting, reviewing, negotiating and executing large ($1M - $30M+) commercial EPC contracts for both the public and private sectors. Notary Public for the state of California. Report directly to General Counsel located on east coast – act as department lead or day to day supervisor of balance of three junior staff. In this role, a multitude of documents, agreements, filings and licensing requirements were drafted, executed and or completed as needed. Additional duties range from RFQ/RFP review, contract administration, filing of preliminary notices, mechanic liens, change orders and amendments, insurance, bonding, rebates and incentives, prepare documents and coordinate closings of special purpose entities and sale lease back transactions, corporate filings, NDA’s, license renewals and board records, minutes, and IP matters. In addition, assist General Counsel in coordinating with outside counsel in resolving legal issues; disputes, and handling various intellectual property (trademark or patent filings and/or claims).

Responsibilities include building a team of Contracts Administrators, training and managing the overall administration of all commercial construction contracts and the contracts department. Prior to this position I was the Contracts Administrator reporting to General Counsel in the Legal Department of the parent company Mainstream Energy Corporation my responsibilities include contract administration of commercial (both Public and Private works) and residential projects from contract signing stage to completion. Including addendums, change orders, subcontracts, GFE solicitations, insurance, bonding and ensuring we meet contractual obligations. Review Public Works RFQ’s and provide recommendations. In addition, compile training documents and present training sessions on contracts and the associated processes. Prior to this position I was the Payroll Supervisor, where my responsibilities included complete and accurate processing and calculation of standard bi-weekly and weekly union payroll for over 300 employees in multi states. Supervise and train staff on the process and keeping updated with federal and state regulations and wage laws. Maintain employee confidential records including garnishments, direct deposits, commissions and accurate accounting of job costing and certified payroll reporting. Prior to this position I was the Payroll / Accounts Payable Administrator. Also maintained the 70 plus of fleet from record keeping to setting up insurance for each vehicle, adding employee’s to our Automobile Policy.

Reporting to General Counsel in the Legal Department my responsibilities include contract administration of all commercial projects (Government, Public Works and Private Works) from contract signing stage to completion. Including addendums, change orders, subcontracts, insurance, bonding and ensuring we meet contractual obligations, including appropriate flow-downs. Review Public Works RFQs and provide recommendations. In addition, compile training documents and present training sessions on contracts and the associated processes.

Reporting to General Counsel in the Legal Department my responsibilities include contract administration of all commercial projects (Government, Public Works and Private Works) from contract signing stage to completion. Including addendums, change orders, subcontracts, insurance, bonding and ensuring we meet contractual obligations, including appropriate flow-downs. Review Public Works RFQs and provide recommendations. In addition, compile training documents and present training sessions on contracts and the associated processes.

Responsibilities include contract administration of commercial and residential projects from the bid stage to warranty and close out stage. Obtaining building permits, order inspections, insurance certificates, DVBE requirements, joint apprenticeship filings, bonding if necessary, submittals and job costing. Compile deposits for daily banking. Responsible for training the administrative assistants. In addition, Responsible for cross-training the Human Resources Manager on time card review for accuracy in job posting and training on the OSHA logs for asbestos removal. While in this position, I reorganized the commercial contract folders from the set up and how they are maintained for optimum accuracy and efficiency. Prior to this position, I was the Administrative Assistant, responsible for procurement of the office supplies and my duties also include mail sorting and distribution, customer service and phones.

Responsibilities included dry utilities/underground electrical drawing take off's and estimating for bidding purposes, compile bid and contract documents including ordering bonds and insurance certificates for both Generals and Sub-Contractors. Scheduling, procurement, expediting, accounts receivable, training and supervising of the office staff. Maintained constant communication with owners, engineers, sub-contractors, generals and the crew (over half the crew spoke with very broken English, though communication was still maintained). In addition as needed, I have filled in as a Supervisor to labor crews on site as well as connecting and testing electrical cabinets and electrical runs. My duties also included backing up phones, payroll, accounts payable, banking and correspondence. While I was employed, I set up a computerized expediting/project management and estimating spreadsheets and workbooks, set up schedules, correspondence, documents etc. Prior to my employment, only the accounting was maintained via computer. It was also my responsibility to implement emergency procedures including completing open projects and the selling of the company if required. Prior to this position, I was an Office Assistant.

In the Procurement Department, responsible for maintaining timely deliveries of outstanding equipment, materials, drawing and data submittal requirements. Maintained the communication link between vendors, engineers and the construction crews. Produced weekly status reports reflecting both materials and drawing and data.

Responsible for setting up and maintaining relationships with various vendors. Procurement for three separate branches, calculating and maintaining the minimum levels of inventory, shipping, receiving, staging and posting. Prior to this position I was in the Accounting Department, accounts payable. Previously I was the Project Coordinator, handling three separate branches inventory, their shipping and receiving, procurement and posting, coordination and scheduling job orders, timecard data entry, correspondence and customer service.