Responsibilities• Undertaking voter registration activities and educational issues to bring the confidence of Kenyan on the electioneering process at the constituency level.• Distribution and dissemination of the voter registration and education, IEC and other materials within the constituency.• Liaise with local stakeholders, relevant authorities and community leaders to facilitate voter registration education activities.• Monitor public understanding and knowledge of electioneering mood and process among community and continuously carry out a needs assessment on community knowledge and understanding of constitutional issues.• Link with other civic education providers for monitoring and evaluation purposes to strengthen program implementation.• Assist in the budget preparation of all the activities implemented by IIEC at the constituency level in liaison with Constituency Election Coordinator.• Prepare and submit activity reports.• Supervising the voter registration and inspection as well as managing and organizing the electronic submission of referendum results during the referendum process. • Provide support to supervisors i.e. head clerks and other staffs to develop the skills and capabilities in registration and referendum periods.• Monitor staff performance and attendance activities• Assist coordinator in staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff in contract.• Provide information and assistance to staff, supervisors and security officers on work related issues Office Administration• Take minutes of meetings, type up reports and prepare meeting files when required.• Responsible for the office filing system both electronic and hard copy files.• Responsible for the storage room in regards to systems, tidiness and liaising with CEC and other staff ensuring that correct filing is done at all times.

• Providing a comprehensive secretarial and administration service to the Executive Committee member of Trade, Industry, Investment and Cooperatives across the range of his work.• To develop, maintain and review alternative systems to achieve maximum efficiency of the department.• Supporting the departmental heads projects, proposals and bids, through research, agreements and team-management.• Drafting work plans, project initiatives, concept papers, articles, briefings, and project proposals as requested by CEC & Chief Officer.• Professionally represent the organization at sector networking events and forum meetings where possible. • Facilitating meetings, schedule debriefing meetings and follow up action implemented, as well as arranging refreshments, seating and taking minutes during the meeting in technical staff meeting.• Co-ordinate staff/Directors or departmental heads meetings and write project monthly reports of the department and present to the CEC Trade• To compile Monthly departments reports and ensure they are sent in good time for meetings. To circulate reports, minutes and agendas for Technical staff meetings.• Responsible for receiving enquiries and providing an effective referral service to service users.• Maintain the complaints file and ensure all complaints are responded to within target timescales. • Ensure the effective management and update of all relevant databases of projects run by the ministry through CECM.

Coordinating, projects implemented by department of Trade, Industrialization ,Investment, Cooperatives and enterprise Development including budget making process for program based Budgeting for the county

• Programs and project proposals and business plan development• Management of capacity building initiatives to departments• Coordination of strategic alliances to office of executive committee with stakeholders from the department of planing• Assisting office of the executive committee members in development of MOUs and agreements• Technical assistant to the executive Committee members• Compiling departmental progress report in collaboration with Head of departments to be submitted to the county assembly• Analyse departments program based budgeting• Monitoring and evaluation of the county flagship projects

• Manage and supervise the day-to-day Human Resources and programs Department operations.• Coordinates and directs team members through detailed oral and written instruction to facilitate successful completion of all related events/ programs.• Communicate all applicable HR processes to officers and team members relating to, but not limited to labour, contract compliance, disciplinary procedures, recruitment, orientation, staff relations, benefits, performance reviews, employment verifications and other HR related processes.• Manages the organizations team member relations programs, including departmental outings, team end year parties• Counsels and/ or disciplines employees as needed, through clear, calm and direct oral and written communications, in accordance with the guidelines established by the organization.• Prepare proposals for funding of activities to the organization• Fundraising and resource mobilization• Partnership Networking and collaborations• Responds to and negotiates on behalf of the organization.• Organize workshops conferences ,seminars and building linkages with stakeholders at the district level• Attend Stakeholders district development meetings• Prepare and implement work plans of the organization • Prepares periodic reports relating to the management function (e.g. programs performance, payroll analysis, operational budget).

