Dylan Weeks Email & Phone Number

Brisbane, Qld, Au

Brisbane, Queensland, Australia

The Department of Transport and Main Roads moves and connects people, places, goods and services safely, efficiently and effectively across Queensland. It plans, manages and delivers Queensland's integrated transport environment to achieve sustainable transport solutions for road, rail, air and sea.The Business Analyst – Information Management Program supports the Program Director to establish an information management framework that intersects and aligns with architectural and legislative requirements. It acts as a subject matter expert for information management and digital transformation across the Program.Achievements:• Development of information management framework map of required instruments, how they relate to each other, and timeframe of their implementation.• Developed a plan to account, respond and incorporate upcoming changes to legislation that will impact records management practices.• Publication of a new standard of templates to provide consistency in document creation.

Brisbane, Queensland, Australia

Powerlink Queensland is a leading Australian provider of high voltage electricity transmission network services, providing electricity to more than five million people and 253,000 businesses. Its network extends 1,700km from Cairns to the NSW border, comprises 15,345 circuit km of transmission lines, 147 substations and major projects such as CopperString 2032.The Digital Engineering Information Management Specialist provides transformative technology solutions for the organisation, focussing on Common Data Environment and 3D Design Tools, whilst providing expert analysis and guidance across Powerlink on all information management matters.Achievements:• Configuration and deployment of InEight as a document control solution, providing the organisation with a level of functionality and compliance had previously not existed before.• Enhanced information metadata and taxonomies, making organisational information easier to locate, more relevant in its context and accessible to report upon.• Implemented standardisation and commonality of terms used to describe information and field assets, opening the way for their direct association and integration.• Co-ordinated migration of legacy server-based information to SharePoint Online, resulting in the content becoming accessible to all organisational users rather than a single site location as previous.

Brisbane, Queensland, Australia

Thiess prides itself as both a global leader and innovator in mining services. With an 89-year history in the dynamic fields of open-cut mining, underground mining, and rehabilitation, it strives to challenge assumptions and provide solutions that optimise resource recovery, extraction, and processing.The Senior Information Management Specialist designs, manages and delivers enterprise-wide foundations, frameworks, and technology solutions for business information, whilst providing expert analysis and guidance across Thiess globally on all information management matters.Achievements:• Designed, built, and project managed the deployment of an automated data classification and retention solution using Power Automate to manage the full retention lifecycle across enterprise-wide SharePoint Online, Teams and Yammer from creation to disposal, without the need for any manual user inputs. This solution brought the business up to industry best practices, legal obligation for information retention and compliance with ISO 27001. It also dramatically enhanced user experience with the search-capability of managed metadata attributes allowing for necessary content to be discovered when required.• Through the retention-tagging of information, content was able to be identified and assigned to archive appropriately. This archiving equated to approximately AUD$200k in saved costs of storage on a year-on-year basis.• Developed standardised look, feel and navigation of SharePoint Online sites.• Developed managed metadata taxonomies for the business, deployed via the Term Store, in alignment with identified business information retention schedules.• Improved the provisioning process for SharePoint sites and Teams.• Facilitated the migration of remaining fileserver repositories into SharePoint Online.• Development of information management roadmap, projects, milestones and framework to govern and instruct business enterprise content management activities.

Brisbane, Queensland, Australia

Building on more than a century of experience and expertise, Rio Tinto Aluminium is a global leader in the aluminium industry. Fully-integrated facilities include high-quality bauxite mines, large-scale alumina refineries, and some of the world's lowest-cost, most technologically-advanced primary aluminium smelters.Rio Tinto aluminium – the world’s first to be certified “responsible” – helps planes fly and makes cars lighter.The Senior Advisor Information Management assists with delivering the capital project portfolio by implementing, maintaining, and optimising systems to ensure effective delivery of project information across all phases.Achievements:• Development of Policy Framework of documentation for the governance of all enterprise content management activities.• Initiation of a data classification scheme that provides the foundation to identifying the appropriate security access requirements of organisational information.• Roll-out of enhanced SharePoint Online capabilities utilising Power Automate workflows, including version control, metadata attribution, document reviews and approvals, and numbering assignment.• Configuration of enterprise content management that removes the requirement for slow, manual input processes, improving turnaround times and freeing up team resources to create additional value.• Demonstration of flawless integration of DocuSign signature approval software with SharePoint Online.• Co-ordinator for data migration activity from legacy repositories into SharePoint Online.• Instigated behavioural change in key stakeholders to engage information as a useful resource to add value - leading to improvements in how information is delivered and managed upon projects.

