Assist in processing of entitlements and maintenance of personnel records and files;Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements.Review for as requiredAssist in requisitioning office supplies, equipment and arrange for distribution together with the appropriate inventory records;Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licenses, travel arrangements and other similar documents;Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential;Arrange appointments and maintain supervisor's calendar, receive visitors, place and screen telephone calls and answer queries with discretion;Assist the management to organize and run UNHCR Office and Residential (wherever applicable) compounds;Facilitate official missions of UNHCR staff and visitors;Prepare attestations and certificates required by staff members for signature of senior officer;Assist in processing MIP and other claims by UNHCR staff and clients of UNHCR ;Maintain Journal, Regular and PO vouchers in MSRP system and work with archiving of documentation ;Any other responsibilities/functions deemed necessary or as delegated by the Head of the office and/or Supervisor in order to meet the level of the services in the organization.

• Carry out data entry, writing memos, translation and travel arrangements.• Verify invoices for pouches against outgoing register• Manage filing and distributing all incoming and outgoing mail/faxes/letters/documents.• Creating, maintaining, and updating the national staff contact lists (telephones, mobiles, e-mails and address lists) as required.• Send/receive DHL pouches with itemized inventory list and prepare necessary payment paperwork.• Editing the inventory items and making reports.• Prepare documents for reporting and replenishment for Kitchen supplies and refreshments.o Logistics:• Assist with logistics as needed for meetings, conferences, workshops and other events for local staff, visitors, and beneficiaries.• Support program staff in organizing workshops, conferences, and other public events.• Manage hotel reservations for staff as needed• Assist with national travel arrangements as requested.• Serve as the CRS/Egypt Petty Cash Custodian in accordance with CRS petty cash management procedures.• Prepare documents for reporting and replenishment for Admin & Finance Officer review and approval• Coordinate with other peers all activities in support of the grant/project.• Mediate as necessary among local actors during project life.

Office supplies are always well maintained and well keptBuffet supplies, bathroom supplies are always availableRegularly check office status and maintenance Meeting room booking and schedules, making sure room is always ready, clean and office boy waiting to serve attendees: Driver and messengers' coordination, setting up their schedules, routes and responsibilitiesCoordinating with factory on needs and requests going back and forth between head office and factoryResponsible for supporting in Correspondents related to Sales, PR & Marketing;Letters translationTyping materialsSupport in department filing and organization Responsible for marketing storage room and updates log sheet regularly Sales data crunching

Responsible to make sure all monthly bills are made (Phone, Electric, internet, water supply, etc..) with timely manner Make regular payments and Periodical payments when required.Register, submit and file daily incoming and outgoing correspondenceEnsure has all the documents regarding TA, Visa for international staffsEnsure to have all national staff’s ID card (new staff, position change title, etc.)Submit ProcurementRequest for Office use (such as stationery, cleaning materials, refreshment, phone prepaid card, furniture, etc)Make sure to check attendance on daily basic.Updating office address record system (internally and externally)Updating staff contact, INGOs, Government lists.Hotel booking, air ticketing and other logistical arrangement in the field office for field staff and visitors.Make sure office auto machine and equipment are functioning at all time.Responsible in the process of inventory allocations to office.Supervise office helpers and Guards in smooth operational of the field office.Report to SupportCoordinator daily progress and job done.All documents must be keep as scan copy.

• Arranging B2B Meetings for interested businessmen from different countries with Egyptian businessmen. • Arranging B2B Meeting for the Egyptian businessmen with the foreign countries commercial attaches and Ambassadors to promote the foreign trade.• Doing economic, social, and political researches about different countries, which have potential new markets for Egyptian products.• Doing brief economic reports for foreign countries to help Egyptian businessmen understand about each country.• Arranging trade missions travelling to different countries within my portfolio. Trade Mission to Spain “March 2014”:- Arranging the delegation logistics“reservation of the hotel , tickets & transportation”- Travelled to Spain accompanying the trade mission.• Meet and assist at the airport & hotel.• Arrange internal transportation• Helped in Organizing the B2B meetings and help in translation.• Attend signing of a Memorandum of understanding between the Egyptian chamber and “Cierval”• Participated in conferences and seminars held in Egypt covering various issues.• Typing correspondence and documents, creating presentations and creating meeting minutes.• Arranging video conferences with various organizations worldwide in order to conduct B2B meetings between Egyptian and foreign Businesses.• Distribute our events among our database through mail, fax • Created the Applications for updating the data & business opportunities from Egypt … etc.• Manage the Facebook page.

o Arranging B2B Meetings for visiting business delegations from countries of my portfolio with Egyptian businessmen.o Preparing brief economic reports of countries of my portfolioo Arranging trade missions travelling to different countries within my portfolio o Participated in conferences and seminars held in Egypt covering various issues

Event Planing