E.J. Harbin, Cppo Email & Phone Number

Ellis County, Texas

Under the leadership of the County Judge and County Commissioners the Director/Purchasing Agent is responsible for directing and coordinating the services and activities of the Purchasing and Contracting Department. Responsible for development and implementation of policies and procedures conforming to applicable laws and regulations and best business practices to ensure the provision of efficient and effective services to the County. Under delegated authority by the Commissioners Court, approves and awards; Invitations to Bid (ITB), Request for Proposals (RFP), or Request for Qualifications (RFQ) for goods and services up to fiftythousand dollars. The Director/Purchasing Agent provides direct oversight of department administrative functions relating to budget, personnel, clerical and technology. Implemented increased use of Inter-local agreements and cooperative purchasing (Texas Department of Information Resources (DIR), Texas Association of School Boards (TASB) BuyBoard, National Intergovernmental Purchasing Association (NIPA), etc.) to enhance workflows and allow the County through consolidation to receive the best value/price for purchases where available. Responsible for Procurement, Contracting, New Facility Construction, General Government Fleet Procurement, Insurance Procurement and Claims Management. Other duties as requested by the County Judge and Commissioners.

Desoto, Texas

The Purchasing Manager is responsible for directing and coordinating the services and activities of the Purchasing and Contracting Department. Responsible for development and implementation of policies and procedures conforming to applicable laws and regulations and best business practices to ensure the provision of efficient and effective services to the City of DeSoto. Leading a team comprised of the City Manager's Office, IT Department, Finance Department, and HR Department tasked with selection and implementation of a new Enterprise Resource Planning (ERP) system. Under delegated authority by the City Manager, approves and awards; Request for Bids (RFB), Request for Proposals (RFP), or Request for Statement of Qualifications (RFSQ) for goods and services. The Purchasing Manager provides direct oversight of the departments administrative functions relating to budget, personnel, clerical and technology. Implemented increased use of a Master Interlocal Agreements for Cooperative Programs and out of state cooperative purchasing agreements to enhance workflows and allow the City of DeSoto through consolidation to receive the best value/price for purchases where available. A member of the team responsible for selection and implementation of the City of DeSoto’s new ERP system. Active member of NIGP, TXPPA, PPANCT, NCMA, GFOA and currently serving as 1st Vice President for the Dallas/Fort Worth Chapter of NIGP.

The Chief Procurement Officer is responsible for directing and coordinating the services and activities of the Purchasing Division. Responsible for development and implementation of policies and procedures conforming to applicable laws and regulations and best business practices to ensure the provision of efficient and effective services to the NCTCOG. Under delegated authority by the Executive Director, approves and awards; Invitations to Bid (ITB), Request for Proposals (RFP), or Request for Qualifications (RFQ) for goods and services. The Chief Procurement Officer provides direct oversight of divisions’ administrative functions relating to budget, personnel, clerical and technology. Implemented increased use of a Master Interlocal Agreement for the North Texas SHARE Cooperative Program and out of state cooperative purchasing agreements to enhance workflows and allow the NCTCOG through consolidation to receive the best value/price for purchases where available. Responsible for implementation of the NCTCOG’s new E-procurement system (procure-to-pay) and coordination with the IT department for integration into the Deltek ERP system. Part of a three member team responsible for management of facility capital improvements of NCTCOG properties (strategic planning, Architect and General Contractor selection and contracting process, project oversight, space planning, furniture acquisition (case goods/modular systems), as well as relocation services to move departments to swing spaces during construction and to their final locations upon completion of construction).

Purchasing And Contracting Department

Under the leadership of the Mayor and the general direction of the Assistant Chief Operating Officer and Director of Purchasing and Contracting, the Deputy Director of Purchasing and Contracting is responsible for directing and coordinating the services and activities of the Purchasing and Contracting Department’s one hundred twenty-one employees, twenty million dollar annual operating budget (Procurement, Contracting, Equal Opportunity Contracting Program, Living Wage Administration, and Warehouses/Stores/Mail Operation) and nine hundred eighty-seven million dollars in annual procurement spending. Responsible for development and implementation of policies and procedures conforming to applicable laws and regulations and best business practices to ensure the provision of efficient and effective services to the City. Under delegated authority by the Mayor, approves and awards; Invitations to Bid (ITB), Request for Proposals (RFP), or Request for Qualifications (RFQ) for goods and services up to three-million dollars. The Deputy Director provides direct oversight of department administrative functions relating to budget, personnel, clerical and technology. Implemented increased use of Inter-local agreements and cooperative purchasing (Texas Department of Information Resources (DIR), Texas Association of School Boards (TASB) BuyBoard, National Intergovernmental Purchasing Association (NIPA), etc.) to enhance workflows and allow the City through consolidation to receive the best value/price for purchases where available. Responsible for implementation of the City’s new E-procurement system and coordination with the IT department for integration into the SAP ERP system.

