Medical Records Assistant
Kinshasa
My main task was to build electronic files based on the information and documentation submitted from the three Liaison Offices, two Medevac offices, and 17 United Nations Own Equipment (UNOE) clinics.I had to assign loose documents to the correct patient, document type, and episode of care and prepare materials for the optical imaging system. These documents have to be reviewed to ensure that they are legible, in order, and indexed.I was also responsible for monitoring the Hospital Management System, an electronic web-based system that manages all clinical activities of the UN clinic across the mission. Updating the check-in and check-out access database of MILOBS, International staff, National staff, IC’s UNV, and CIVPOL by monitoring the UN Field Support Suite databases for check-out.I was tasked to assemble a hard record of hospitalizations, repatriations, medical evacuations, or deaths records; prepare, record, disseminate and follow-up on all Medical clearances; prepare a UNOE HQ administrative weekly report covering hospitalizations, CI/CO’s, vaccinations and eye test activities and on a monthly and yearly basis prepares for the Chief Medical Officer and Force Medical Office office a mission-wide medical treatment & hospitalization report covering all UNOE and COE levels 1, 2 and 3 medical units. And the last task was to update the medical website with information, such as the monthly medical officer duty roster and events.Under the guidance of the Chief Medical Officer and the direct supervision of the Field Medical Officer for Kinshasa, I:– Worked in close collaboration with the UN Mission Information Technology Unit on the set-up of the Medical Database on a mission wide level. This new system is used now within all medical facilities and has improved the efficiency of the work inside the UN Clinics.– Traveled around the country to provide training and support to medical officers and other staff on the use of the developed system.