• Undertaking voter registration activities and educational issues to bring the confidence of Kenyan on the electioneering process at the constituency level.• Distribution and dissemination of the voter registration and education, IEC and other materials within the constituency.• Liaise with local stakeholders, relevant authorities and community leaders to facilitate voter registration education activities.• Monitor public understanding and knowledge of electioneering mood and process among community and continuously carry out a needs assessment on community knowledge and understanding of constitutional issues.• Link with other civic education providers for monitoring and evaluation purposes to strengthen program implementation.• Assist in the budget preparation of all the activities implemented by IIEC at the constituency level in liaison with Constituency Election Coordinator.• Prepare and submit activity reports.• Supervising the voter registration and inspection as well as managing and organizing the electronic submission of referendum results during the referendum process. • Provide support to supervisors i.e. head clerks and other staffs to develop the skills and capabilities in registration and referendum periods.• Monitor staff performance and attendance activities• Assist coordinator in staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff in contract.• Provide information and assistance to staff, supervisors and security officers on work related issues. Office Administration• Take minutes of meetings, type up reports and prepare meeting files when required.• Responsible for the office filing system both electronic and hard copy files.• Responsible for the storage room in regards to systems, tidiness and liaising with CEC and other staff ensuring that correct filing is done at all times.• Ensure adequate levels of office supplies including p

Specific responsibilities• Identify, recruit and train community volunteers on various child rights and health issues.• Link selected communities with child support programs and Health Facilities around them.• Organize and facilitate in trainings for community groups in thematic areas as child rights, gender, human rights, Reproductive Health, Family Planning, HIV and AIDS, TB, Malaria prevention care and treatment.• Play a key role in implementing organizational / collaborative initiatives with other stakeholders.• Represent CAHED in various Stakeholders meetings.• Conduct Support Supervision Child rights advocates, Community Animators and People Living with HIV and AIDS as they conduct campaigns.• Providing quality feedback on progress to the office.• Prepare monthly budgets for Program activities in the region.• Prepare accounts for funds utilized on a monthly basis.• Production of quality reports for activities carried out.• Play key role in the preparation and development of I.E.C materials, for electronic and print media.• Organizing Health Action Days/ Outreaches. • Represent the organization at designated meetings and community events. • Participate in the compilation of M & E data for the projects analysis and documentation of findings. • Compile all lessons learnt and best practices reports for visibility and reference

• Identify, recruit and train community volunteers on various child rights and health issues.• Link selected communities with child support programs and Health Facilities around them.• Organize and facilitate in trainings for community groups in thematic areas as child rights, gender, human rights, Reproductive Health, Family Planning, HIV and AIDS, TB, Malaria prevention care and treatment.• Play a key role in implementing organizational / collaborative initiatives with other stakeholders.• Represent CAHED in various Stakeholders meetings.• Conduct Support Supervision Child rights advocates, Community Animators and People Living with HIV and AIDS as they conduct campaigns.• Providing quality feedback on progress to the office.• Prepare monthly budgets for Program activities in the region.• Prepare accounts for funds utilized on a monthly basis.• Production of quality reports for activities carried out.• Play key role in the preparation and development of I.E.C materials, for electronic and print media.• Organizing Health Action Days/ Outreaches. • Represent the organization at designated meetings and community events. • Participate in the compilation of M & E data for the projects analysis and documentation of findings. • Compile all lessons learnt and best practices reports for visibility and reference.

• Program planning, design and plan behavioral change communication and outreach activities, work plans, future plan of actions, staff hiring, team management• Advocacy and networking with the various stake holders that include government agencies (includes also law enforcement agencies), NGOs, CBOs(working on health, HIV/AIDS) and community in general • Organize awareness sessions, trainings for staff’s capacity building, arrangement and provision of resources for project activities, making quarterly budgetary requisitions• Draft changing in the proposal with the consultation with the Head of missions and managers, support and development of information education, communication(IEC) material• Planning of monitoring and evaluation of project that includes quarterly, bi annual and yearly plans, writing and submission of project progress reports, impact assessment of services provided to the targeted population such as counseling, testing and medicines.