Dylan Ofstie Email & Phone Number

Calgary, Alberta, Canada

Calgary, Alberta, Canada

Calgary, Alberta, Canada

Calgary, Canada Area

• Coordinate and expedite project communications from order issuance through to and beyond site delivery• Procure material, create purchase orders, develop quotation, reconcile transactions, manage and track project deliverables• Troubleshoot, facilitate and generate change orders for project supply chain deviations• Manage, review and transmit project documentation using electronic documentation management software• Liaise between project stakeholders: client, engineering, vendors, internal departments• Schedule, present and attend project kick-off meetings, recurring project status meetings, and clarification teleconference sessions• Compile and distribute industrial projects forecasted invoicing schedule

Calgary, Canada Area

• Responsible for transmitting and tracking the distribution of documents to bidders, vendors, consultants, and site contractors and other external parties as required on a document control instruction sheet (DCIS) and in accordance with the project distribution matrix.• Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in the EDMS in accordance with procedures.• Ensuring the 24-hour turnaround from receipt of requests into document control to completion of processing and distribution is achieved.• Assisting in setting up project distribution matrices in the EDMS.• Setting up hard copy filing system and maintaining wet signature hard copy filing.• Allocating project document/drawing numbers as required.• Providing support to all project participants in the document control practice. • Handling queries (internally & externally) in a timely and professional manner.• Assisting other functional project groups as required e.g. assisting procurement in Bid Package preparation or queries.• Generating design and vendor deliverable reporting and any other project reporting such as transmittal distributing reporting.• Completing administrative tasks including document control printing, filing, copying, scanning, CD burning etc as required.• Assisting in turnover of deliverable documentation when and as required as defined in project procedures.• Assisting in final handover of documentation as required.• Archiving and close-out of the project in the EDMS in accordance with Hatch standards.• Identifying and escalating processing issues or other system issues to the project document control lead in a timely manner. Identifying ways to improve processing.• Highlighting to document control lead immediately if processing targets cannot be met (24 hour turnaround).• Maintaining confidentiality of project documentation.• Training of new document controllers or users as requested by the document control lead.

Calgary, Ab

• Answer inquiries by email and telephone• Assist in office meetings and functions• Compile course and instructor evaluations • Manage the USRI program for Graduate Programs in Education• Assist with organization of student files• Coordinate course outline submission, approval, archiving, and posting• Coordinate course textbook requirements with bookstore• Collaborate in special projects related to marketing

Calgary, Canada Area

• Conducted training of office services team members• Coordinated department tasks and projects• Coordinated office services team and resources in response to organizational needs and priorities• Maintained service-oriented relationships with Law Society business groups, departments and staff as well as with external clients such as Benchers, lawyers, vendors and service providers• Developed document management processes and technical training manuals• Coordinated printing and archival solutions• Managed software, scanning and production• Coordinated office correspondence, mass mailings, and office supplies• Supported Office Manager as required