Support the Chief Development and External Affairs Officer (CDEAO) and Director/CEO in silent phase campaign activity and strategy, including but not limited to: prospect research, stewardship, solicitations, proposals, gift agreements, special projects/materials, communication & coordination.Responsible for preparation of proposals, drafting of gift agreements and the acknowledgement of all incoming pledge payments, in coordination with the Individual Giving + Stewardship team. Responsible for leading prospecting efforts for the campaign including but not limited to prospect pipeline management, securing and scheduling solicitation meetings, and maintaining donor records and campaign tracking system in Altru; responsible for weekly moves management reporting to Development, Finance, and Director’s Office.Manage the Campaign budget with CDEAO.Support Campaign Committee activity by preparing materials for meetings, following up with individual Trustees on all stewardship action items, and preparing regular reports + presentations for Executive and Board Committees.Provide support to the Director/CEO and CDEAO in building relationships with individuals, key staff at foundations, corporations, and government agencies – both current donors and prospects for the Comprehensive Campaign.Participate in the coordination of events for individuals, corporate and foundation donors for the campaign.Perform all duties with a high level of tact, confidentiality, professionalism, trust and efficiency. Utilize Microsoft Office, including Word, Excel, PowerPoint, Teams, and Microsoft Outlook and Altru on a daily basis.Assist with print materials and mailings as needed, ensuring conformity to Museum branding guidelines.Assist with weekly tracking and reporting to the CDEAO, as needed.Maintain professional communications with colleagues, Trustees & donors, and their offices.Participate in evening and week-end fundraising activities with Special Events staff.

Donor database, correspondence, inventory, and event and program support as needed.DATABASE – Input, proof, and validate various data in the database and related applications while ensuring the integrity and confidentiality of those systems. Tasks include performing prompt, accurate, centralized data entry, gift processing, donor acknowledgment letters, constituent and grantee information, and generating reports as requested.ADMINISTRATIVE SUPPORT – provide both administrative and clerical assistance for staff.EVENT & PROGRAM SUPPORT - Assist in planning, coordinating, executing, and gathering data.

- Oversee brokerage systems and daily operations, including but not limited to payroll, closing procedures, compliance, accounting/bookkeeping functions, sales and transaction reporting, and office housekeeping.- Develop and maintain monthly lead analyses and key metrics reporting, and advise on additional tools and technologies to optimize efficiency.- Develop, optimize, automate and manage brokerage technologies that enhance the relationship between the organization, agents and customers.- Assist with the implementation and execution of marketing systems using company CRM to nurture and convert inbound leads into sales opportunities.- Collaborate with Marketing and Sales departments to plan and execute operational tasks related to marketing campaigns, art assets, new agent onboarding, and special and creative projects using consistent company messaging and brand identity.- Oversee systems integrations to ensure clients and agents have a positive experience.- Balance creativity with structure, effectively working with the team to bring great ideas to life.- Execute job functions with extreme attention to detail.

- Oversee successful operation of full grantmaking and investment processes for $105M family Foundation.- Manage all internal organizational needs to ensure smooth workflow and scale impact.- Fully own the successful scaling, improvement and maintenance of the organization’s project management, branding, communications, technology, systems and infrastructure needs.- Coordinate all communications and Foundation needs with financial, legal, IT, accounting, audit, design and other third-party consultant/contractor teams.- Manage entire pre-to-post-production process for ad-hoc events.- Act as liaison to Board of Directors with utmost discretion, managing logistics & operations for Foundation Board Meetings, communicating org initiatives, financial positions, reports and program updates, and providing professional support to Board Members as needed.- Manage day-to-day office functions.- Provide administrative and ad-hoc program-related support to Executive Director as needed.

- Executive and personal assistant to private high-net-worth (HNW) individual, managing all aspects of both personal and foundation-based assets, business operations and charitable giving.- Sole manager, contact and overall operator of individual’s private nonprofit foundation, funding approx. $15M annually to LGBTQ+, human rights, arts and political advocacy organizations & institutions.- Ensure smooth execution and overall health of individual’s personal and business affairs, with dedication to and respect for the utmost discretion, attention to detail, and impactful achievement.

- Strategize, create, manage & execute content for social media, email and event marketing & strategy needs, including assets, content calendars and reporting- Act as primary operational point of contact for event vendors, sponsors/partners and speakers- Provide full-scale support for pre- to post-production event needs as requested- Provide administrative and operational support to C-level leadership as needed

- Build video production storyboard for native content- Oversee quality review of media and voice-over tracking - Copy-editing, media selection, and production of content

- Oversee all operational and administrative functions of the organization's student committee arm. - Full-scale events management, including vendor/partner organization coordination, production, contracting and overall execution of events and talent programming. - Coordinate and oversee successful communication and integration of committee business, programming, reporting and office activity with parent arts organization.

- Integrate consistent messaging & brand identity across five (5) national brands and 14 social media channels.- Envision and execute copy and art assets for marketing campaigns.- Oversee brand identity through lens of PR, social media and print and digital marketing channels.- Manage operations, execution and distribution of internal assets/campaigns, including regular photoshoot and video shoot productions.- Communicate and coordinate inter-departmental initiatives with other internal corporate teams as needed.

- Assist with all Integrated Marketing department efforts in association with 2015 New York Fashion Week Men’s (NYFWM), including full-scale brand marketing, activation and event production.- Strategize and execute influencer, brand, retailer and other partnerships in key national markets, growing breadth of brand audience and influence.- Plan and coordinate production and distribution of promotional assets for internal & external use.- Copy-editing and deck production for sales & marketing teams.

- Conceptualize content marketing materials & brand identity- Manage social media accounts and activity - Write and publish articles & creative assets for sales blog- Assist with lead generation and prospecting

- Envision entire-stack branding from inception- Oversee visual brand identity and ux for mobile application - Establish, design, manage all art assets