City Hall

Provide support in the procurement of materials, services, and equipment for the City. Establish contracts and purchase agreements with vendors. Lead, mentor, plan, and train and review the work of purchasing and user department staff responsible for ordering, receiving, and monitoring of assigned contracts. Purchase a diversified range of supplies, services, and equipment for commodities and services; expedite the delivery of purchased items; make necessary adjustments with suppliers regarding replacements, incomplete orders, warranty claims or damaged supplies. Train purchasing and user department employees in their area of work in methods, techniques of good purchasing policies and procedures. Analyze requirements for difficult and complex contracts and recommend the appropriate method of procurement (sealed bid or negotiations); review and edit specifications received from departments; write Invitations to Bid (ITB), Request for Proposals (RFP) or Request for Qualifications (RFQ); forward solicitation packages to prospective bidders; serve as the point of contact for bid and contract inquiries; and issue amendments to solicitations. Formulate, negotiate, establish, and administer complex integrated, high-value contractual arrangements for products and/or services for the City. Prepare Mayor and Council (M&C) communication/agenda items for purchase of materials, services, and to establish contracts/agreements. Distribute, collect, transmit, and track Minority/Women Business Enterprise (M/WBE) documents between the City and prospective vendors.

Flower Mound, Texas

Directed and managed complex business functions of the Capital Improvement Projects (CIP) Department, including administrative, strategic planning, resource managment, fiscal functions, customer service, IT services and public education functions. Directed the selection process of CIP engineering firms, IT consultants, and architects. Examples of projects completed and assigned responsibilities included: - Conversion of Food Lion to new 41,500 sq/ft Police and Courts Facility. Project included high security jail that complies with Texas Jail Standards, high finish courtroom and a law library. Total project cost: $5.3 Million. - Construction of 25,700 sq/ft Library. This project was designed by renowned architect Karl Komatsu and constructed by CMPA Incorporated. Total project cost: $3.3 Million- Coordinated activities of HNTB Engineering and HDR Engineering for design and construction management of $90.2 Million of new roadway construction projects. CIP responsibilities included acquisition of all right-of-way, easements, and Corps Permits, necessary for successful completion of the projects. Prepared final closeout documents (Change Orders) for Council approval.- Coordinated activities of Alan Plummer and Associates for design and construction management of $36 Million dollar Waste Water Treatment Plant and collection system expansion. CIP responsibilities included land acquisition, easements acquisition, and obtaining necessary Corps Permits. This was a joint project between CIP and the Public Works Department.- Responsible for all grant preparation and submittals for state/federal TEA-21, STEP, along with environmental grants for wetland study (alternative wastewater treatment). - As City’s new construction representative, managed activities of WHJ Architects for construction management of Central Fire Station, Fire Station #3, and Hill Top Park Pavilion.

Grapevine, Texas

Directed New Construction Division, Telecommunications Division, Facility Services Division, Fleet Services Division including Fleet Warehouse operations. Served as City’s Regional Transportation Council Technical Committee (RTC) liaison attending meetings at NCTCOG. Responsible for ADA/TDLR, risk assessment of City facilities and properties to ensure compliance. Also, responsible for management of telecommunications contracts, utility franchises including telephone/fiber optic, natural gas, and electric. Examples of projects and assigned responsibilities include: Divisions provided facility/building construction services, preventative maintenance and repair services for 362 vehicles and 850,000 sq/ft of facility space. Department responsible for bidding, construction, and implementation of: - Move-in, Start-up, and Warranty for New City Hall (37,500 sq/ft) and Community Activities Center (47,000 sq/ft)- Implementation of CSI Direct Digital Controls for all City facilities to reduce energy consumption- Digital Security System for all City facilities- Foundation repairs and retaining wall replacement at Golf Course Pro-Shop and Concourse facilities- Telecommunications System replacement resulting in $8,500/month savings- Creation of first Multi-year Facilities Maintenance/Repair Schedule and Budget.- Review and presentation of operating budget for Internal Services Department and divisions (In addition to Five-Year Facilities and IT Capital Programs Budget).

Carrollton, Texas

Risk Management - Directed all risk management operations including identification, assessment, tracking, management and reporting of risks. Developed policies and procedures to limit exposure to potential losses. Worked with the City Attorney’s Office to implement strong indemnification language for inclusion in all contracts to limit exposure and transfer risk away from the City. Utilized the Claims Manager and Safety Officer (responsible for review City facilities to maintain safe work environment) and two assistants to identify and mitigate potential risk exposure to the City. Conducted monthly Safety Classes for newly hired City employees on safety while on the job and “See Something/Say Something” to identify unsafe working conditions. Utilized the Claims Manager to investigate and take settlement action in accordance with the Texas Tort Claims Act for liability and property damage claims against the City. Attended all Worker Compensation Commission Hearings with the City’s outside Council at all Texas Workers Compensation Commission Hearings as the City’s representative. Managed relationships with vendors, contractors, and outside service providers. Maintained claims tracking and processing information in the Risk Master IT system and utilized the data for analysis, reporting and benchmarking for all areas of risk. Maintained yearly check service for Drivers License violations and records check for employees operating City owned vehicles. Developed, analyzed and maintained the $2.5 million dollar operating budget for Risk Management.Fleet Services - Directed all fleet service operations through three Supervisors who were responsible for 65 line and support employees. The department was responsible for procurement, preventative maintenance, repair, and auction services of 678 vehicles along with operations of the General Fund, Water/Sewer, Fleet, and Fire Department warehouse operations.

Colleyville, Texas

Describe your position

Irving, Texas

Fort Worth, Texas

Master’S Degree, Public Administration

Bachelor Of Business Administration (B.B.A.), Accounting And Finance