Accounts Payable Assistant
Current● Review disbursement requests for completeness in OnBase which resulted in correct reimbursement of events on campus.● Confirm club and department availability of funds to certify appropriate balance of accounts.● Check budget line items to approve travel requests according to budget allocations for clubs.● Receive, review and log distribution requests, purchase orders and other documents to ensure proper payment to vendors.● Provide instructions and guidance to customers regarding ASI business practices to ensure adherence to Cal Poly policies and procedures.● Prepare account reconciliations and journal entries in Excel to make sure accounts are balanced.● Check ID and distribute payroll and disbursement checks to club presidents or employees to guarantee appropriate disbursement of funds.● Log club/ASI deposits from fundraising and payments for accounts receivable processing.● Vendor management in Great Plains database to process W-9’s, store bank account information, and effectively pay vendors either through bank transfer or check creation.● TIN Matching on IRS Website to verify name of business and TIN number.