Receptionist
CurrentAs a Day Spa Receptionist, I played a vital role in creating a welcoming environment and ensuring the smooth operation of the front desk. Key responsibilities included:- Greeting and welcoming clients and visitors with warmth and professionalism, creating a positive first impression of the company.- Gathering new information during initial phone calls and meetings while maintaining confidentiality and discretion.- Directing visitors in the lobby and promptly notifying the beauty therapist of their arrival to ensure seamless appointments.- Managing incoming communication channels, including answering phone calls, returning missed calls, responding to voicemails and emails, and distributing incoming mail.- Scheduling appointments and maintaining calendars for a staff of four, ensuring efficient time management and coordination.- Overseeing both physical and digital filing systems, optimizing filing processes for increased efficiency and organization.- Maintaining office cleanliness and organization by conducting daily cleaning and organizing tasks, as well as monitoring office supply inventory and reordering supplies as needed.- Coordinating with drivers and sending out location details for upcoming home service appointments, ensuring timely and accurate service delivery.In addition to these responsibilities, I also managed sales reporting and facilitated payment processing, handling both cash and card transactions with accuracy and professionalism. Furthermore, I took on the responsibility of managing the company's social media accounts, designing promotional posters for occasional promotions to drive engagement and attract new customers.