Brisbane, Australia

The Inland Rail Program is a 1700km rail infrastructure project stretching from Brisbane to Melbourne incorporating new and existing rail track. An AUD$10 billion undertaking, the Programme is the largest infrastructure project in Australia and includes the upgrading of existing standard gauge track, the enhancement of existing standard gauge track to cater for double stacking and the construction of new standard gauge links comprising of: viaducts, tunnels, rail track, crossings and bridges. The Records Manager is responsible and accountable for managing the provision of records and information management services for the Inland Rail Programme, including strategy development, policy formulation, expert advice and realising shared services reform benefits.Achievements:• Successful implementation of an entirely new way of managing information across the Program, including the development of documentation, its delivery, review lifecycles, approvals, transmission and retention/disposal which had a substantial impact upon its overall efficiency and the number of hours devoted to document administration.• Creation of new information protection architecture, in association to policies, procedures, guidelines and standards to eliminate the risk of a substantial data loss or breach which posed a significant hazard to the ongoing operation of the organisation.• Successful migration of over 10TB of data from unconsolidated network drives into SharePoint Online, removing both a significant risk of data duplicity and loss and a bottleneck that was having a major impact upon productivity.• Replaced existing manual processes of document handling with automated workflows in SharePoint Online, leading to considerable gains in Program productivity.

Brisbane, Australia

Glencore Technology develops, markets and supports technologies for the global mineral processing and metals smelting and refining industries.With headquarters located in Brisbane, the organisation provides tailored solutions involving an integrated process of detailed design, engineering, supply, operator training, commissioning assistance and ongoing process and maintenance support for mining operations throughout the world.As part of the Glencore group, it represents a global network operating over 150 sites in over 50 countries across six continents.The Lead Document Controller certifies project deliverables for the organisation are met successfully through the management of document storage and distribution, whilst maintaining adherence of workflow processes and identifying areas for future improvement. Achievements:• Responsibility of document control operations for all global projects.• Put into effect procedures and security controls to the information management system which won back the trust of organisation users, and allowed it to be utilised to its full extent.• Implementation of SharePoint environment to facilitate the controlled management of native documentation, addressing issues of duplicity and confusion over correct versions.• Key stakeholder in the design and application of a major information management system upgrade which successfully facilitated automated reporting and tracking analysis processes in place of manual ones, allowing significant gains in administration hours upon each project.

Brisbane, Australia

A subsidiary of the global ThyssenKrupp Technologies group, Uhde Shedden employs engineering, design, procurement, project and construction management and support personnel across the globe, offering high quality professional services to clients. It specialises in providing a full range of asset lifecycle services to clients in the process and resource industries; from upstream oil & gas to oil refining; coal seam methane to coal gasification and from petrochemicals to alternate fuels.The Document Controller / Information Technology Co-ordinator ensures the outcomes for the company are maximised through the control and distribution of documents, project files and vendor data to ensure full traceability of all project information, whilst managing ICT processes and hardware assets to facilitate the future direction of business operations.Achievements:• Ownership of all document management for Queensland projects.• Implemented version control on documents upon the SharePoint platform, providing clarity to document development and communication.• Information management turnaround times improved upon previous levels, directly leading to better working relationships for the organisation with clients.• Initiated data analysis processes to monitor the utilisation of hardware at sites to enhance demand vs capacity requirements across the ICT network.

Brisbane, Australia

Lifeline Community Care Queensland (LCCQ) is an organisation which provides key services to the disabled, disadvantaged and unfortunate. The ICT department is vital to the outcomes of these services through its maintenance and support. At the time of my employment the LCCQ ICT department was supporting an environment encompassing over 5000 users across more than 200 locations.Achievements:• Managing and providing leadership to the ICT Service Desk in a citrix environment encompassing over 5000 users.• Supplying analytical report data and recommendations to organisation Managers and Executives concerning the status and outcomes of ICT projects.• Producing detailed reports upon resource utilisation and extrapolating to foresee future developments.• Point of escalation, providing support to clients using a variety of computers, laptops, terminals, printers and peripherals whilst maintaining excellent levels of service • Maintain that entries of client incidents upon call-logging software are in accordance with organisational operating standards.• Planning, prioritising and efficient use of time management in order to meet required service level agreements within a high pressure environment.• Creation and administration of client accounts and management of data security.• Build and deployment of laptops and servers in accordance to SOE.• Provide training to new members of staff at the ICT Service Desk.• Oversee the procurement of new hardware and software for the organisation and its implementation via the ICT Department.• Support of NextG devices, smartphone mobiles and VOIP phone handsets.